Troop 5200 Masonic Lodge Fidelitas Lodge No. 364

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1 BOY SCOUTS OF AMERICA Revision 5.0 BOY SCOUTS OF AMERICA Troop 5200 Masonic Lodge Fidelitas Lodge No. 364 Parent/Scout Handbook Revision 5.0

2 Table of Contents Revision History... iv 1. ACKNOWLEDGMENT... V 2. CHARTERED ORGANIZATION Your Unit Leaders INTRODUCTION AIMS METHODS GETTING STARTED What you will receive from the Troop What you will need to purchase Dues Troop Meetings Attendance Scout Uniform Scout Handbook Personal Camping Gear Prohibited Items TROOP OPERATIONS AND POLICIES Parental Participation Fund Raising Activities Troop Website Troop Calendar Advancement and Awards Ceremonies Camping Trips and Outings Transportation for Troop Outings Contacting a Scout during an Outing Tour Plan Permits Camp Wakonda/Camp Wabueek Reservation Form Scout Medical Evaluations Prescriptions Troop Equipment Troop Gear Personal Gear Summer Camp Youth Protection... 27

3 6. TROOP PROGRAM Patrol Organization The Patrol Youth Leadership Patrol Leaders Council Patrol Leadership Leadership Training ADVANCEMENT Boy Scout Advancement A Four Step Process The Trail to Eagle Scouting Spirit Scoutmaster Conference Board of Review Merit Badges A. Troop Library Totin Chip Firem n Chit Service Projects TROOP GUIDELINES Troop Disciplinary Policy Scout Illness UNIFORMED ADULT LEADERSHIP BSA Enrollment Requirements Leadership Training Position Descriptions A. Scoutmaster B. Assistant Scoutmaster TROOP COMMITTEE Purpose of the Troop Committee Troop Committee Positions A. Troop Committee Chairperson B. Troop Treasurer C. Troop Secretary D. Troop Advancement Coordinator E. Chaplain F. Training Coordinator G. Equipment Coordinator H. Outdoor Activities Coordinator I. Chartered Organization Representative TROOP HANDBOOK ACTIVATION Troop Handbook Review & Update Activation Signatures... 47

4 Revision History Version: 1.0 Release Date: 01/23/2012 Summary of Changes: Initial Release Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 2.0 Release Date: 04/01/2013 Summary of Changes: Second Release Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 2.5 Release Date: 03/06/2014 Summary of Changes: Third Release Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 3.0 Release Date: 01/20/2015 Summary of Changes: Fourth Release Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 4.0 Release Date: 07/01/2015 Summary of Changes: FifthRelease Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 4.1 Release Date: 07/01/2015 Summary of Changes: Sixth Release - BSA Recharter Dues Updated Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010) Version: 5.0 Release Date: Summary of Changes: Seventh Release - BSA Recharter Dues Updated Author: Jeff O Leary Co-Authors: Troop 5200 Leaders Subject Matter Expert: Boy Scouts of America File Name: Troop 5200 Handbook.doc (Microsoft Word for Windows 2010)

5 1. ACKNOWLEDGMENT Behind the creation of any document there are always people helping or make the changes necessary to make this Scout/Parent Handbook possible. A lot of people aided me in this project, and this is the space in which I d like to take time to thank them in print. First of all I would like to thank Troop 5200 for the opportunity to make a difference in the lives of the scouts and their future. I would also like to thank the Leaders of Troop 5200 for their continued help and guidance to help complete a Woodbadge ticket item and helping me become a better Leader. Last but not least I would like to thank the Troop committee for allowing me the opportunity to make a difference in the Troop and allowing a Troop Handbook be created to simplify our Scouts/Parents journey with Troop 5200 and through Scouting.

6 2. CHARTERED ORGANIZATION Masonic Lodge No. 364, Fairfax, IA 2.1. Your Unit Leaders Chartered Organization Representative Joe Podzimek 11 Clive Dr NW Cedar Rapids, IA (319) Committee Chairperson Cynthia Valenta 48 Devonwood Ave Cedar Rapids, IA (319) Scoutmaster Irvin Palmer 152 Crestridge Dr. Cedar Rapids, IA (319)

7 Assistant Scoutmasters Jeff O Leary th Street NW Cedar Rapids, IA (319) olearyjeff2011@q.com Kris Rude 1061 Juniper Dr. SW Cedar Rapids, IA (319) kritter00@hotmail.com Colton Valenta 48 Devonwood Ave Cedar Rapids, IA (319) cvalenta44@gmail.com Darian Kearns 4331 Midway Dr. NW Cedar Rapids, IA (319) dariankearns@imonmail.com Ron Elgas 5215 Gordon Ave Cedar Rapids, IA (319) relgas@prairiepride.org Doug Heins 428 A Ave Atkins, IA (319) douglasheins@netins.net Jon Heins 428 A Ave Atkins, IA (319) jheins26@gmail.com Ed Bertch 1931 E Ave. NW Cedar Rapids, IA (319) edbertch@imonmail.com Bernie Oleksa 449 Peace Ave NW Cedar Rapids, IA (319) reliever3@aol.com

