JOB SPECIFICATION APPLICATION PACKET BOOKING SPECIALIST CURRY COUNTY ADULT DETENTION CENTER

Transcription

1 JOB SPECIFICATION APPLICATION PACKET BOOKING SPECIALIST CURRY COUNTY ADULT DETENTION CENTER The attached documents must be filled out completely and returned to the Personnel Office. The office is located in the Courthouse at the Curry County Administration Office. This is a summary of instructions and you must complete every question for the specific job you are applying. 1. The application should be filled out completely. All applications taken by this entity are by law public record and will be handled as such. Be sure to include your valid driver s license number. On the Employment History, list the last (5) employers. Most of our processing is done by mail so you must give complete and correct mailing addresses. If you prefer us to not contact your current employer, please let the Personnel Coordinator know when you return your application. 2. The Personal References on the back of the application must also have complete and correct mailing addresses and telephone numbers. Please make sure you read the disclosure statement and sign the application. 3. Read the Position Specifications carefully. All items must be read and answered with your initials whether you can or cannot perform the duties, with or without reasonable accommodations. All the questions must be answered and Employee Declaration signed. 4. The Doctor s Declaration will be processed by Curry County Personnel Office (do not take this form to your doctor). Only upon being hired will we make an appointment to have a physical done by our county physician at no cost to you to confirm whether you are able to perform the essential duties of the position with or without reasonable accommodations. 5. There are Release of Information forms on the back of this packet. To expedite background information from your current and past employers you will need to release the last four digits of your Social Security Number. We require your signature on each form. 6. The Release of Information Waiver must be signed in the presence of a Notary. We have a notary available at the Curry County Administrative Office. 7. Complete the Veteran s Certification Form. Please attach a copy of your military release DD 214 form if identifying as a Veteran. 8. You are welcome to attach your resume and any copies of relevant training or coursework with your application. 9. Please attach a copy of your motor vehicle driving record. Without this record you will not be considered for this position with Curry County. 10. Attach a copy of your GED Certificate, High School Diploma or your College Transcripts. **Any returned mail not deliverable due to incorrect addresses could result as an incomplete application. If you have any questions, please feel free to call the Curry County Personnel Office at (575) We appreciate your interest in applying for employment at Curry County.

2 ** APPLICATIONS TAKEN BY THIS ENTITY ARE BY LAW PUBLIC RECORD ** CURRY COUNTY NEW MEXICO APPLICATION FOR EMPLOYMENT DATE Job applied for: Monthly Salary Desired $ Were you referred to Curry County for employment? If so, by whom? Are you a former employee of Curry County? If yes, when? Where? How did you hear about this position? PERSONAL DATA Name First Middle Last Present Address Street City State Zip Present Phone No. Other Phone No. Are you 18 or over? High School Diploma? GED certificate? Do you have a valid driver's license?, if yes, give number Class State Do you have relatives, including those by marriage, working for Curry County? Name Relationship Department Are you related to any Curry County elected officials or department heads or their spouses? (Example: Commissioner, County Manager, Treasurer, Clerk, Assessor, Probate Judge, Sheriff, Road Superintendent, Jail Administrator, or Maintenance Supervisor) Name Relationship Department EDUCATION AND SKILLS Name of School and Location Major Subjects Last Yr Completed Show Degree or Certificate College or University Graduate School Business Technical 1 2 Vocational 1 2 Indicate degree of skill by FAIR, GOOD, VERY GOOD, where applicable: Calculator Typing Computer Shorthand Other Equipment you can operate/skills you possess EMPLOYMENT HISTORY Complete information on last five (5) employers, beginning with most recent. Mo/Yr Mo/Yr Employers Name, Address, City and State Position held/ Supervisor Exact Reason for Leaving

