18 July 2016 ITEDTGCM/7-1

Transcription

1 18 July 2016 ITEDTGCM/7-1 ALL NTGTG IT&ED NATIONAL REPRESENTATIVES CM EWGNTG DIRECTOR PCC NATO TRAINING GROUP TASK GROUP ON INDIVIDUAL TRAINING AND EDUCATION DEVELOPMENTS Autumn This is the Second Formal Calling Notice for the Autumn 2016 meeting of the NATO Training Group (NTGTG IT&ED), convening in on September Our host is the Deputy Assistant Secretary of Defense (DASD) Force Training and Education. The preliminary agenda (Enclosure 1) and administrative information (Enclosure 2) are enclosed. Participants must register for the meeting (Enclosure 3) no later than 24 August We are now offering you the option to register for the meeting, provide your travel information, and make your hotel registrations online at or you may complete the attached forms and submit your information via as in the past. 2. Delegates, guests, and spouses are offered accommodations at the Alexandria Hilton Mark Center. King or 2 Queen guest rooms come complete with two telephones, data port, coffee maker, iron and board, hairdryer, and On Command video and basic Internet. Tower rooms offer panoramic views of Washington, DC and its monuments, Old Town Alexandria, and the National Harbor. Retreat rooms include a balcony or patio, in-room refrigerator, and microwave. Per night rates are $ Single (1 King bed)/double (2 Queen beds). Rates include breakfast, Wi-Fi, state and city taxes. The Hotel will accept, American Express, Carte Blanche, China Union Pay, Diner s Club, Discover, JCB MasterCard (Canada), Visa, and U.S. Dollars (USD) as payment. A. Reservations are due by 24 August. B. Instructions for making your room reservations (three options): NOTE: A credit card number or 1 nights advance deposit will be required to secure a room. Cancellations must be received 24 hours prior to arrival or 1 night s room and tax will be charged to your credit card. 1. Go to: 2. Contact the Hotel directly at to make your room reservation and refer to Code NIE to get the discounted room rate. 3. Reservations can also be booked online at: using Code NIE. 3. Partners requiring and eligible for subsidization are to forward the Financial Assistance Support Request Form (Enclosure 4) to MPD Activity Coordination no later than 1 August. MPD Activity Coordination POC: MAJ TUR A Mehmet Umut CAKIR, Tel , Mehmetumut.Cakir@act.nato.int. 1

2 4. There will be a conference fee equivalent to 120 /participant to be paid in cash U.S. dollars (USD) which will be collected on Monday, 26 September, during the morning coffee break. Accommodation payment is solely the responsibility of each participant. The conference fee covers a portion of the hosting expenses. There will also be a spouse/guest program planned and executed if a minimum of 5 participants register. Details to be provided in future callings. 5. The meeting will focus on the tasking as mandated by the Executive Working Group NATO Training Group (EWG NTG). Paul Thurkettle Chairman, NTGTG IT&ED Enclosures: 1. Preliminary Agenda 2. Administrative Information 3. Registration Form 4. Financial Assistance Support Request form for NTG Activities 5. Financial Reimbursement Request Form Activity Identification 2

