WEST FLORIDA LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) AGENDA PACKET

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1 WEST FLORIDA LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) AGENDA PACKET Richard Delp, Chairman Anthony Smith, Vice Chairman DATE: Oct. 19, 2016 LOCATION: Okaloosa County Emergency Operations Center, 90 College Blvd., Niceville FL 9:00 a.m. Training Subcommittee Meeting...1 9:30 a.m. Exercise Design Subcommittee Meeting :00 a.m. LEPC General Meeting...3

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3 WEST FLORIDA LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) TRAINING SUBCOMMITTEE Richard Delp, Chairman Anthony Smith, Vice Chairman Ken Coulter, Training Subcommittee Chairman MEETING AGENDA October 19, 2016, 9:00 a.m. LOCATION: Okaloosa County Emergency Operations Center, 90 College Blvd., Niceville FL 1. Welcome and Introductions 2. Discussion Items a) Training Priorities FY b) Training Courses FY New Business and Public Comments 4. Adjourn

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5 WEST FLORIDA LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) EXERCISE DESIGN SUBCOMMITTEE Richard Delp, Chairman Anthony Smith, Vice Chairman Tim Howard, Training Subcommittee Chairman MEETING AGENDA October 19, 2016, 9:30 a.m. LOCATION: Okaloosa County Emergency Operations Center, 90 College Blvd., Niceville FL 1. Welcome and Introductions 2. LEPC Biennial Exercise a) Purpose: To test the LEPC Comprehensive Emergency Management Plan b) Scope: Type and duration of exercise c) Venue: Possible location(s) d) Participants: Required attendees/possible attendees e) Proposed Timeline: Future conference dates/exercise date(s) 3. New Business and Public Comments 4. Adjourn

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7 WEST FLORIDA LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) Richard Delp, Chairman Anthony Smith, Vice Chairman MEETING AGENDA Oct. 19, 2016, 10:00 a.m. LOCATION: Okaloosa County Emergency Operations Center, 90 College Blvd., Niceville FL 1. Welcome and Introductions of Attendees Mr. Richard Delp, Chairman 2. Approval of July 20, 2016, Meeting Minutes, Enclosure A 3. Report of the Statewide Training Task Force (TTF), LEPC Chairperson s and Staff, and the State Emergency Response Commission (SERC) Meetings of October 13 & 14, LEPC Subcommittee Reports a) Education and Public Awareness b) Exercise Design c) Transportation & Planning i. Presentation: Commodity Flow Study 2016 d) Training 5. Membership a) Applications received Shayne Stewart as alternate for Katie McDeavitt 6. New Business 7. Public Comments and Next Meeting 8. Adjourn

8 GENERAL Meeting Information The District 1 LEPC serves Bay, Washington, Holmes, Walton, Okaloosa, Santa Rosa and Escambia Counties. It is the mission of the LEPC to assist the State of Florida in locally implementing the Emergency Planning and Community Right-To-Know Act (EPCRA). If you have any questions, please contact Ms. Kathy Ahlen at: (850) or (800) , ext Or by kathy.ahlen@wfrpc.org. You can be placed on the distribution list by contacting us. Please notify staff 48 hours in advance if special accommodations are needed with regard to the Americans with Disabilities Act. Following guidance from the Committee in supporting a conservation effort, copies of the agenda, are available at our Website: Members and the public are strongly encouraged to pre-print the agenda for their reference at the meeting.