3 REFERENCES Names of Four Persons, Not related-known to You Five Years or More Name Address - City, State & Zip Phone Number Occupation Employer MILITARY RECORD Branch of Service From To Are you now an ACTIVE member of the Reserve? PHYSICAL AND MISCELLANEOUS INFORMATION Month Year Month Year If not ACTIVE, give status THE FOLLOWING IS IN COMPLIANCE WITH SECTION 503 OF THE REHABILITATION ACT OF 1973, AS AMENDED, AND SECTION 402 OF THE VIETNAM ERA VETERANS READJUST ASSISTANCE ACT OF 1974, THE PROVISIONS OF WHICH ARE INCORPORATED HEREIN BY REFERENCE: UNDERSTAND AND AGREE THAT: 1 I hereby authorize Curry County, New Mexico to make any inquiry it may desire for the purpose of determining whether or not it will employ me, and I do hereby authorize all persons to whom such inquiry may be made to answer same, and do hereby release and discharge such persons, and each of them, from any and all claims, damages and rights of action that I may at any time have, or be entitled to, caused by or arising from such inquiry and answers, or any of them. 2 Any misstatement, misrepresentation or omission in this application will constitute cause for immediate dismissal at the time of the discovery, and my signature below certifies that the application contains no misstatement or misrepresentation. 3 Reporting to work or working with impaired abilities; or the possession, consumption or distribution of drugs or alcohol shall be grounds for disciplinary action including discharge. 4 I may be required to take a physical examination, at County expense, at any time to determine if I am physically fit for the job I am to perform, and I authorize any hospital to release any information which may be necessary or appropriate to determine my ability to perform the duties of a job I am being considered for. 5 I understand that I am not required to disclose information about physical or mental limitations that I believe will not interfere with my capability to do the job. ON the other hand, if I want the employer to consider special arrangements to accommodate a physical or mental impairment, I may identify that impairment in the space provided and suggest the kind of accommodation that I believe would be appropriate. Signature of Applicant FOR COUNTY USE ONLY Reviewer's Signature Date Signed

4 POSITION SPECIFICATIONS POSITION TITLE: BOOKING SPECIALIST DIVISION: CURRY COUNTY ADULT DETENTION CENTER REPORTS TO: SHIFT SUPERVISOR-DETENTION CENTER CLASSIFICATION: CLASSIFIED REVISED DATE: DECEMBER 4, 2014 WAGE LEVEL: MIN $ to $ MID PER HOUR DOE/DOQ POSITION SUMMARY: Overall clerical maintenance of inmate s custody files and all documentation dealing with the inmate and Detention Facility. Responsible for the overall operation of the Booking Room and Facility File Room. Responsible for the booking and initial classification of all new inmates and all related files dealing with the inmates. Responsible for receiving and recording all incoming medication for inmates, monitor inmates and visitors during visits and complete necessary paperwork for visitation, and all other essential duties listed herein, but not limited to this listing only. MINIMUM QUALIFICATIONS 1. Must be twenty-one (21) years of age or older. 2. High School diploma or GED certificate. 3. Must be legally residing in the United States. 4. Must have vision correctable to 20/20, and no color blindness. 5. Successful passage of physical examination, background investigation, and polygraph, if needed. 6. Must have a valid driver s license. Must not have any felony convictions or pending felony charges and no DWI s in the past three (3) years. 7. Must possess good moral character. 8. Must be able to communicate orally and read/write English fluently. 9. Ability to work quickly and accurately. 10. Must be able to work with the public. 12. Must be able to work all shifts. 13. Must have at least one (1) year administrative office or related work experience. 14. Must be able to function well under stress. 15. Must be able to follow written or oral instructions. 16. Must have some computer experience. 17. Must be able to perform essential duties listed below. 18. Must be able to work in working conditions described below. 19. Must be able to work with equipment, tools, and products listed below.