3 Enclosure 1 PRELIMINARY AGENDA Arrivals: FRIDAY, SATURDAY AND SUNDAY, SEPTEMBER TRANSPORTATION NOTE: Representatives and Delegates should fly into Ronald Reagan Washington National Airport (DCA) or Dulles International Airport (IAD). Transportation will be provided to the hotel by the host nation. The transportation schedule will be made according to your arrival times provided in your registration form. o Please update travel details or changes (if required) by resubmitting the registration form in Enclosure 3. o Welcome packets will be available at the Hotel s front desk. WELCOME RECEPTION SUN 25 SEPTEMBER Hosted Reception will be held at the Hilton Alexandria Mark Center. Guests are invited to attend the Welcome Reception. Dress Code: Business Casual (no jeans). MON 26 SEPTEMBER ITEM TIME AGENDA ITEM LEAD / REMARKS Breakfast in the Hotel Restaurant Finn and Porter Included with Room Meeting Called to Order Room: Arbors CM Chairman Welcome Host Nation Official Welcome HOST Host Administrative Remarks HOST: Dr. Sae SCHATZ ADL Capabilities Survey Results - Mandated Task Deliverable Due: Report to Executive Working Group (EWG) November 2016 Dr. Sae SCHATZ NTG Steering Group and Executive Working Group Update CM Sidebar Discussions/Coffee Available Registration Fees Collected New Member Orientation ALL, HOSTED SECR Current Mandated Task Updates (5 min. ea.) Task Leads o Sharing e-courses and maintaining an on-line e-course catalog (2014-1) Outcomes: final program/policy due to EWG by 31 Dec (report) BEL o Foster awareness in the EWGNTG re: SMART Defence Initiative (2014-2) Outcomes: Draft Final Report due to EWG by 31 Dec. NATO ACT o ROE elearning course. Review Finland s English version. (2014 3a) Outcomes: NATO ACT o Interoperable Qualification Framework to Connect Individual Education and Training with Operations(2015-1) Outcomes: Interim Report due to EWG 31 Dec 2017 Final Report due to EWG 31 Dec 2018 NLD o STANAG 2591/Standards Related Document (SRD) Outcomes: Review current STANAG by Dec 2016 and develop SRD by Dec USA 3

4 o Perform an analysis on the potential use of xapi as a successor to SCORM Outcomes: Status due Spring 2016 NOR o Analyze the challenges associated with the transition from the physical class room to the virtual classroom and online learning. Outcomes: Status due Spring 2016 NOR o Review and Update NATO Glossary CM o Review and Update NATO ADL Handbook CM o Competency Framework Study DEU Lunch (Great Hall) ALL, HOSTED Mandated Task Session ALL Sidebar Discussions/Coffee Available ALL, HOSTED Mandated Task Session ALL Depart for Informal Dinner/Tour of United States Capitol ALL, HOSTED TUE - 27 SEPTEMBER ITEM TIME AGENDA ITEM LEAD / REMARKS Breakfast in the Hotel Restaurant Finn and Porter Included with Room Meeting Called to Order Room: Arbors CM Administrative Remarks HOST: Dr. Sae SCHATZ Mandated Task Session ALL Depart for the Pentagon ALL Pentagon Processing Tour of the Pentagon Lunch at the Pentagon ALL, HOSTED Break and Walk to Meeting Room ALL NTGTG IT&ED Task Group History, Success Stories and Dr. Sae SCHATZ Priorities Group Photo Transport to Alexandria Hilton Mark Center ALL Free Time, Change Clothes (Casual attire jeans acceptable) ALL National Snack & Beverage Seminar Meet in Hotel Lobby ALL, HOSTED WED - 28 SEPTEMBER ITEM TIME AGENDA ITEM LEAD / REMARKS Breakfast in the Hotel Restaurant Finn and Porter Included with Room Meeting Called to Order Room: Arbors CM Administrative Remarks HOST: Dr. Sae SCHATZ Mandated Task Session ALL Sidebar Discussions/Coffee Available ALL, HOSTED Chairman s Time Blue Skies CM/ALL 4

5 Lunch (Great Hall) Walk to ADL Offices ALL, HOSTED USA ADL Technology and Education Session Briefings and ALL Discussion Walk back to Alexandria Hilton Mark Center ALL Sidebar Discussions/Coffee Available Mandated Task Session ALL 1700 Free Evening ALL THUR 29 SEPTEMBER ITEM TIME AGENDA ITEM LEAD / REMARKS Breakfast in the Hotel Restaurant Finn and Porter Included with Room Meeting Called to Order CM Administrative Remarks HOST: Dr. Sae o Departure Details SCHATZ Long Term Hosting SECR Spring 2017 Preview FIN Mandated Task Session ALL, HOSTED Sidebar Discussions/Coffee Available ALL, HOSTED Mandated Task Session ALL Lunch-n-Learn (Great Hall) ALL, HOSTED Round Table with the Chairman CM Task Lead Out Briefs (5 min. each) o Sharing e-courses and Maintaining an On-line e-course Catalog (2014-1) BEL o Interoperable Qualification Framework to Connect Individual Education and Training with Operations (2015-1) NLD o STANAG 2591/SRD USA o Review and Update NATO Glossary o Review and Update NATO Handbook o Competency Framework Study DEU Sidebar Discussions/Coffee Available ALL, HOSTED Support Recognitions CM Closing Remarks/Adjourn CM Change Clothes for Formal Dinner ALL 1700 Meet in Lobby to Depart for Formal Dinner All, HOSTED Formal Dinner Odyssey Potomac Cruise ALL, HOSTED FRIDAY 30 SEPTEMBER Departures NOTE: The host nation will provide transportation to Dulles International Airport and to Ronald Regan Washington National Airport. Details will be provided. 5