9 West Florida LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) DRAFT MEETING MINUTES Richard Delp, Chairman Anthony Smith, Vice Chairman Wednesday, July 20, 2016, 10:00 a.m. Location: Ascend Performance Materials, 3000 Old Chemstrand Road, Pensacola, Florida Members present: Primary Member Present Alternate Occupational Category Abel Lynne Emergency Management Bingle Jeff X Fehl K. C. Facility Owner/Operators Bradley Paul Facility Owner/Operators Burgess Kimberly Griffis Jack Facility Owner/Operators Busick Sid X Powell Brooke Emergency Management Delp Richard X Elected Official Dilmore Larry X Sawyer John Facility Owner/Operator Ford Al Free Donna Emergency Management Gilmore Elton X Dosh John Emergency Management Hahn Daniel Baker Brad Emergency Management Hart David Emergency Management Howard Nicholas Local Environment Howard Tim X Firefighting Imhoff Seth Firefighting King Jason Law Enforcement Lord William Funchess Scott Firefighting Mayo Wendy Fulford Connie Emergency Management McDaniel Randy X Wolfe Ken Emergency Management McDeavitt Katie Emergency Management McNutt Bruce X X Sumner Mark Local Environment Merrifield Tonya Transportation Lloyd Tom Emergency Management Norwood Tracie X X Hall Heather Facility Owner/Operator Park Steve X King Jason Law Enforcement Robinson Peter X McDonald Nicole Emergency Management Smith Anthony X X Coulter Ken Firefighting Thayer Debbie X Law Enforcement Wall Mary Beth X X Granberg Kevin Interested Citizen

10 West Florida LEPC DRAFT Meeting Minutes 2 Page Visitors present: Barton, Brock Chandler, Jack Cotton, Terry Dunn, David Nowling, Chad Richardson, Joel Whibbs, Earl Joey USCG Okaloosa County Special Ops Exxon Mobil Chemical USCG FDEP Escambia Fire Rescue FDEP Staff present: Ahlen, Kathy Weber, Amanda 1. Welcome and Introduction of Attendees Chairman Delp called the meeting to order and led the pledge. 2. Approval of April 20, 2016 Meeting Minutes A motion was made by Mr. Dilmore to approve the minutes and seconded by Mr. Coulter. Motion to: Approve the April 20, 2016 meeting minutes Vote: Approved Unanimously 3. Report of the Statewide Training Task Force (TTF), LEPC Chairperson s and Staff, and the State Emergency Response Commission (SERC) Meetings of July 14-15, 2016 Lt. Smith provided the TTF report. He stated that the standard field operations guide (FOG) is finalized and has been sent forward for final approval. A list of possible training props for the hazmat teams has been finalized. Operation Integration, an exercise based on offshore incidents, will take place on August 31 st and September 1 st in Palm Beach County. There will be land-based typical hazmat responses and search and rescue responses. September 1 st will be the search and rescue component with scenarios. Ten representatives from TTF will attend the exercise. Lt. Smith further discussed a need for more Liquefied Natural Gas (LNG) training. Locomotives are changing to hybrids and cruise ships are converting to LNG versus diesel fuel. Chairman Delp provided the LEPC Chairman s committee report. He stated that the Hazard analysis working group is making suggestions for upcoming changes in the Tier II forms. Chairman Delp discussed that the Hybrid 160 Hazmat Technician course is gaining momentum from the state. Scott Chapel and Matt Marshall started assessment teams to assess hazmat teams but they have become overburdened. The LEPC can help with the assessments. The state will send forms. Chairman Delp also stated that we can perhaps reach out to other Fire Departments in our region as well as our military partners. Site visits only take about half of a day. Chairman Delp stated that the next SERC meeting will possibly be October 6 th and 7 th or the 13 th and 14 th in Sandestin.