5 DESIRABLE QUALIFICATIONS: 1. Some experience in detention work and knowledge of pertinent federal, state, and local laws and policies would be helpful. 2. Education or experience in interpersonal communications is helpful. 3. Bilingual in Spanish would be very helpful. ESSENTIAL DUTIES: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Monitor inmates and visitors during visits. 2. Advising the housing units and Transport Officers of inmates daily schedule, i.e., courts, arraignments, and doctor appointments. 3. Advising the housing unit of inmate court within the facility. 4. Monitor the movement of inmates within the facility through proper documentation in their custody record and computer system. 5. Maintain and issue keys to appropriate detention staff members as required from the key lock cabinet in the booking area only. 6. Record appropriate information in logbooks used within the booking area, filing area, and administration area. 7. Greet and communicate with the general public. 8. Sorting incoming and outgoing inmate and detention center mail. 9. Process indigent mail for inmates. 10. Process commissary orders for inmates. 11. Receive and record incoming property and money for inmates on proper logs and appropriate computers. 12. Receive and record incoming medications for inmates. 13. Complete all required paperwork for booking and processing an inmate into the facility, i.e., rules and regulations, good time, and use of inmate I.D. number. 14. Processing and figuring of good-time credit for inmates sentenced. 15. Operate and properly input information into the facility computer systems when booking, receiving or releasing inmate s property or money, when releasing a inmate from the facility, and inputting of arraignments and appointments.

6 16. Monitor and assist Detention Officer with inmates in the booking area by visual monitoring only. 17. Must be able to do normal administrative duties such as filing, distribution of documents, telephone techniques, and etc. 18. Must perform all duties with minimal supervision. May be required to work irregular hours, attend job related meetings, and perform other related duties as assigned. 19. Verify through review of appropriate written documentation that inmates booked in, released, or held legally. 20. Responsible for maintaining daily log. 21. Operate telephone, copy machine, fax machine, and computers. 22. At the Adult Detention Center we have multiple and you will be assigned to one of the shifts, you may be assigned to a different shift with seventy-two (72) hours notice. You may also be required to work 12 hour shifts. This does not apply when we ask you to work overtime Follow the State of New Mexico Purchasing and Procurement laws, County Purchasing Policy and grant agreements in making purchases, transferring and deposing of assets. Must comply with the County Personnel Policy, and other Policies as approved by the Board of Commission. OTHER REQUIREMENTS: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Employee must complete new hire physical. 2. Employee must pass a pre-employment drug urinalysis. 3. Employee must comply with the safety guidelines of the county. FUNCTION ANALYSIS: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Must be able to ask questions of supervisors and listen to and understand verbal directions in English. Must be able to read and understand 2. Must be able to communicate effectively with the inmates. 3. Must be able to communicate verbally and in writing with co-workers. 4. Must use sound judgment in determining level of incarceration of each inmate in responding to emergency situations. 5. Must possess basic math skills to deal with money, bonding procedures,

7 and figuring of good-time credit. 6. Must be able to input information into computer systems accurately. 7. Must be able to organize and plan own work activities in an efficient manner. 8. Must use sound reason and judgment to perform wide variety of Administrative Support Duties. 9. Must be able to speak clearly when dealing with wide variety of individuals in various situations. 10. Must be able to make basic decisions involving policies of the Detention Facility. 11. Must be able to work effectively in an environment, which may be stressful or potentially dangerous. PHYSICAL FUNCTIONS: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Ability to sit for up to four (4) hours at one (1) time, and eight (8) hours total per day. 2. Ability to stand and walk up to four (4) hours at one (1) time, and eight (8) hours total per day. 3. Ability to use hands and fingers to grasp/manipulate objects, sometimes in a bilateral coordinated manner. 4. Must be able to crouch or kneel up to a total of ten (10) times per day. 5. Must be able to bend at the waist and twist/rotate as necessary up to a total of twenty (20) times per day. 6. Must be able to work with arms bent for up to four (4) hours at one time and up to eight (8) hours per day. 7. Must be able to lift and carry for short distances objects weighing an estimated thirty-five (35) pounds or less. 8. Must be able to push/pull with arms with an estimated force of five (5) pounds or less up to twenty (20) times total per day. 9. Must be able to coordinate use of hands and eyes in operation of various office equipment as stated herein.

