Furnishing Replacement Process

Transcription

1 Furnishing Replacement Process Headquarters Installation Management Command Mr. Luis Miranda Office of the Assistant Chief of Staff for Installation Management Housing Division Ms. Gabriele (Gaby) Brannon Shelley Installation Management Command integrates and delivers base support to enable readiness for a globally-responsive Army We are the Army s Home Serving the Rugged Professional 1 of Z1000hrs

2 Agenda Policy Responsibilities Planning & Ordering Defense Logistics Agency Disposal Services Process Receiving / Quality Assurance References 2 of Z1000hrs

3 Responsibilities Army Policy and Army Regulations require us to properly account for furnishings and equipment emh is the data base of record for the furnishing accountability- emh will facilitate the tracking Inventory Conditions Value, depreciation Accountable parties Losses and damages Life cycle replacement THERE IS NOT OTHER ACCEPTABLE DATABASE 3 of Z1000hrs

4 Planning & Ordering Authorizations IAW CTA , Housing Tables 41, 42, 43, 48m 44, 45, 51 and 77, 7 Feb 2013 Size, interior design of quarters Maintenance float factors Application of other experience factors Computing program level at the garrison: Quantity authorized + maintenance float factor quantity x experience factor Quantity authorized = number of UH spaces Maintenance float factor quantities: 3% for household equipment 5 % for case good (furniture, metal woods) 7 % for soft goods (linens, mattresses, and lamps) Experience factors are determined locally 4 of Z1000hrs

5 Planning & Ordering Unaccompanied Housing Type Programing Cost/Space Enlisted Permanent Party (Enl PP) $2,000 Bachelor Officer and Bachelor Enlisted Quarters (BOQ; BEQ) $2,000 Annual Training (AT) and Mobilization (MOB) $1,800 Initial Entry Training (IET) $1,800 Student ; Advanced Skills Training (AST) $2,000 Initial issue: MILCON is $2,500 for permanent party and $2,000 for training 5 of Z1000hrs

6 Planning & Ordering Authorized Furnishing for Permanent Party, Warrior Transition Units, Basic Training and Advanced Individual Training: Bed, Bunk, NCO *Bed, Double (*if space permits) Mattress & Cover Nightstand Chest, 5 Drawer Table, Dining (per module) Chair, Dining (per module) Lamp, Table Desk, W/ Carrel Chair, Desk Linen(PP 5% of hand receipt authorized spaces-2 sets per bed) 6 of Z1000hrs

7 Planning & Ordering Authorized Furnishing for Common Area Kitchen or Module w/ 2 Bedrooms & Kitchenette : Refrigerator Microwave W/convection Range* Legacy design (new design is cooktop w/convection oven) Bar Stools - if eating bar is provided Dining Table w/2 chairs common area in module ILO table dining w/chair in sleeping space (no built in eating counter) 7 of Z1000hrs

8 Authorized Furnishing for Lounge Areas/TV/Game Rooms: Sofa, 3 &/or 2 seat (2 Seat: 1 per 20; 3 Seat: 1 per 30 individuals) Chair Lounge TV, Large Screen (NTE 42") DVD Combination (on occasion) Games Tables: Pool, Shuffleboard, Ping Pong, Foosball (size room, cannot exceed the total authorized room size) Microwave Refrigerator Planning & Ordering Table's Activity, Coffee, End, & Chair 8 of Z1000hrs

9 Planning & Ordering Authorized Furnishing for CQ Area: Desk or Work Station (only if no built in counter) Chair, Desk File Cabinet (only if no built in counter) File Cabinet (only if no built in counter) 9 of Z1000hrs

10 Planning & Ordering Authorized Furnishing for Laundry Room per available hook up Washer 1 Per 12 Personnel Bldg. Laundry Room (revitalized) Washer 1 Per 8 Personnel Bldg. New Facility Laundry Room Washer 1 Per 8 Personnel shared Laundry Room Dryer 1 Per 8 Personnel in shared Laundry Room Dryer 1 Per 8 Personnel in Bldg. Laundry Room Dryer 1 Per 6 Personnel Bldg. New Facility Laundry Room Dryer 1 Per 6 Personnel shared Laundry Room Laundry Folding Table if no counter Seating 10 of Z1000hrs

11 Planning & Ordering Building #s Building Types Last date of furniture procurement Projected 10-Year timeline from previous procurement Projected renovation cycle (if applicable) Create a Replacement Plan Organize your Replacement Order Determine what building you want to order per FY, based on the last procurement date Take into account the renovation cycles and aim to procure furnishings following the renovation timeline Spread out the number of buildings you want order per FY Use the CEHNC 2016 Army Order Form v3 Create a furnishings order for each barracks building Determine timelines for each building (FISD and FICD) 18 months Include dayroom furnishings if needed Create separate orders for warehouse stock Create furnishings order Submit furnishings orders to HNC Housing Office submits furnishing orders to CEHNC, Oct, Mar, & Jun annually. all orders to CEHNC-Furniture Orders <furnitureorder@usace.a rmy.mil> Include IMCOM personnel when submitting any furnishings orders to HNC 11 of Z1000hrs

12 Planning & Ordering Defines requirements (2-4 wks) Submits furnishing order to USACE Include IMCOM personnel when submitting furnishing order to USACE Reviews draft RFQ requirements (2-3 wks) Garrison USACE District AE prepares furnishing design (4-12 wks) District submits furniture order (1-2 wks) Review draft RFQ (2-3 wks) HNC reviews order (1-2 Tech prep requirements (4-6 wks) Draft RFQ to Garrison for review(2-3 wks) Solicits quotes (4-6wks) Reviews quotes/requests funding. (4-6 wks) Awards contract (1-2 wks) Huntsville Centralized Furnishing Manufacture Furniture Manufacture & delivery 4-16 wks) Furniture installation (2-12 wks) 12 of Z1000hrs