6 Enclosure 2 ADMINISTRATIVE INFORMATION General Aim: This document provides general information for the. NOTE: Whenever travelling abroad, it is a good idea to remain in touch with your respective consulate and/or embassy. Confirmation of Attendance We are now offering you the option to register for the meeting, provide your travel information and make your hotel registrations online at or you may complete the attached forms and submit your information via as in the past. Participants are required to RSVP by submitting a completed registration form to the Host Nation Points of Contact: mary.trier@capitalcommunications.biz and dcrum@capitalcommunications.biz with a courtesy copy to the Deputy Secretary: Ms. Karen Murgas (Karen.murgas.ctr@adlnet.gov). Registrations are due by 24 August Please submit your registration as soon as possible even though your travel itinerary may be incomplete. Ensure that you use the same address for all meeting correspondence until conclusion of the Autumn 2016 meeting. Should your change, please notify the Host Nation Point of Contact and the Deputy Secretary. Accommodation The NTGTG IT&ED Autumn Meeting 2016 will be held at the Hilton Alexandria Mark Center Hotel in September. Costs of accommodations, which include Breakfast, Wi-Fi, city and state taxes, are outlined in the cover letter of this package. Transportation The host will provide arrival and departure transportation. Details will be provided in future callings. Funding Unless specified otherwise, delegates, representatives, and their guests or spouses are responsible for funding their own travel and accommodation. There will be a conference fee equivalent to 120 /participant, to be paid in cash (U.S. dollars). Conference fees will be collected on Monday, 26 September during the morning coffee break. Hotel room payment is solely the responsibility of each participant. The conference fee covers a portion of the hosting expenses. Meals and Events Hosted Reception: Sunday Evening Breakfasts: Breakfast for one is included in the room cost Hosted Luncheons: Monday Thursday Hosted Dinners: Informal Dinner and Formal Dinner Hosted Sidebars: Coffee and tea will be served at scheduled sidebars during the meeting Payment and Currency The U.S. Dollar is the official currency in the United States. Most major credit cards are widely accepted. The Hotel will accept American Express, Carte Blanche, China Union Pay, Diner s Club, Discover, JCB MasterCard (Canada), Visa, and U.S. Dollars (USD) as payment. 6

7 Meeting Venue Conference facilities are located at the Alexandria Hilton Mark Center Hotel. Administration support will include: computer, projector, photocopier, printer, and Wi-Fi. NOTE: Requests for special administration support should be forwarded to the Host Nation Points of Contacts (with a courtesy copy to the Deputy Secretary) together with the Registration Form. VISAs Delegates from nations which require visas to gain access to the United States have to take the appropriate action to obtain entry visas through their national authorities. Some countries may have special agreements with the United States concerning visa procedures. Dress Code The dress code for the 2016 Autumn meeting is civilian business (jacket and tie for men and equivalent for the ladies). The dress code for the Welcome Reception is business casual no jeans. The dress code for the Informal Dinner and the National Snack Seminar is casual with jeans being acceptable. The dress code for the Formal Dinner is suit and tie for gentlemen and equivalent for the ladies. Points of Contact ADDRESSEE: Ms. Mary Trier Host Nation Office: Cell: mary.trier@capitalcommunications.biz COURTESY ADDRESSEE: Ms. Karen Murgas NTGTG IT&ED Deputy Secretary Office: Cell: Karen.murgas.ctr@adlnet.gov Ms. Deanna Crum Host Nation dcrum@capitalcommunications.biz 7