8 3. INTRODUCTION The purpose of this handbook is to provide you with the information you will need to take full advantage of the Boy Scouting program offered by Troop It will provide you with the Aims and Methods of the Scouting program, and details on what you can expect of the Troop, and what we expect from you as a Scout. We hope you will find this handbook useful enough to refer to it from time to time. If something of interest to you is not covered in this handbook, please contact one of the Uniformed Adult Leaders at your convenience AIMS Boy Scouting works toward three aims. One is growth in moral strength and character. We may define this as what the boy is himself: his personal qualities, his values, his outlook. The second aim is participating citizenship. Used broadly, citizenship means the boy s relationship to others. He comes to learn of his obligations to other people, to the society he lives in, to the government that presides over that society. The third aim of Boy Scouting is development of physical & mental fitness, selfreliance and maturity. Fitness includes the body (well-toned and emotional fitness), the mind (able to think and solve problems), and the emotions (selfcontrol, courage, and self-respect). The methods of Boy Scouting are designed to accomplish these aims. Thus, it is important that the Troop know and use the methods of Boy Scouting. Other methods are good, but they may bring different results results quite different than we are seeking. The methods of Boy Scouting are time-proven. They work in most situations for all types of boys METHODS Ideals The ideals of Scouting are spelled out in the Scout Oath, Law, Motto, and Slogan. The Scout measures himself against these ideals and continually tries to improve. The goals are high, and as he reaches for them he has some control over what he becomes. Show Scout spirit, a requirement for each rank advancement, means living up to these ideals. No Scout or Adult is perfect, but we all expect to give our best effort to meet the ideals of Scouting. Patrols The patrol method gives Scouts an experience in group living and participating citizenship. It places a certain amount of responsibility on young shoulders and teaches boys how to accept it. Scouts must live with the consequences of their decisions. This is how they will learn from their mistakes

9 and grow as individuals and leaders. The patrol method allows Scouts to act in small groups where they easily can relate to each other. These small groups determine troop activities through their elected representatives. The founder of the Scouting program, Baden Powell, once said that the Patrol Method isn t the best method It s the ONLY method. Outdoors Boy Scouting is designed to take place outdoors. It is in the outdoors that Scouts share responsibilities and learn to live with each other. It is here that the skills and activities practiced at troop meetings come alive with purpose and are put into practice. Being close to nature helps Scouts gain an appreciation for God s handiwork and mankind s place in it. The outdoors is the laboratory for Scouts to learn ecology and practice conservation of nature s resources. Advancement Scouting provides a series of surmountable obstacles and steps to overcome them through the advancement method. The Scout plans his advancement and, by participating in the troop program, progresses as he meets each challenge. The Scout is rewarded for each achievement, which helps him gain self-confidence. The steps in the advancement system help a boy grow in self-reliance and the ability to help others. Adult Association Boys learn from the example set by their adult leaders. Troop leadership may be male or female, and association with adults of high character is encouraged at this stage of a young man s development. Personal Growth As Scouts plan their activity and progress toward their goals, they experience personal growth. The Good Turn concept is a major part of the personal growth method of Scouting. Boys grow as they participate in community service projects and do Good Turns for others. There probably is no device so successful in developing a basis for personal growth as the daily Good Turn. The religious emblems program is also a large part of the personal growth method. Frequent conferences with his Scoutmaster help each Scout to determine his growth toward Scouting s aims of reverence toward God and humility. Leadership Development Boy Scouting encourages boys to learn and practice leadership skills. Every Scout has the opportunity to participate in both shared and total leadership positions. Understanding the concepts of leadership helps a boy accept the leadership roles of others and guides him toward the citizenship aim of Scouting. Uniform The uniform makes the Scout troop visible as a force for good and creates a positive youth image in the community. Boy Scouting is an action program, and wearing the uniform is an action that shows each Scout s commitment to the aims and purposes of Scouting. The uniform gives the Scout identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical attire for Scout activities, and provides a way for Scouts to wear the badges that show what they have accomplished.

10 As was mentioned above, the four objectives of the Boy Scout program are: 1. To develop character, 2. To develop citizenship; and 3. To develop personal fitness. 4. Have FUN! In order to meet these objectives, the Troop provides a group of trained adult leaders and older Scouts, maintains a training program for all, provides some camping equipment for you to use, and maintains a year-round camping program. As a Scout, you can also help make this program succeed. Come to troop meetings and outings, attend Patrol Leadership Council (PLC) planning sessions, advance in ranks, volunteer to become trained, improve your Scouting skills, learn how to use and maintain Troop equipment, participate in troop fund-raising activities, and as you get older, work to help the newer Scouts experience what you have experienced. The entire Scouting program for Troop 5200 is developed by the Scouts, reviewed for adherence to BSA policy by the Uniformed Adult Leadership, and approved & funded by the Troop Committee. The family plays a critical role in the development, advancement, and success of each Scout. It is through their encouragement and through the participation of the family as a whole that the boys stay enthusiastic and motivated in the Scouting program. As a parent, YOUR participation in the Scouting program is strongly encouraged and appreciated by both the other boys and the adult leadership. It has been shown that the most involved and successful Boy Scouts come from families which have active involvement in their Troop s programs. Be a Uniformed Adult Leader Be a Committee member Attend Courts of Honor Keep up-to-date with the information provided by the Troop leadership Attend at least one Troop outing per year Volunteer to transport Scouts or equipment Volunteer to drives Scouts during the Scouting for Food and Keep America Beautiful activities Encourage your son to participate and advance Participate in Scout Sunday activities Ask questions!!! Be in-the-know. The information in this handbook is designed to meet the needs of all levels of Troop participation in the Scouting program. It reflects the concepts and ideals of the Boy Scouts of America program as well as policies specific to Troop It is not intended to replace any BSA procedures or regulations.