13 DLADs Turn-In (TI) Process Create a DD Form A for different nomenclatures & condition codes Create DD Form A DLADs Inspection Contact Local DLADs office to schedule a date/time for the technical inspection of each item. Ensure all items are out for the DLADs representative to inspect. Ensure all DD Form A are present for review DLAD representative sign s off on each DD Form A & recommends any correction to paperwork for TI Palletize all items Band or shrink-wrap Create 3 additional copies of each DD For A Attach packing list with 3 copies to the DD A to ea pallet Palletizing furnishing Turn-In Transport items in government vehicle DLADs representative will remove pallet/s from vehicle DLADs representative will take 1 copy of ea pallet DD Form A 13 of Z1000hrs

14 DLADs Turn-In (TI) Process Create a DD Form A for different nomenclatures & condition codes Create DD Form A DLADs Inspection Contact Local DLADs office to schedule a date/time for the technical inspection of each item. Ensure all items are out for the DLADs representative to inspect. Ensure all DD Form A are present for review DLAD representative sign s off on each DD Form A & recommends any correction to paperwork for TI Palletize all items Band or shrink-wrap Gather pallet quantities, weights, & dimensions Create 3 additional copies of each DD For A Attach packing list with 3 copies to the DD A to ea pallet Palletizing Furnishing This process is used if the pallet quantities take up an entire 53 tailor. Total quantities of palletized quantities will determine by true dimensions of each pallet length, width, & height 14 of Z1000hrs

15 DLADs Mass Turn-In (TI) Process Schedule appointment through: DLA websitehttps://vsm.distribution.dla,mil/scheduler/h ome/index Input; pallet quantities, pallet weights, & dimensions Receive one bill of lading per truck and additional guidance from DAL representative. Transport items to DLADs where DLADs representative will remove all items remove 1 copy of DD Form A from ea pallet Load/Seal Turn-In Create a loading pan for space adequately Use appropriated anti-pilferage seals to secure trailer (NSN Annotate antifpiferage seal serial number on bill of lading. Schedules Turn-In 15 of Z1000hrs

16 Receiving and Quality Assurance Process Inspect & Inventory Furniture for any damages or discrepancies Signs delivery upon receipt of furnishings Enters furnishings into emh and Bar codes Notify Huntsville Army Unaccompanied Housing Furnishings Program Manager for discrepancies and damages 16 of Z1000hrs

17 Hand Receipt Procedures at the Furnishings Management Office (FMO) Each Unit Command has a hand receipt for all sleeping and common area furnishings in their assigned barracks Hand Receipts are to be updated every 6 months at FMO Unit Commander should have a delegation of authority card, DA 1687, on file for personnel to complete transactions FMO may freeze hand receipts for transactions if not updated If 1 for 1 direct exchange items or replacement furnishings are not in stock, a due out is established at the FMO 17 of Z1000hrs

18 References Title 10 U.S. C. 2775, Liability of Members Assigned to Military Housing, 3 Jan 07 DOD Housing Management Manual, 28 Oct 10 AR 420-1, Army Facilities Management, Chapter 3, Section IX, Furnishings, 24 Aug 12 Federal Acquisition Regulation, Part 46, Quality Assurance, 15 Jun 16 CTA , Field and Garrison Furnishings and Equipment, Accessible at: AR 735-5, Policies and Procedures for Property Accountability, 09 NOV of Z1000hrs

19 References GSA/HNC UH Barracks Furniture Specification Located on under products, furniture, for customers and /or for vendors Engineering on Line( EKO) Army Barracks Furnishing Order Form UPH Furnishings Item Description (FID) Template Includes fill-in areas to walk a user through all required information necessary to procure a barracks furnishings Common Table of Allowances (CTA ) Field Garrison and Equipment 19 of Z1000hrs

20 References Title 10 U.S. C. 2775, Liability of Members Assigned to Military Housing, 3 Jan 07 DOD Housing Management Manual, 28 Oct 10 AR 420-1, Army Facilities Management, Chapter 3, Section IX, Furnishings, 24 Aug 12 Federal Acquisition Regulation, Part 46, Quality Assurance, 15 Jun 16 CTA , Field and Garrison Furnishings and Equipment, Accessible at: AR 735-5, Policies and Procedures for Property Accountability, 09 NOV of Z1000hrs

21 References Title 10 U.S. C. 2775, Liability of Members Assigned to Military Housing, 3 Jan 07 DOD Housing Management Manual, 28 Oct 10 AR 420-1, Army Facilities Management, Chapter 3, Section IX, Furnishings, 24 Aug 12 Federal Acquisition Regulation, Part 46, Quality Assurance, 15 Jun 16 CTA , Field and Garrison Furnishings and Equipment, Accessible at: AR 735-5, Policies and Procedures for Property Accountability, 09 NOV of Z1000hrs

22 Point of Contact Headquarters Installation Management Command G4 Housing Division Ms. Kaye Pazell, (210) , Mr. Luis Miranda, (210) , Office of the Assistant Chief of Staff for Installation Management Housing Division Ms. Gaby Shelley, (571) , 22 of Z1000hrs

23 Questions 23 of Z1000hrs