8 Enclosure 3 AUTUMN 2016 MEETING REGISTRATION FORM DUE NO LATER THAN 24 August To submit your online registration, travel information, and to make your room reservation, please visit: If you prefer to submit your registration form via , complete the form in ALL CAPITAL LETTERS, one form per delegate. RSVP as soon as possible even if your travel itinerary is incomplete. You may update your travel details when known (actual arrival dates, times, flights #s, etc.). I AM ATTENDING AS: (choose one) A national delegate (Note: Delegates are the senior lead from a country and are empowered voting rights for that country.) A national representative An invited guest SURNAME: RANK OR GRADE: FIRST NAME: COUNTRY: INSTITUTION/ORGANIZATION: POSITION (IN FULL): PASSPORT NUMBER AND COUNTRY OF ISSUE VALID UNTIL (DATE): TEL: FAX: NAME OF SPOUSE/GUEST: PLEASE CHECK HERE IF THIS IS YOUR FINAL MEETING AND YOU HAVE ATTENDED AT LEAST TWO (2) MEETINGS TOTAL (PLEASE PROVIDE THE DEPUTY SECRETARY WITH THE NAME AND CONTACT INFORMATION FOR YOUR REPLACEMENT.) DETAILS PLEASE BE SPECIFIC ARRIVAL DATE: ARRIVAL TIME: FLT # / TRAIN: DEPARTURE DATE: DEPARTURE TIME: FLT # / TRAIN ARRIVAL AT: LIST ANY DIETARY RESTRICTIONS HERE: DEPARTURE FROM: THIS FORM NO LATER THAN 24 AUGUST 2016 TO: TO ADDRESSEES: COURTESY ADDRESSEE: Ms. Mary Trier Ms. Karen Murgas Host Nation NTGTG IT&ED DEP SEC mary.trier@capitalcommunications.biz Karen.murgas.ctr@adlnet.gov Ms. Deanna Crum Host Nation dcrum@capitalcommunications.biz 8

9 Enclosure 4 FINANCIAL ASSISTANCE REQUEST FORM DUE 45 DAYS PRIOR TO START OF EVENT FINANCIAL ASSISTANCE REQUEST FORM (To be attached by the PfP/MD/PatG partner Nation to the Official participation request) ACTIVITY IDENTIFICATION 1 Activity (Event): Individual Training & Education (IT&ED) NATO Training Group (NTG) Task Group (TG) Meeting 2016 Spring Date: September 2016 Reference number: ACT Location: PARTICIPANT IDENTIFICATION 2 Partner Nation: Family Name: ID/Number: Rank/Service: First Name: Tel/Number: Official Address: ESTIMATE OF EXPENDITURE 3 Travel: Accommodation: Meals: Tuition Fee: Other: TOTAL: BANK IDENTIFICATION FOR REIMBURSEMENT 4 (in capital letters) Beneficiary 5 Currency requested Name of Bank Name of Agency Swift code 6 IBAN code Account number 7 PARTNER NATION AUTHORISATION Date: Name: Signature & Stamps: 1 As it is in e-prime 2 If there are more participants, a list of them can be attached instead of separate request forms 3 If a list of participants is attached, the total estimated expenditure shall be indicated here 4 Unless each cell is completed, we are not able to remit the reimbursement 5 Official name of the bank account holder 6 If IBAN code is provided, this cell can be empty 7 If IBAN is not provided, indicate the bank account number in this cell 9

10 Enclosure 5 FINANCIAL REIMBURSEMENT REQUEST FORM FINANCIAL REIMBURSEMENT REQUEST FORM (To be attached by the PfP/MD/PatG partner Nation to the official request for reimbursement) ACTIVITY IDENTIFICATION 1 Activity (Event): Individual Training & Education (IT&ED) NATO Training Group (NTG) Task Group (TG) Meeting 2016 Spring Date: September 2016 Reference number: ACT Location: PARTICIPANT IDENTIFICATION 2 Partner Nation: Family Name: ID/Number: Rank/Service: First Name: Tel/Number: Official Address: EXPENDITURE 3 Travel: Accommodation: Meals: Tuition Fee: Other: TOTAL: PARTNER NATION AUTHORISATION Date: Name: Signature & Stamps: REIMBURSEMENT Travel: Meals & Lodging: Fee: Other: Level of reimbursement: Level of reimbursement: Level of reimbursement: 1 As it is in e-prime 2 If there are more participants, a list of them can be attached instead of separate request forms 3 if a list of participants is attached, the total estimated expenditure shall be indicated here 10