11 All Troop guidelines, policies, and programs are subject to change at the discretion of the Scoutmasters and the PLC, with approval by the Troop committee. If you or your son have any questions or concerns regarding the information contained in this handbook, the Boy Scout Handbook, or Scouting in general, please feel free to contact the Scoutmaster or any of the Adult Leadership to discuss the matter. We promote and highly encourage parental involvement. THE BOY SCOUTS OF AMERICA PREDICT THAT FOR EVERY 100 BOYS WHO JOIN A BOY SCOUT TROOP: Twelve will have their first contact with a church or synagogue Five will earn their religious emblem One will enter the clergy Eighteen will develop hobbies that will last through their adult life Eight will enter a career that was learned through the merit badge system One will use his Boy Scout skills to save a life One will use his Boy Scout skills to save his own life Seventeen will become Scouting volunteers Two will become Eagle Scouts

12 4. GETTING STARTED Congratulations on choosing Troop 5200 for your Scouting experience. This section tells you what you need to know to get involved in our exciting program What you will receive from the Troop 1. Boy Scouts of America Application this will need to be filled out completely and returned to the Scoutmaster on the first night of attendance 2. Access to online version of Troop 5200 s Handbook 3. Troop 5200 s most recent Troop Roster with Phone List 4. Access to online version of Troop 5200 Calendar of Events 5. Troop 5200 Merit Badge Sash (provided by Troop 5200) 6. Green Shoulder Tabs (effective Jan 1 st, 2009) 7. Custom Embroidered Number 5200 patch 8. Rank badge and Badge of Office as earned 9. Merit Badges earned 10. Patrol Patch 11. Troop 5200 book bag 4.2. What you will need to purchase Required Items 1. Shirt (official tan short sleeve or long sleeve) 2. Hawkeye Area Council Patch, Red Cedar Pocket Rounder, World Scouting Crest 3. Boy Scout Handbook (spiral bound recommended) 4. Merit Badge Books for MB s working on Optional Items 1. Pants/Shorts (official scout pants (green)) 2. Socks (official scout socks (green)) 3. Belt (official scout (green) or leather camp belt) web belt 4. Class B T-Shirt (orders taken annually) 5. Scout Book cover 4.3. Dues Currently, all new scouts that join Troop 5200 are asked to pay dues of $65. The dues are broken down to address the following costs: $24.00 = Cost of Registration at Scout Office (Scouts and Reg. Adults). $12.00 = Cost of Boy s Life Subscription. $1.00 = Cost of Insurance paid to Council Office. $28.00 = Offsets the cost of Patches, Awards and Equipment for our growing Troop.

13 4.4. Troop Meetings Troop 5200 holds meetings weekly on Monday nights from 6:30pm until 8:00pm at the Edgewood Family Fellowship Church, Meetings are open to ALL boys. The only requirement is a belief in the Scout Oath and Law. If a meeting is not scheduled or the Troop is leaving for a weekend campout or other activity on a Friday night, an announcement will be made to the Troop several weeks prior. If a meeting must be cancelled due to some unforeseen circumstance, such as severe inclement weather, the Troop or Patrol leadership will contact each Scout individually. Every Scout is expected to arrive to each meeting on-time and in full Class-A Uniform, unless notified otherwise. The definition of each class of uniform is defined in Section 2.6 of this handbook. When you go to a weekly Troop meeting, you can expect it to be filled with scoutrelated activities. There often will be games that improve your Scouting knowhow. Patrol demonstrations and contests between patrols will help you to learn new skills. There will be fun and good fellowship, too, and perhaps songs, games, and ceremonies. During winter months, it may be necessary to cancel a Troop meeting, the rule is if school is cancelled then there will be no meeting. An and phone call will be made to each scout and family if a meeting is cancelled, if a meeting is cancelled for winter weather the Troop will also post on KCRG s cancellation website Attendance All registered Scouts should attend all Troop meetings and outings in order to take full advantage of the Scouting program offered by the Troop. Any time that a Scout knows he will be absent from a Troop meeting, he is required to contact his Patrol Leader and inform him. When a Scout commits to attending a Troop or Patrol campout, outing, or activity and does not show up without contacting his Patrol Leader at least 48 hours in advance, they will still be responsible for any fees associated with that outing or activity. This is due to the fact that reservation fees and/or food must be purchased prior to these outings/activities, and last minute changes are often not possible. In addition to attending meetings and outings, Scouts are REQUIRED to help the Troop with the various fundraising and service projects such as Scouting for Food and Troop sponsored Service Projects. They are also strongly encouraged to attend Summer Camp with the Troop.