8 WORKING CONDITIONS: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Duty is performed in a controlled temperature room. Movement is restricted to the booking area, receptionist/file room area, and administration area. 2. Worker sometimes performs duties alone in a restricted environment with and without directions on a regularly scheduled eight (8) hour shift, five (5) days on, two (2) days off. Twenty-four (24) hour operation 365 days a year, shifts Days 0700 to 1500, Swings 1500 to 2300, and Mids 2300 to Some essential duties are performed as part of a select team. 3. All essential duties are performed indoors. 4. Worker may be exposed to intermittent noise factors, such as prisoners being booked into the facility, prisoners in the facility, computer printers and photocopy machine. 5. Work is performed on an even surface, which may be carpeted, rough tile, or concrete. Working surface is typically dry. 6. Work hazards, or potential work hazards, include regular exposure to inmates in performance of duties in a stressful atmosphere. EQUIPMENT, TOOLS, AND MATERIALS: (Please use your initials to indicate whether you are or are not capable of performing the duties listed below with or without reasonable accommodation.) YES NO 1. Equipment typically used in the performance of general clerical duties include telephone, computer terminal, computer keyboard, computer printer, typewriter, calculator, photocopy machine, camera, and fax machine. 2. May be required during the scope of duties to drive a County Vehicle in a manner that complies with the County Vehicle and Accident Polices. EMPLOYEE DECLARATION: I understand that the above specifications (Booking Specialist) outline general expectations and do not list every duty or function, which I may be, required to perform. I have read the above Position Specifications and I understand the demands and expectations of the position being applied for and to the best of my knowledge, believe I can perform these duties with or without reasonable accommodation. Signature: Date:

9 ******************************************* (THIS PAGE TO BE COMPLETED ONLY UPON BEING HIRED) DOCTOR S DECLARATION: I have read the above Position Specifications (Booking Specialist) and believe to the best of my knowledge can perform these duties. (Employee) Signature: Date: (Doctor)

10 CURRY COUNTY NEW MEXICO PERSONNEL DEPARTMENT 700 N. Main St., Suite 10 CLOVIS, NM RELEASE OF INFORMATION FORM I,, (print) give my current/previous employer listed below mailing address: (office will type information through personnel references on application) Mail back to: Curry County Administration 700 Main St., Suite 10 Clovis, NM Position: Booking Specialist ADC * Release the last 4 digits of your Social Security #: permission to release to Curry County Personnel Office information contained in my personnel file regarding the following area: Date of hire Date of termination Beginning salary Ending salary Number of times tardy (for the last two years) Days on administrative leave (for the past two years)... Days on leave without pay (for the last two years).... Position held Duties and responsibilities Quality of work Cooperation with other employees Cooperation with supervisors Did employee perform job duties satisfactorily during past two years? Yes No Why Disciplinary actions taken (for the last two years). Please describe. Reason for leaving? If discharged, why? Eligible for rehire? yes No Length of time reference has know/supervised employee? Current/previous Employer Signature: Title: I hereby release and discharge (current/previous employer) from all claims or actions for loss, liability, damage or expense which I now owe or which may hereafter arise from the making of any inquires about me or the furnishing of any information about me in connection with my application for employment with Curry County. Signature of Applicant: Date:

