Unified Facilities Guide Specifications (UFGS)
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1 US Army Corps of Engineers Unified Facilities Guide Specifications (UFGS) STATUS AND DIRECTION Jim Quinn Huntsville Engineering and Support Center
2 UFGS: WHY IN THE BEGINNING DoD Created The Military Services FREEDOM Services were Independent, Competitive, Happy DoD WARNING Avoid Duplication of Effort; Have Similar Facilities & Quality COORDINATION Improved but Limited UNIFICATION Weak Attempts 2
3 UFGS: PREVIOUS ATTEMPTS Standard Specifications (USACE - H Piles, Earthwork 1950s) FCGS (Several Gov t Agencies,150 developed 1960s s) MCGS (Tri-Service implementation of FCGS 50 developed 1970s) Coordination on various sections and goals (1980s -1990s) 3
4 UFGS: MANDATE House Conference Report , 9 Sept 97, directed uniform criteria and guide specifications for military services. Tri-Service Report to Congressional Committee, March 1998 UFGS Master published, March 2001 Under Secretary of Defense Memorandum, signed by E.C. Aldridge, Jr., 29 May 02, directed the UFGS be used for DoD facilities regardless of funding source. 4
5 UFGS: OBJECTIVES (Tri-Service Report) Common Criteria Common Database Uniformity of Presentation Coordinated Content Save on preparation and maintenance costs MAINTAIN TECHNICAL EXPERTISE IN EACH SERVICE 5
6 UFGS: PURPOSE (Tri-Service Report) Specify Government requirements Utilize industry standards Promote Full and open competition Sound basis for contract documents Reduce errors and omissions 6
7 UFGS: UNIFORMITY (Tri-Service Report) CSI MasterFormat section numbering CSI Three-Part Section format Consistent paragraph sequence and format Uniform notes to the designer * Uniform paragraph format * Consistent paragraph sequence * Uniform designer notes format 7
8 UFGS: AUTOMATION (SpecsIntact) (Tri-Service Report) Automatic Reference Paragraph Generation Reference Lists and Reports Submittal Register / Submittal Reports English / Metric Measurement Units Link to Criteria Change Request (CCR) Form Publish in SEC, DOC, or PDF Formats Job Processing 8
9 UFGS: SYSTEM Established in MIL-STD-3007 Covers Both UFC and UFGS Documents Management structure Procedures for programming Procedures for development Procedures for maintenance 9
10 UFGS: OVERSITE / MANAGEMENT ENGINEERING SENIOR EXECUTIVE PANEL (ESEP) COORDINATING PANEL (CP) DISCIPLINE WORKING GROUPS (DWG) GUIDE SPECIFICATIONS WORKING GROUP (GSWG) 10
11 UFGS: ENGINEERING SENIOR EXECUTIVE PANEL Members: ODUSD Representative and Tri-Service Chiefs of Engineering Establish policy, resource proponent, resolve issues, oversee Coordinating Panel Oversee all unified criteria documents 11
12 UFGS: COORDINATING PANEL Engineering Managers Represent Army, Navy, Air Force, DoD Manage all unified criteria Recommend Program Composition Formally approve UFC documents 12
13 UFGS: DISCIPLINE WORKING GROUPS Members are Technical Proponents (Discipline Experts) Represent Participating Agencies Responsible for unified criteria documents within their discipline Recommend program composition 13
14 UFGS: GUIDE SPECIFICATIONS WORKING GROUP Members are specifications experts Recommend policy/procedures for UFGS Represent Participating Agencies Establish UFGS format 14
15 UFGS: DATABASE Each Preparing Activity (PA) maintains their own database One PA serves as UFGS Database Manager on a rotating basis Database Manager combines individual databases into UFGS database and processes for publication on the internet 15
16 UFGS: THE COUNT March 2001: Sections 450 +or- sections carried A or N designation Combining similar sections should reduce total to approximately 575 July 2005: 699 Sections 120 A sections; 129 N sections Combining similar sections should reduce total to approximately 575 In over 4.5 years we have combined approximately 200 sections, reducing total number of sections by about 100 Original target was to eliminate A and N within 5 years 16
17 UFGS: THE CHALLENGE Convert to MF04 Section Number Automate section references Link references to actual documents Refine Review and Approval process Accommodate other Agencies 17
18 UFGS: MF04 SECTION NUMBERS Proposed numbers developed Based on limiting UFGS number to 3 rd level Review by Discipline Working Groups Include proposed number in UFGS banners Use updated SpecsIntact software Change UFGS number and file name 18
19 UFGS: AUTOMATE SECTION REFERENCES Form now is Section TITLE Form will be Section TITLE Need program to automate the operation and to adjust in the future Section <SRF> </SRF> TITLE 19
20 UFGS: LINK TO REFERENCED DOCUMENTS 90% of references in UFGS available online Hyperlinks in UFGS could link to actual document UMRL could be the controlling list Actively pursuing this possibililty 20
21 UFGS: REVIEW AND APPROVAL PROCESS Each new and revised UFGS must be coordinated with other agencies Often misunderstanding regarding approval Need method to document the process without delaying the process or burdening the people involved 21
22 UFGS: OTHER AGENCIES UFGS program participation open to other agencies Other agencies must follow MIL-STD-3007 NASA has signed MOU to participate; VA considering participation Other agencies could follow 22
23 UFGS: SUMMARY UFGS meeting the requirements of DoD UFGS meeting agency needs UFGS continually improving. UFGS will continue to improve, expand, and serve the needs of the Government 23
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