Georgia FOG Alliance Awards Program Inspection Form

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1 Georgia FOG Alliance Awards Program Inspection Form A. Administration 1 Is there a copy of the Sewer Use Ordinance available? ( Written 2, Web 3, Downloadable 4 ) 2 Does the program have a written FOG management policy included in the Sewer Use Ordinance? ( Written 2, Web 3, Downloadable 4 ) 3 How would you qualify the FOG Management Policy? Has the program been approved by the city/county attorney or other entity? Does the program have an organizational chart? Does program have defined job descriptions? Does program have written SOP's for each program function? How would you rate these SOP's? Does the program have a specific procedure in place to identify specific targets and control? 10 Does the program work with other inter departments and at what level would this be rated at? 11 Does the program address interjurisditional agreements with other FOG programs in connecting counties? 12 Is there sufficient staff to facility ratio? Do employees receive regularly scheduled training? Are there specific procedures and training for new employees? Are records of this documented training available for review? Does the program have an established local limit for oil and grease? Page 1 of 10

2 B. Engineering FSE 1 Does the program have minimal requirements for separators such as size, strength rating, load bearing? 2 Does the program have design details for their separator requirements? Is the program available on the website for customers and developers? Does the program have an approval process? How would you rate this approval process? Are there records of these approvals available for review? Does the FOG program have a separator sizing procedure? How would you rate these sizing procedures? Does the sizing criteria consider the potential FOG loading based on the type of facility? Has the program separator sizing criteria and procedures been reviewed and approved by the water authority and/or city/county building code department? 11 Does the program coordinate and have meetings with the local health department as well as code enforcement? 12 Does program have a written upgrade program for older and undersized separators? Does the program have minimal FOG control equipment installation requirements? Is there a written policy to require complete and total pumping of the separator? Page 2 of 10

3 C. Engineering OWS 1 Does the program have minimal requirements for separators such as size, strength rating, load bearing? 2 Does the program have design details for their separator requirements? Is the program available on the website for customers and developers? Does the program have a plan review and approval process? How would you rate this approval process? Are there records of these approvals available for review? Does the program have procedures for proper sizing of separators? Does this sizing program address retention rates at the peak 8 hour flow rate? How would you rate these sizing procedures? Does the sizing criteria consider the potential FOG loading based on the type of facility? Has the program separator sizing criteria and procedures been reviewed and approved by the water authority and/or city/county building code department? 12 Does the program work with the local city/county code enforcement and/or building department? 13 Does program have a written upgrade program for older and undersized separators? Does the program have minimal FOG control equipment installation requirements? Is there a policy in place for proper sizing and design of oil/water separators and/or sand/grit interceptors for car wash and automotive maintenance facilities? 16 Does the program encourage or require car wash facilities to install a reclaim system for water conservation purposes? 17 Does the program have a SIC list for all OWS facilities? Is there a written policy to require complete and total pumping of the separator? Page 3 of 10

4 D. Inspections FSE 1 Does the program have an inspection checklist? Is there a copy available and was it reviewed? Are inspector(s) required to wear identification at all times? Is it the policy of the inspector to leave a copy of this inspection checklist left with the FSE after the inspection? 5 Are information packets that include education materials available for all FSEs? Do inspectors have routing procedures and how would you rate its effectiveness? Does the program have a grease separator loading rule? Do inspectors use a device to measure the solids in the separator? Is the inspector(s) equipment in good working condition? Is it the programs policy to always check and verify the most recent manifest? Do the inspectors always look for signs of spills and illegal dumping? Does the inspector(s) evaluate the loading on the separators by the procedures of the facility during the inspection? 13 Does the inspector(s) look for areas that might allow stormwater into the system? Does the inspector(s) check the downstream manhole for evidence of short circuiting? Page 4 of 10

5 E. Inspections OWS 1 Does the program have an inspection checklist? Is there a copy available and was it reviewed? Are inspector(s) required to wear identification at all times? Is it the policy of the inspector to leave a copy of this inspection checklist left with the car wash or auto repair shop after the inspection? 5 Are information packets that include education materials available for all OWS facilities? Do inspectors inspect these facilities at a minimum annually? Does the program have an oil/water separator loading rule? Do inspectors use a device to measure the solids in the separator? Is the inspector(s) equipment in good working condition? Is it the programs policy to always check and verify the most recent manifest? Does the program encourage a recyclable oil, hydraulic fluid, antifreeze program for auto repair and truckline facilities? 12 Do the inspectors always look for signs of drainage or runoff into storm drains? Does the inspector(s) evaluate the loading on the separators by the procedures of the facility during the inspection? Page 5 of 10

6 F. Waste Management Plan/ Pollution Prevention Plan 1Is there a policy in place to limit garbage grinders at FOG producing facilities? Does the FOG program encourage a recyclable yellow grease program? Are flow controls required on interceptors that require a flow control? Does the program encourage low flow nozzles and sink strainers? Does the program prohibit the use of chemical treatments and additives? Does the program prohibit the use of emulsifiers and certain types of enzymes? Does the program require dry wiping of pans, trays and parts tubs in FSEs, auto repair shop and truckline facilities? 8 Does the program regulate high phosphorus soaps and cleaners from truck wash facilities? 9Is there a written maintenance policy for FOG producing facilities in the ordinance? Is there a minimum standards for pumping frequency written in the ordinance? Page 6 of 10

7 G. Tracking 1 Does the program have a database for tracking FOG producing facilities? How would you rate the effectiveness of the database? Does the program have a way of tracking inspections? How would you rate this tracking ability? Does the program track manifests? Is cleaning frequency of the separators tracked? Does the program track facilities that recycle yellow grease and where it is disposed? 8 Does the program encourage and/or track facilities that use low flow nozzles? Does the program track car washes that use recycled or reclaimed water? Does the program track FOG certification numbers of pumpers that haul in their county or city? 11 Does the program check to make sure the disposal facility is permitted to receive this waste? Page 7 of 10

8 H. Enforcement 1 Does the program have an Enforcement Response Plan? Has this plan been approved? Does the program have written compliance requirements for FOG facilities? Are compliance records kept and available for review? Does the ordinance have a written appeals process for these facilities? Does the program offer BMP's in lieu of increased frequency and enforcement remedies Does the program work with Code Enforcement and Environmental Health agencies? Does the program have annual meetings with these agencies to cover any changes in policy? I. Laboratory and Sampling 1 Does the program include sampling of FOG producing facilities for oil and grease? Does the program include sampling of FOG producing facilities for ph? Are records kept of any solids test or sampling of any facility? If so, do these records identify date, time, sampling location and sampling personnel? Are proper testing or sampling procedures followed? Page 8 of 10

9 J. CMOM 1 Does the program have a written CMOM program? How would you rate this program? Does the program have written spill reporting procedures? How would you rate this program? Is there an effective collection system/fog department relationship? K. Education 1 Does the program have a public outreach program? How would you rate this program? Does the program offer public education on its website? Does the education program teach students at schools and community centers? Do employees pass out flyers to residences, apartments and FSE's? Are any FOG personnel state certified? Does the program offer a public amnesty day for the proper disposal of harmful wastes? Page 9 of 10

10 L. Safety 1 Does the program have a written safety policy? Does each vehicle have safety equipment such as a first aid kit, fire extinguisher, etc.? Does each employee have proper PPE? Does each employee have documented safety training? Is there an accident/incident tracking and review program? Is there a safety incentive program in place? Does the program have a written health and safety hygiene program? Are employees trained annually in confined space entry and is it documented? Page 10 of 10

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