11 West Florida LEPC DRAFT Meeting Minutes 3 Page The Hazardous Materials Incident Report was included in the agenda. It included a graph of statewide incidences from January 1, 2002 through May 31, LEPC Subcommittee Reports a. Nominations i. LEPC Chair and Vice Chair Mr. Bingle discussed that the Nominations Subcommittee elected to nominate status quo; Chairman Richard Delp to remain as the chairman and Lt. Anthony Smith to remain as Vice Chairman. A motion was made by the subcommittee to approve the nominations for chairman and vice chairman and seconded by Mr. Coulter. Motion to: Elect Chairman Delp to continue to serve as the LEPC chairman and Lt. Anthony Smith to continue to serve as the LEPC Vice Chairman. Vote: Approved Unanimously ii. SERC Thomas Yatabe Award Mr. Bingle discussed that the Nominations Subcommittee would like to nominate Capt. Steve Park for the Thomas Yatabe Award. A motion was made by the subcommittee to approve the nomination of Capt. Steve Park for the Thomas Yatabe Award and seconded by Mr. Dosh. Motion to: Nominate Capt. Steve Park for the Thomas Yatabe Award Vote: Approved Unanimously Mr. Bingle discussed that the Nominations Subcommittee would like to recommend Mr. Ken Coulter for the SERC Certificate of Appreciation. A motion was made by the subcommittee to approve the recommendation for Mr. Ken Coulter for the SERC Certificate of Appreciation and seconded by Mr. Dilmore. Motion to: Recommend Mr. Ken Coulter for the SERC Certificate of Appreciation Vote: Approved Unanimously b. Education and Public Awareness Ms. Ahlen spoke on behalf of Ms. Powell. The Education Subcommittee met on July 19, 2016, through telephone conference. The subcommittee recommends that the social media campaign to celebrate the 30 year anniversary of the Emergency Planning Community Right to Know Act (EPCRA). This campaign be pushed out during the district s Hazmat Awareness Week, recommended to be held during the week of September 19 th. Ms. Powell discussed going out to every county to ask for resolutions to recognize the 30 years of EPCRA. The subcommittee would like to invite hazmat teams to help receive the resolutions. For that week, a tentative daily schedule was put out for activities, education, and training. Day five includes highlighting the hazmat teams training and what they do.

12 West Florida LEPC DRAFT Meeting Minutes 4 Page A motion was made by the subcommittee to approve the schedule for Hazmat Awareness week and seconded by Mr. Dosh. Motion to: Approve schedule for Hazmat Awareness week to include the hazmat teams training and what they do. Vote: Approved Unanimously c. Exercise Design Chairman Delp was pleased to announce that Captain Howard is stepping up to help as the Exercise Design Subcommittee chairman and will chair the next LEPC exercise, tentatively scheduled in Bay County. d. Transportation and Planning Captain Parks discussed the current project: a Commodity Flow Study. The project is almost completed. A workshop has been scheduled for August 8 th to review the draft report. e. Training Mr. Coulter stated that the subcommittee discussed having a workshop for modifying and revising agendas for training. Mr. Coulter stated that the West Florida LEPC training trailer and props are outside for everyone to see. Mr. Coulter further discussed what can be brought to different sites for training using the trailer and that he can put out a list of trainings offered through the LEPC. There are three hazmat teams that have been cross training with each other and it has provided great opportunities and positive feedback. 5. West Florida LEPC Training Trailer Presentation Mr. Coulter and Capt. Chandler provided a tour of the West Florida LEPC hazmat training trailer and props. 6. Membership a. Applications received Chairman Delp asked for a motion for Ms. Connie Welch to become an alternate member for Ms. Lynne Abel. A motion was made by Mr. Dosh and seconded by Lt. Smith. Motion to: Approve Ms. Connie Welch to become an alternate member for Ms. Lynne Abel Vote: Approved Unanimously b. Subcommittee member assignments Chairman Delp discussed subcommittee member assignments and alternate members filling in for primary members. Chairman Delp further stated that a list will be sent out indicating the members and chairs for each subcommittee.

13 West Florida LEPC DRAFT Meeting Minutes 5 Page 7. New Business The Chemical Safety Board is looking at LEPCs becoming more involved in fixed facility training. Funding for safety plans may become available, but there is nothing in concrete as of yet. Mr. Dunn stated that there are Area Committee Meetings scheduled for October 18 th in Franklin County and October 19 th with the location to be determined. For more information contact Mr. Barton with the US Coast Guard. 8. Public Comments and Next Meeting There were no public comments. The next LEPC meeting is scheduled for October 19, 2016 at a location to be determined. 9. Adjourn Without further business the meeting was adjourned at 11:15 a.m. Approved: Richard Delp, Chairman Date:

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