14 4.6. Scout Uniform putting on the uniform does not make a fellow a Scout, but putting on the uniform is a sign to the world that one has taken the Scout obligations, and people expect Scout-like acts from one wearing it. - Handbook for Boys, 3 rd edition, 1927 Like the Scout badge, the uniform is an emblem of Scouting. Old or new, wear your uniform proudly whenever you are taking part in Scouting activities. By dressing alike, Scouts show they are equals. Your uniform is also a sign to yourself and to others that you are a person who can be trusted and counted on to lend a hand when help is needed. A scout should ALWAYS wear a clean uniform, and ensure that they are wearing it appropriately (i.e. no shirt hanging out, no non-scouting related apparel, etc.) Dressed as a Scout, you will want to act as a Scout. There are two classes of Scout Uniform that each Scout is required to own: CLASS A Uniform CLASS B Uniform: BSA Scout long or short sleeve shirt Green Shoulder Epilates (provided by Troop 5200) Hawkeye Area Council Patch World Scouting Crest Red Cedar Pocket Rounder Custom Embroidered Number patches 5200 (provided by Troop 5200) Long or Short BSA Scout pants (optional) BSA Scout Socks (optional) BSA Scout Belt (optional) BSA Scout hat/troop hat (optional) T-shirt bearing a Scouting related imprint (such as troop or camp logos) Long or Short BSA Scout pants (optional) BSA Scout Socks (optional) BSA Scout Belt (optional) BSA Scout hat/troop hat (optional) (other imprints or logos not associated with the Scouting program are unacceptable) The placement of patches is described on the inside cover of the Scout Handbook. Please be sure that patches and badges are securely sewn onto the uniform.

15 WHERE TO BUY Although Scouts are encouraged to be in uniform, Troop 5200 believes that the cost of clothing should not keep any youth from participating in the Scouting program. New Scouts are expected to immediately begin wearing at minimum, an official scout shirt. They are permitted to wear appropriate non-uniform pants. This is due to the boys fast growth rate at this age, and the high cost of uniform pants. However Scouts ARE expected to have a full uniform prior to reaching the rank of Star Scout. Some of the sources for obtaining Scout clothing are: Hawkeye Area Council Scout Shop on 34 th Ave, in Cedar Rapids, IA Garage sales Family and friends Items available from older Scouts (outgrown clothing) ebay Some Troops have Uniform exchange programs. If you are interested in this program, please contact the Scoutmaster for more information. As Scouts grow, uniforms become available. If for any reason a family is unable to purchase a Scout Uniform, Scout Handbook, or any other gear required for advancement or outings, please have one of the parents or guardian contact the Scoutmaster or Committee Chair for help. The Troop Leadership will always find a way to properly outfit an eager Scout. No scout should be denied the great experience of scouting as a result of need. What Uniform to Wear There are two primary classes of Scout Uniform as mentioned earlier in this section Class A and Class B. The Class A uniform (see insert) is worn at formal activities such as Courts of Honor, community meetings, Scoutmaster Conferences, Boards of Review, Parades, the Scout Expo, etc. It is also worn while traveling on troop outings, to and from camping trips (unless advised otherwise), during all troop meetings during the school year, or whenever visible to the public or to other troops, and during certain times of the day during Summer Camp. The Class B uniform (see insert) is worn at troop meetings during summer vacation, at the campsite during camping trips and outings, and other times designated by the Senior Patrol Leader or Scoutmaster Scout Handbook Upon entering Troop 5200, each Scout will need to purchase a copy of the Boy Scout Handbook. Because of the wear and tear these books can take, we recommend purchasing the spiral bound or hard bound versions. It is recommended for the extra investment; the Scout Book cover is well worth it. The Boy Scout Handbook is the roadmap to your Scouting Adventure. It provides

16 expert instruction in Scouting and Outdoor skills, as well as giving you step-bystep information on how to advance to the rank of Eagle Scout. They will need to bring the Scout Handbook to ALL Troop meetings, to ALL outings, to all Scoutmaster Conferences, and to all Boards of Review so that it can be used as a reference for information needed, and so that advancement can be recorded in it. THE SCOUT SHOULD WRITE HIS NAME IN THE BOOK AND ALONG THE OUTSIDE EDGE. It is also advisable to keep it in a waterproof pouch (1 gallon Ziplock bag) to protect it from severe weather. It will get tattered and torn, but it will remain a wonderful tool to help you get the most from the Boy Scout Program. Pencil and paper are also important to bring to each meeting and outing in the event information is given and notes are necessary. Personal experience shows that small, pocket-size spiral notebooks work well and are not easily lost by Scouts Personal Camping Gear IF YOU ARE A NEW SCOUT, PLEASE DO NOT RUSH OUT AND PURCHASE A LOT OF EXPENSIVE CAMPING EQUIPMENT! We know that you are excited at the prospects of camping and experiencing the great outdoors, but before you spend a lot of money on equipment you may not need or find out you don t like, ask other parents, Adult Leaders, or Scouts what they use or recommend. Rent or borrow equipment at first, and try out various types or brands. There are local stores that rent out virtually every piece of camping equipment available, at reasonable prices. A list of these stores will be provided later. Before you buy, shop around at different stores to determine what best suits your needs and taste. What to buy The Boy Scout Handbook lists equipment needs on pages (twelfth edition, 2009). A suggested list of major gear is the following: Drinking Cup Knife, Fork, & Spoon Sleeping Bag (one that is rated to about 10 degrees F.) Sleeping Pad Hiking Boots Duffle bag for gear sleeping bag should fit into duffle bag Daypack with padded shoulder straps Pocketknife (BSA approved, used ONLY after earning their Totin Chip) NOTE: (Bowie, sheath or straight blade knives are NOT permitted by BSA) Personal First Aid Kit Insect Repellant Canteen or Water Bottle (invest in a good quality water bottle) Flashlight & Extra Batteries Compass