11 CURRY COUNTY NEW MEXICO PERSONNEL DEPARTMENT 700 N. Main St., Suite 10 CLOVIS, NM RELEASE OF INFORMATION FORM I,, (print) give my current/previous employer listed below mailing address: (office will type information through personnel references on application) Mail back to: Curry County Administration 700 Main St., Suite 10 Clovis, NM Position: Booking Specialist ADC * Release the last 4 digits of your Social Security #: permission to release to Curry County Personnel Office information contained in my personnel file regarding the following area: Date of hire Date of termination Beginning salary Ending salary Number of times tardy (for the last two years) Days on administrative leave (for the past two years)... Days on leave without pay (for the last two years).... Position held Duties and responsibilities Quality of work Cooperation with other employees Cooperation with supervisors Did employee perform job duties satisfactorily during past two years? Yes No Why Disciplinary actions taken (for the last two years). Please describe. Reason for leaving? If discharged, why? Eligible for rehire? yes No Length of time reference has know/supervised employee? Current/previous Employer Signature: Title: I hereby release and discharge (current/previous employer) from all claims or actions for loss, liability, damage or expense which I now owe or which may hereafter arise from the making of any inquires about me or the furnishing of any information about me in connection with my application for employment with Curry County. Signature of Applicant: Date:

12 CURRY COUNTY NEW MEXICO PERSONNEL DEPARTMENT 700 N. Main St., Suite 10 CLOVIS, NM RELEASE OF INFORMATION FORM I,, (print) give my current/previous employer listed below mailing address: (office will type information through personnel references on application) Mail back to: Curry County Administration 700 Main St., Suite 10 Clovis, NM Position: Booking Specialist ADC * Release the last 4 digits of your Social Security #: permission to release to Curry County Personnel Office information contained in my personnel file regarding the following area: Date of hire Date of termination Beginning salary Ending salary Number of times tardy (for the last two years) Days on administrative leave (for the past two years)... Days on leave without pay (for the last two years).... Position held Duties and responsibilities Quality of work Cooperation with other employees Cooperation with supervisors Did employee perform job duties satisfactorily during past two years? Yes No Why Disciplinary actions taken (for the last two years). Please describe. Reason for leaving? If discharged, why? Eligible for rehire? yes No Length of time reference has know/supervised employee? Current/previous Employer Signature: Title: I hereby release and discharge (current/previous employer) from all claims or actions for loss, liability, damage or expense which I now owe or which may hereafter arise from the making of any inquires about me or the furnishing of any information about me in connection with my application for employment with Curry County. Signature of Applicant: Date:

13 CURRY COUNTY NEW MEXICO PERSONNEL DEPARTMENT 700 N. Main St., Suite 10 CLOVIS, NM RELEASE OF INFORMATION FORM I,, (print) give my current/previous employer listed below mailing address: (office will type information through personnel references on application) Mail back to: Curry County Administration 700 Main St., Suite 10 Clovis, NM Position: Booking Specialist ADC * Release the last 4 digits of your Social Security #: permission to release to Curry County Personnel Office information contained in my personnel file regarding the following area: Date of hire Date of termination Beginning salary Ending salary Number of times tardy (for the last two years) Days on administrative leave (for the past two years)... Days on leave without pay (for the last two years).... Position held Duties and responsibilities Quality of work Cooperation with other employees Cooperation with supervisors Did employee perform job duties satisfactorily during past two years? Yes No Why Disciplinary actions taken (for the last two years). Please describe. Reason for leaving? If discharged, why? Eligible for rehire? yes No Length of time reference has know/supervised employee? Current/previous Employer Signature: Title: I hereby release and discharge (current/previous employer) from all claims or actions for loss, liability, damage or expense which I now owe or which may hereafter arise from the making of any inquires about me or the furnishing of any information about me in connection with my application for employment with Curry County. Signature of Applicant: Date:

