Subject: Monthly Report - August 2011

Transcription

1 Report To: From: Ward Committee Community Services Department Date: 21 July File reference & attachments: Meeting date 16 August Subject: Monthly Report August Recommendation: THAT the report be received, and THAT the letters from the Historical Maritime Park Inc. Toughlove NZ, Little Theatre, Positive Inc., and Lions Club be received, and THAT consideration be given to the requests from the Historical Maritime Park Inc., Toughlove NZ., Little Theatre, Positive Inc., and Lions Club, and THAT consideration is given to the request to operate a commercial concession on reserve (Ohinemuri Park). COMMUNITY DEVELOPMENT REQUESTS FOR FINANCIAL ASSISTANCE [CDV30100] The Ward Committee has been allocated $9,392 for discretionary grants for the /12 financial year. There are five requests for assistance this month. The Historical Maritime Park Inc. [766779] The chairman for the society writes requesting financial assistance from the Ward towards the cost of signage for the Maritime Museum and Park. The site currently has no signage and a site for the sign is yet to be confirmed. A quote for the supply of a sign is attached. 1 FRED_n765178_v1_Community_Services_report_to Ward_Committee August_.doc

2 Toughlove NZ Hauraki Branch. [767658] The area representative for the organisation writes advising that they have established a group in as part of the Hauraki branch of Toughlove Tauranga / Coastal Bay of Plenty Inc. The writer seeks financial assistance towards the cost of training, venue costs, stationery and travel expenses expected to amount to $2,000. Little Theatre [780279] The President for the organisation writes advising that the theatre is mounting a full length production of the comedy The Odd Couple by Neil Simon the female version this September. Seven performances are scheduled, including a gala evening and a ladies night and are expected to be extremely entertaining. The production will be costly especially play copyright and the organisations plan to establish contact with a wider audience. The organisation proposes to obtain business support for advertising newspaper, newsletters, posters, radio and a banner outside the theatre. The writer seeks financial assistance towards the cost of advertising and asks that Council grant $600 towards that cost. Positive Inc. [780745] The Town Promoter writes advising that the society has not committed to any major promotion of the Rugby World Cup (RWC) choosing to accommodate a travelling exhibition of NZ rugby memorabilia called Oranges at Half Time. However, the writer suggests that we show our support for the tournament by lining the main street with bunting flags of all the different countries that will be participating. The writer also suggests that a set of the larger flags of each country be displayed on the Post Office balcony for the duration of the tournament alongside a banner welcoming (international) visitors to. Another idea to promote the tournament is to release helium balloons before each big game from a school or prominent place in town. The writer requests financial assistance for the following: Large flags of each country $ Bunting flags (100) $ Banner and wording $ Balloons (400) $ Helium (for the balloons) $ TOTAL $3, Lions Club [782036] The secretary for the club advises that for the past 19 years the club has provided an annual fireworks display at the domain. The club charges a small gate charge with the objective of the evening being to provide good inexpensive family entertainment. The club has 40 volunteer that donate their time and hours to make this a successful event. The writer seeks a grant of $1, to assist with the cost of presenting the fireworks display. 2 FRED_n765178_v1_Community_Services_report_to Ward_Committee August_.doc

3 COMMUNITY FACILITIES PAEROA WAR MEMORIAL HALL (365282) A comparison of hours of use per month over a period of four years 300 War Memorial Hall Hours of Use Hours used per month JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Month CAPITAL PROJECTS SUMMARY. PROJECT FROM /12 WORK INTENDED $ ALLOCATED $ EXPENDED PROPOSED CONSTRUCTION DATE PROPOSED COMPLETION DATE STATUS OF PROJECT Replace and Railway upgrade Feb Reserve playground 43,000 Centennial Park Furniture 6,000 7,000 Repaint pool Sept Sept Pool Cemetery War Memorial Hall Repaint building 11,000 Sept Oct 1/3 share in pool Sept Sept toy 3,000 SH2 boundary Nov Dec fence upgrade; 5,000 Entrance widening and 37,000 July July Completed internal road repairs Stage lighting, crockery/cutlery, Nov Crockery/cutlery carpet small hall 21,000 purchased and blinds in both halls 3 FRED_n765178_v1_Community_Services_report_to Ward_Committee August_.doc

4 Domain Criterion Bridge Karangahake Reserve Drainage 40,000 Repaint grandstand 12,000 Paint rotunda 15,000 Fencing 39,000 Install seating 4,000 Replace public information interpretation panels Feb Feb 10,000 Oct April Oct Nov Nov Dec Nov Karangahake Toilets Wharf St Jetty Ohinemuri Park Replace partitions and paint. 20,000 $, July Evaluation 10,000 Interpretation panels 6,000 Feb Town Lighting Sculpture & Cenotaph 8,000 Feb Picnic table at Dell Reserve 2 x New Installation 6,000 Sept Installation of standard signage at reserves Installation 4,000 May July April Oct June Painting Completed PARKS AND RESERVES Permission to operate a small business in Ohinemuri Park (780127) Attached is a letter (Appendix C) requesting permission to establish a small business in Ohinemuri Park within close proximity to the L&P bottle. The writer also seeks assistance with consents and a Hawker s licence. Hauraki Districts Reserve Management Plan is clear with regard to concessions on reserves. Section of the plan states: That temporary or permanent private commercial use of a public reserve will generally not be permitted. But from time to time Council may determine that a commercial activity is complementary to the purpose of a particular reserve and will assist in the public use and enjoyment of the reserve. Any application to operate a commercial concession on a reserve needs to be made to the Manager of Parks & Reserves, and that will satisfy a number of criteria specific to: Description of the proposal and the proposed location. 4 FRED_n765178_v1_Community_Services_report_to Ward_Committee August_.doc

5 A description of the potential effects of the activity and the methods to be employed to avoid, remedy or mitigate adverse effects on reserve users and or neighbours. Hours of operation over the year. The ability to successfully operate the concession. The applicant will also need to comply with: RMA, Building, Health and Safety in Employment Acts, and other relevant Acts specific to the activity. Council will impose a levy for the commercial use of the reserve, and will require a bond for any commercial activities for which concessions are granted. Previous applications for operating a concession within the Ohinemuri Reserve have been declined by the Ward. CEMETERY STATISTICS Casket and Ash burials per month, including available plots These are the final figures from the last financial year (2010/11). Staff have noticed a significant trend towards Ashes Internments. Should this trend continue, an appraisal of the Ward s Ashes Garden s capacity will require review. Casket Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total / Ashes Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Caskets Jul 2010Aug 2010Sep 2010 Oct 2010Nov 2010Dec 2010 Jan Feb Mar Apr May Jun Total Purchased Total Available Ashes Jul 2010Aug 2010Sep 2010 Oct 2010Nov 2010Dec 2010 Jan Feb Mar Apr May Jun Total Purchased Available John McIver Robyn Kirby Steve Clark Community Development Officer Facilities Manager Parks & Reserves Manager 5 FRED_n765178_v1_Community_Services_report_to Ward_Committee August_.doc