17 It is useful if the duffle bag can hold the Scout s gear and clothes as well as the sleeping bag. This will avoid additional purchases for Troop High Adventure trips. Where to buy (many offer a Scout Discount) A few of the more helpful sporting goods stores are: Gander Mountain Dick s Sporting Goods Scheels K-Mart Sears Target Wal-Mart In general, equipment from these discount stores costs less and may not be as high in quality; however, it should be adequate for normal Scouting activities. In addition to these stores, many catalog companies offer reasonable prices on outdoor gear including Sierra, L.L. Bean, Lands End, and CampMor, Alps Mountaineering, and Cabela s. If you would like to borrow one of these catalogs, please ask one of the adult leaders, or go on-line each has a website Prohibited Items Scouts are not permitted to bring the following items: 1. Axes and Saws these items will be provided by the Troop 2. A pocket knife cannot be used until the Scout has earned his Totin Chip card, and has proven his knowledge of the care and safety of this knife. 3. Scouts are encouraged to leave electronic items (i.e. MP3 players, Cell Phones, and Video Games) at home. If an electronic item is found it will be confiscated and returned at the end of the outing/activity/meeting to the parent/guardian. 4. Alcohol, Illegal Drugs, or Tobacco products 5. Lewd or inappropriate materials in print or in electronic form 6. Use of foul language 7. Firearms 8. Fireworks or any type **SHOULD ANY SCOUT BE FOUND NOT ADHERING TO ANY OF THESE PROHIBITIONS, THEY MAY BE ASKED TO LEAVE THE OUTING/ACTIVITY AND THEIR PARENTS WILL BE SUMMONED TO PICK THEM UP. Additional details on prohibited items and personal conduct are detailed in Section 5.1

18 5. TROOP OPERATIONS AND POLICIES 5.1. Parental Participation Parents are an integral part of a boy s growth. As such, it is necessary for parents to be around, and participate in their child s growth. This is a very important aspect of Scouting. As a parent of a Boy Scout in Troop 5200, you have some obligations to the Troop as well. We strongly encourage you to attend the Courts of Honor, as these quarterly functions are the time when we recognize our Scout s efforts, and is a time when the Scout himself can beam with pride from his accomplishments. At least one parent should is encouraged to be active as an Adult Leader or Committee Member. There are plenty of Troop jobs that can utilize your expertise whatever it might be. We all have busy schedules, but we can ALL find time to share with our sons. Another way you can help is to go on a Troop outing with your son. Experience the outdoor program first-hand and see your son in action. We encourage parents to participate in our outdoor program and highly recommend that at least one of you attend one or more outings a year. Moms and Dads are invited to attend. A troop of our size and caliber cannot function successfully without the parents; help. Please keep in mind the importance of helping in any way possible when you complete the forms in the New Scout Packet, and please donate your time generously Fund Raising Activities Although we collect dues for all Scouts in our Troop, the money is only a very small portion of what is required to run a troop during the year. Camp Fees, outdoor equipment, and repairs, are all required to support the minimal program requirements of the troop. Outside the annual Pancake Breakfast, Troop 5200 receives no financial support from our chartered organization. In addition, the Hawkeye Area Council does not provide direct financial support for Troops. If you know of anyone wanting to find an excellent tax deduction, donations are always gratefully accepted. Donations MUST be made out to Masonic Lodge 364, and a letter stating that the funds are to be assigned to Troop Troop 5200 is not considered a legal entity, and can therefore not accept donations directly. Many companies will provide matching contributions to the Troop, Council, or BSA, or will contribute funding or equipment based upon Troop or Employee community service activity time. Please check with your company for their internal policies regarding this possible source of additional funding. In addition, the Troop also participates in the BSA supported Popcorn drive each year. Each Scout is strongly encouraged to participate in Popcorn sales as this

19 is a wonderful way to fund their own scouting experience. Approximately 31% of all sales are split 50/50 with the boy and the Troop to be placed into his Scout account, with the remaining amount split between product cost and the Local Council. Many boys fund summer camp and all yearly activities by selling popcorn for a few weeks each fall. Popcorn sales are what fund a majority of the council s budget for the local Scout Reservation. The Troop Committee coordinates picking up the popcorn and requires the assistance of parent volunteers to help distribute and track sale order and deposits. It is each Scout parent s obligation to help with this distribution in some way. Also, the Troop each year holds both a Soup Supper and a Pancake Breakfast at local churches to raise funds for our Troop equipment and High Adventure fund. The equipment from time to time needs to be updated or replaced due to normal wear and tear. The Troop coordinates the supper and breakfast and, with the help of the parents and leaders, makes calls to our community for donations to hold the event; your help is highly needed during this time Troop Website Our Troop website ( is normally updated by our Troop webmaster, and published by a committee member(s). It documents advancement, outings, and personal information of interest to each of the Scouts and their families. Literary contributions are always welcomed. Typically, the Troop website is updated monthly, or quarterly. Should any parent or committee member be so inclined to volunteer for this very important communication function, all they need to do is contact the Webmaster, Scoutmaster or Troop Committee Chairperson Troop Calendar Our troop is youth led, and adult supervised. At the first of the year, the Troop youth leadership (PLC) compiles and publishes a twelve-month calendar of outings, events, and themes. After it is completed, the calendar is reviewed by the adult leadership to ensure that all of the events and activities can be supported, and then it is submitted to the Troop Committee for its approval. Once approved, the calendar becomes the primary activity scheduling document for the Troop. This calendar of events is to notify you in advance of scouting dates so you can participate in as many as possible. Please use the calendar to plan your family activities and avoid conflicts with Troop activities. The calendar is not only provided in print form it is also part of the Troop s website under the Scouts tab. The Troop calendar is sometimes amended during the year by the PLC to accommodate unexpected activities.