14 CURRY COUNTY NEW MEXICO PERSONNEL DEPARTMENT 700 N. Main St., Suite 10 CLOVIS, NM RELEASE OF INFORMATION FORM I,, (print) give my current/previous employer listed below mailing address: (office will type information through personnel references on application) Mail back to: Curry County Administration 700 Main St., Suite 10 Clovis, NM Position: Booking Specialist ADC * Release the last 4 digits of your Social Security #: permission to release to Curry County Personnel Office information contained in my personnel file regarding the following area: Date of hire Date of termination Beginning salary Ending salary Number of times tardy (for the last two years) Days on administrative leave (for the past two years)... Days on leave without pay (for the last two years).... Position held Duties and responsibilities Quality of work Cooperation with other employees Cooperation with supervisors Did employee perform job duties satisfactorily during past two years? Yes No Why Disciplinary actions taken (for the last two years). Please describe. Reason for leaving? If discharged, why? Eligible for rehire? yes No Length of time reference has know/supervised employee? Current/previous Employer Signature: Title: I hereby release and discharge (current/previous employer) from all claims or actions for loss, liability, damage or expense which I now owe or which may hereafter arise from the making of any inquires about me or the furnishing of any information about me in connection with my application for employment with Curry County. Signature of Applicant: Date:

15 CURRY COUNTY JOB APPLICATION VETERAN S CERTIFICATION FORM Name: Position Applied for: Booking Specialist Pursuant to Curry County Resolution No , the Curry County Personnel Department has implemented a Veterans Hiring Initiative policy to provide opportunities for veterans who meet or exceed the minimum qualifications for County employment to obtain County employment. The purpose of this form is to provide all job applicants the opportunity to identify and certify that they are a veteran who has an honorable discharge from the military or to verify that the job applicant is a member of the National Guard or Reserve who has successfully completed basic training. Once certified as a veteran AND it is determined that the veteran applicant meets or exceeds the minimum qualifications on the recruitment announcement, the Personnel Department will identify the veteran applicant on the list and the department/division shall interview the identified veteran. Curry County does not guarantee that a veteran shall be hired for any position being applied for, only that the veteran will be given an interview. To identify yourself as a veteran or a member of the National Guard or Reserve who has successfully completed basic training, you must answer the following questions: Yes No 1. Have you ever served in the United Sates Military on Active, Guard or Reserve status? 2. Did you receive an honorable discharge? 3. Are you a member of the National Guard or Reserve who has successfully completed basic training? All applicants must attach a copy of their DD214 or DD215 form, and/or proof of current Active, Guard or Reserve enlistment. Please ensure your application clearly indicates your military experience and identify any education, job duties and/or responsibilities. Signature Date Print Name

16 Curry County 700 North Main, Suite 10 Clovis, NM Fax RELEASE OF INFORMATION WAIVER I consent and hereby authorize Curry County, by means of Curry County Sheriff s Department or Curry County Detention Center, the police departments or other entity/person who is suitable to and chosen by the County, to investigate my past and present work, character, credit record, former employment, police and credit records to ascertain any and all information which may concern my suitability for employment with Curry County. I consent to your release of any and all public and private information that you may have concerning me, my work record, my background and reputation, my military service records, educational records, my financial status, my criminal history record, including any arrest records, any information contained in investigatory files, efficiency ratings, complaints or grievances filed by or against me, the records or recollections of attorneys at law, or other counsel, whether representing records, polygraph examinations, and any internal affairs investigations and discipline, including any files which are deemed to be confidential, and/or sealed. I direct you to release such information upon request of the duly accredited representative of the County of Curry regardless of any agreement I may have made with you previously to the contrary. The release of any and all information is authorized whether same is of record or not and I do, hereby, release all persons, firms, agencies, companies or groups, whomsoever, from any damages because or resulting from, furnishing such information to the Curry County Sheriff s Department, the Curry County Detention Center, the Curry County Personnel Department, the County government, and its employees from any damages or claims which may otherwise result from use or release of such information. Applicant, Printed Date Signature DATE OF BIRTH SOCIAL SECURITY DRIVER S LICENSE # STATE ADDRESS CITY STATE ZIP PLACE OF BIRTH: CITY STATE OTHER NAMES USED: State of County of In witness hereof, I acknowledge that the above and foregoing document was signed before me this day of, 20. My commission expires: NOTARY PUBLIC