20 5.5. Advancement and Awards Ceremonies It is a time of celebration and recognition; a time when we as families participate in expressing pride in our Scouts accomplishments. Our Troop feels that recognizing our Scouts on their accomplishments is a key to their growth and maturity. Once each quarter, our Scouts receive acknowledgement for their efforts and hard work. All Scouts, parents, families, and friends are STRONGLY encouraged to attend this meeting, even if your Scout is not earning an award. Dates are published in the Annual Troop Calendar, and will also be announced several weeks in advance. Our Advancement and Awards Ceremonies typically end in drinks and sweets for all. The Leaders contribute by bringing their favorite sweets and drink for all to share. Once a year in August our Court of Honor is a potluck for all to share their favorite main dish with all Camping Trips and Outings Troop 5200 maintains an active year-round outdoor program. At least one Troop outing is scheduled for every month of the year. All of the outings consist of one or two nights out and have an agenda including some type of advancement instruction. Every effort is made to provide a safe, challenging and educational outing for the Scout. On some outings, the older Scouts and the younger Scouts will participate in separate activities, suitable to their age and skill level. During weekend outings, Scouts are required to cook meals using the Patrol method. To prepare for the weekend, the responsibility of purchasing Patrol food will be rotated to each Scout. Based on meal planning done at the meeting prior to the campout, a $10.00 grocery fee is required to help pay for the food if the scout is going. Money will be collected from each patrol member the meeting prior to the outing by the Patrol Leader. Every Scout should have the ability to attend Troop Outings, regardless of their ability to pay. If a Scout is unable to afford the costs for the outing, their parents may contact the Scoutmaster or Troop Committee Chairperson to make alternate arrangements. It is just as important for each Scout to be on-time to assemble with the Troop, as it is to be picked up on time to go home. Each Scout is expected to help load the vehicles prior to departure, as well to help unload the vehicles, put away equipment, and clean up after each outing, and he may NOT leave until excused by the Senior Patrol Leader or his designee. Scoutmasters are NOT babysitters. Parents MUST be on-time to pick their boys up on the return date of every outing Transportation for Troop Outings Transportation on Troop outings is the primary responsibility of the parents and the Troop Leadership. Occasionally, parents will need to help with transportation to and from a given activity. The Troop Committee will have the responsibility to ask parents to drive. If you are called, please make every effort to help. Normally,

21 weekend outing distances average approximately a one hour drive. If parents wish to remain at camp, and participate in activities and enjoy the fellowship of other adults, they are more than welcomed and encouraged to participate in the weekend s activities. In addition, adults are WELL FED! Travel dress to and from an outing requires the use of a Class A or Class B uniform unless notified otherwise by the adult leader in charge Contacting a Scout during an Outing A Scout should be contacted during an outing ONLY in the event of an emergency. Contact by a parent may disturb other Scouts and may also upset the Scout contacted. If you need to make contact, mobile phone numbers will be listed on the phone list. If a parent is unable to get through to one of the mobile numbers, they should contact the Committee Chair for assistance, however, on some trips, contact may be quite difficult, if not impossible due to the Troop being remote Tour Plan Permits For Troop outings outside our local council boundaries that the Troop makes, the Adult Leadership is responsible for filing a Local Tour Plan with the Hawkeye Area Council if traveling. The Tour Plan is a permit for: Trips of 500 miles or more Trips outside of council borders not to a council-owned property Trips to any national high-adventure base, national Scout jamboree, National Order of the Arrow Conference, or regionally sponsored event When conducting the following activities outside of council or district events: Aquatics activities (swimming, boating, floating, scuba, etc.) Climbing and rappelling Orientation flights (process flying plan) Shooting sports Any activities involving motorized vehicles as part of the program (snowmobiles, boating, etc.) At a council s request Adult Leadership will be responsible for obtaining these permits and the proper authorization from the Hawkeye Area Council office in Cedar Rapids. Each permit must be completed in its entirety, obtaining signature from both the Tour Leader and a member of the Troop Committee. It must then be ed to the Council office in Cedar Rapids, at least two weeks prior to a scheduled outing in order for the Council office staff to have sufficient time to send back their confirmation.

22 BSA Requirements for Drivers: The tour permit must include: The make, model and year of the vehicle, The number of passengers it will hold (number of seat belts), The Owner s name; and Insurance information: Public liability and property damage dollar coverage (taken from the Tour Permit form). Drivers and Automobiles 1. Seat belts are required for all occupants. 2. All drivers must have a valid driver s license that has not been suspended or revoked for any reason. If the vehicle to be used is designed to carry more than 10 persons, including the driver, the driver must have a commercial driver s license 3. An adult leader (at least 21 years old) must be in charge and accompany the group. 4. The driver must be currently licensed and at least 18 years of age. 5. Passenger vehicles may be used for transporting passengers, but passengers should not ride in the cargo area of vehicles. 6. Trucks may not be used for transporting passengers except in the cab. 7. All driving, except for short trips, should be done in daylight. 8. All vehicles must be covered by automobile liability insurance with limits that meet or exceed requirements of the state in which the vehicle is licensed. It is recommended that coverage limits are at least $50,000/$100,000/$50,000. Any vehicle designed to carry 10 or more passengers is required to have limits of at least $100,000/$500,000/$100,000. Leadership Requirements for Trips and Outings Two-deep leadership: 1. Two registered adult leaders, or one adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings. There are a few instances, such as patrol activities, when no adult leadership is required. Coed overnight activities require male and female adult leaders, both of whom must be 21 years of age or older. 2. During transportation to and from planned Scout outings, a) Meet for departure at a designated area. b) Prearrange a schedule for periodic check-point stops as a group. c) Plan a daily destination point. A common departure site and daily destination point are a must. If you cannot provide two adults for each vehicle, the minimum required is one adult and two or more youth members -- NEVER ONE ON ONE.

23 5.10. Camp Wakonda/Camp Wabueek Reservation Form If the Troop wishes to plan a camping trip to the Howard H. Cherry Scout Reservations of Camp Wakonda, or Camp Wabueek, the HHCSR BSA Reservation Form must be filled out completely and submitted to the Council Office in Cedar Rapids not less than 14 days prior to the planned activity. All reservations are on a first come, first served basis. The Camp Ranger will confirm the reservation at least seven (7) days in advance of the planned activity. One Leader from the Troop MUST check in and out with the Camp Ranger or Campmaster upon arrival and departure Scout Medical Evaluations In order to provide better care for its members and to assist them in better understanding their own physical capabilities, the Boy Scouts of America recommends that everyone who participates in a Scouting event have an annual medical evaluation by a certified and licensed health-care provider a physician (MD or DO), nurse practitioner, or physician assistant. Providing your medical information on this four-part form will help ensure you meet the minimum standards for participation in various activities. Note that unit leaders must always protect the privacy of unit participants by protecting their medical information. Parts A and B are to be completed at least annually by participants and an updated copy be present with all Scouts/Leaders at all Scouting events. This health history, parental/guardian informed consent and hold harmless/release agreement, and talent release statement is to be completed by the participant and parents/guardians. A copy of these forms will be required on any campout or outing the Troop participates in. Part C is the physical exam that is required for participants in any event that exceeds 72 consecutive hours, for all high-adventure base participants, or when the nature of the activity is strenuous and demanding. Service projects or work weekends may fit this description. Part C is to be completed and signed by a certified and licensed health-care provider physician (MD or DO), nurse practitioner, or physician assistant. It is important to note that the height/weight limits must be strictly adhered to when the event will take the unit more than 30 minutes away from an emergency vehicle, accessible roadway, or when the program requires it, such as backpacking trips, high-adventure activities, and conservation projects in remote areas. Part D is required to be reviewed by all participants of a high-adventure program at one of the national high-adventure bases and shared with the examining health-care provider before completing Part C.

24 Philmont Scout Ranch. Participants and guests for Philmont activities that are conducted with limited access to the backcountry, including most Philmont Training Center conferences and family programs, will not require completion of Part C. However, participants should review Part D to understand potential risks inherent at 6,700 feet in elevation in a dry Southwest environment. Please review specific registration information for the activity or event. Northern Tier National High Adventure Base. Florida National High Adventure Sea Base. The PADI medical form is also required if scuba diving at this base Prescriptions The taking of prescription medication is the responsibility of the individual taking the medication and/or that individual s parent or guardian. A leader, after obtaining all the necessary information, can agree to accept the responsibility of making sure a youth takes the necessary medication at the appropriate time, but BSA does not mandate or necessarily encourage the leader to do so. Also, if state laws are more limiting, they must be followed. Note: During Summer Camp, all medications are dispensed by the Camp s Medical Staff. See the Council s Website for more information regarding the Local Council and BSA policies on medications at long term camps. All prescription medications MUST be in their original containers with dosage information documented on the outside of the container by the pharmacist. Written parental permission is required for adult leaders to administer any medication prescription or non-prescription Troop Equipment One of the aims of Scouting is to help Scouts develop a sense of responsibility. An important part of being responsible is learning how to account, care for, and maintain equipment. To promote this learning, our Troop distributes gear to each patrol, with the understanding that the patrol is responsible for replacing or repairing any equipment that is lost or damaged due to other than normal wear and tear. The equipment that the Troop purchases for its use is expensive. To the extent possible, specific Scouts within a Patrol who are responsible for damage will be solely responsible for any replacement or repair. A patrol equipment box is provided for the storage of each patrol s gear on camping trips. Patrol boxes are normally stored in the troop trailer. The storage box is not large enough to hold the patrol s food, but is large enough to contain all of the needed cooking gear with the exception of cast iron cookware. Those items are stored in the troop trailer and available for checkout by the Troop s Quartermasters.

25 The Troop supplies the following items for each patrol: Patrol Cook Pot Kit Patrol Cooking Utensil Kit Dutch Oven Cast-iron fry pan Cast-iron griddle Cutting board Cutting knife set Hot Pot Tongs 2 Oven Mits/Pot Holders Two-burner Propane Stove Coleman Stove Dish Rags Salt & Pepper Spices Matches Fire Starters (can be made by each patrol) Aluminum Foil Plastic Canopy with necessary poles and ropes Each patrol must supply the following items from the food money it collects: Food Kool-Aid drink mix Paper towels Steel Wool or Scrubbie pads Liquid Dishwashing Detergent Plastic trash bags Sugar Each Scout is responsible for bringing a canteen or water bottle, a mess kit (a plastic plate and/or bowl will suffice), eating utensils, and a cup TO EVERY CAMPOUT unless instructed otherwise Troop Gear In addition to Patrol Gear, the Troop will provide the following gear: Lanterns 20 lb. propane tanks Troop First Aid Kit Axes and hatchets Wash tubs for dish washing Galvanized tubs for heating dish water Five Gallon water jugs Extra Dutch Ovens Dining Tarp Shovel Rake

26 5.15. Personal Gear Socks & under garments 2 per day minimum Jeans, Pants, Shorts (weather appropriate, for each day gone) T-Shirts, jacket, sweatshirt (weather appropriate for each day gone) Sleep wear 1-2 each (weather appropriate) Hiking boots, sneakers (weather appropriate) Scout shirt, (Class B, and Class A with sash) Personal Hygiene Kit: Toothbrush Toothpaste Deodorant Toilet paper Foot powder, baby powder Baby wipes Lip Balm Hand sanitizer (optional) Personal Equipment: Wallet with I.D., extra money, emergency contact info Water bottle, Mug, Metal Cup, Camelback Trail Snacks {optional} (cliff bars, trail mix, granola bars, fiber and protein bars, MRE's, etc.) Knife or Multi-tool (totin' chip card required) Flashlight, Head Lamp w/ extra batteries (multicolored, white) Compass, Signaling Mirror (optional) Sleeping Bag, Pillow Watch (optional) Scout Book, Notebook, pen, (2) pencils Waterproof container or Bag Laundry bag, stuff sac Rain Gear Misc. Items: Hat, sunglasses Camera (optional) Fire Starting Kit, matches, Bag of dryer lint, Sun Screen Bug Spray (non-aresal) Backpack / Daypack

27 5.16. Summer Camp Troop 5200 attends Boy Scout Summer Camp each year, with the week chosen during the annual Planning session. Summer Camp offers excellent opportunities to achieve rank advancement and to earn merit badges. We strongly encourage the Scouts to participate. Summer camp lasts one week (typically Sunday through Saturday). Generally, the cost is approximately $200-$300 per Scout (depending upon the camp and programs chosen by the Scout). Our Camp offers a Wednesday family night. For those first-time campers, parents are usually a welcomed sight, HOWEVER, occasionally home-sick scouts will request to leave with their parents this SHOULD be discouraged by all parents. Discussions on Summer Camp will usually begin in mid-spring, and continue until the scheduled departure date. Deposits will be due each spring so program areas can be confirmed. More info is made available to parents by the Troop Committee Chair. Interested Scouts can also attend summer camp without Troop 5200, by signing up for camp and attaching themselves to a provisional Troop led by adult leaders provided by Hawkeye Area Council. If a Scout is interested in this option, they must discuss this with the Scoutmaster. First year Scouts benefit from a summer camp program called Eagle Quest, which avails them to a specialized advancement skills program. Scouts who attend a summer camp usually progress further and remain in the Scouting program longer than those who do not. Therefore, it is highly recommended that all boys attend summer camp at least once each year. Older Scouts also have the option of joining the Camp Staff or explore High Adventure opportunities. These Scouts should discuss their interest with the Scoutmaster Youth Protection Troop 5200 operates under the guidelines of the BSA Guide to Safe Scouting at all times. You may obtain the BSA publication, Guide to Safe Scouting at ( Youth Protection training is required every 24 months for ALL uniformed Adult Leaders. It is recommended any parents attending an overnight camping event.

28 Program Summary Child abuse is a major problem affecting our society. Each year more than 2 million cases of suspected child abuse are reported. This means that 1 percent of American children are experiencing physical abuse, 1 percent is experiencing sexual abuse, and 2 to 5 percent are experiencing emotional maltreatment or some form of neglect. Because of the significance of this social problem, The Boy Scouts of America has declared child abuse as one of the "unacceptable" to receive special attention by those involved in the Scouting program. The BSA has developed a five-point plan to combat child abuse and to improve the environment in which young people live. The key elements of this strategy include the following points: Educating Scouting volunteers, parents and Scouts themselves to aid in the detection and prevention of child abuse. Establishing leader-selection procedures to prevent individuals with a history of child abuse from entering the BSA leadership ranks. Establishing policies that minimize the opportunities for child abuse to occur in the program of the Boy Scouts of America. Encouraging Scouts to report improper behavior in order to identify offenders quickly. Swiftly removing and reporting alleged offenders. Parents Guide The Boy Scouts of America has developed materials for use in the Scouting program that provide essential information to members and their families. A detachable booklet in the front of The Boy Scout Handbook, "How to Protect Your Child from Child Abuse and Drug Abuse: A Parent s Guide," provides information to help families to increase self-protection skills. Troop 5200 and the Youth Protection Program Because of the great concern the Boy Scouts of America has for the problem of child abuse in our society, the Youth Protection program has been developed to help safeguard both our youth and adult members. Published and videotaped materials have been prepared to give professionals and volunteer s information on the resources available for educating our membership about child abuse - how to avoid it, how to identify it, and how to deal with it. These materials and local council training programs are designed to give parents and their children basic information that will increase their awareness and sense of personal power to assist in their own self-protection. All persons responsible for youth safety must understand and appreciate Scouting s position of zero tolerance for child abuse or victimization in any form. All forms of hazing, initiations, ridicule, or inappropriate teasing are prohibited and should not be allowed. (Guide to Safe Scouting)

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