International Military Fencing Competition. Schaarsbergen / The Netherlands CISM. Friendship through Sport

Transcription

1 - Netherlands Delegation - INVITATION FILE May 17 th 18 th, 2017 Schaarsbergen / CISM Friendship through Sport

2 Delegation to CISM BIMS, building K2 / 4.A066 P.O. Box AA Utrecht To: See Distribution List Subject: 2017 Date: May 17 th - 18 th, 2017 Dear Chief of Delegation, Armed Forces have been entrusted by the International Military Sports Council (IMSC) with the organization of a. On behalf of Armed Forces I have the honor to invite a mission representing your country to participate in this event. Utrecht, November 24 th, 2016 Ard Vermeulen Lieutenant-colonel Chief of the Netherlands Delegation to CISM ENCLOSED: - Annex 1 - Preliminary Agreement - Annex 2 - Final Entry - Annex 3 - Composition of Delegation - Annex 4a/b - Maps - Annex 5 - Commitment by the Chief of Delegation Page 2 of 11

3 1. Distribution list CISM governing bodies The concerned Continental Vice-President CISM Secretary General The Chief of Liaison Office Europe President and Members of CISM Sport Committee To the Chiefs of Delegations of; Albania, Rep. Denmark, Kingdom Latvia Serbia Armenia Estonia, Rep. Lithuania, Rep. Slovakia, Rep. Austria, Rep. Finland, Rep. Luxembourg, G.D. Slovenia, Rep. Azerbaijan Former Yugoslav Rep. Of Macedonia Malta Spain, Kingdom Belarus France, Rep. Monaco, Kingdom Sweden, Kingdom Belgium, Kingdom Georgia, Rep. Montenegro Switzerland, Confed. Bosnia Germany, F.R. Norway, Kingdom Turkey, Rep. Herzegovina Bulgaria, Rep. Greece, Rep. Poland, Rep. Ukraine Canada Hungary, Rep. Portugal, Rep. Bahrain Croatia, Rep. Ireland, Rep. Romania Colombia Cyprus, Rep Italy, Rep. Russia, Fed Venezuela Czech Rep. Kuwait, state 2. General program of the Championship DATE ACTIVITY th - Arrival of participants, Preliminary meeting Tuesday May 16 th - Opening Wednesday May 17 - Competition th - Competition Thursday May 18 - Price giving ceremony, closing diner Friday May 19 th - Departure of all missions 3. Composition of the mission Team Captain 1 Coach Male 1 Coach Female 1 Competitors Male 3 Competitors Female 3 Total max 9 Please, be aware only 12 male teams and 8 female teams (including ) can participate in this championship. The first countries to register will be our guest!! According to the CISM Regulations (see CISM Police Manual, art. 3.19) only military personnel in active duty may participate in the competition. Page 3 of 11

4 Such personnel must be in possession of a valid military ID card. 4. Access to the location of the competition The location of the competition will be at the Oranje Barracks in Schaarsbergen (close to Arnhem). Travelling expenses, to and from the host country, will be the responsibility of the participating country. Host nation will ensure transportation from the airport to the place of stay in the host country. Transport will also be available during and at the end of the competition. - By civil aircraft: Amsterdam Airport Schiphol Schaarsbergen - By military aircraft: Airbase Eindhoven - Schaarsbergen 102 km 92 km - By bus/car: see enclosed road map (Annexes 4a and 4b) Address, barracks; Oranje Barracks Clemence van Maasdijklaan 5, Postbus 9208, 6800 HK Arnhem 5. Conditions of stay 5.1. Board and lodging During their stay in the missions will be guests of Armed Forces from 16 th 19 th May 2017 Board and lodging, in the barracks, will be provided by the organizer and is free of charge. Special requirements (telephone, laundry, etc.) and additional drinks will not be provided by the organizing committee. Besides members of the mission, additional visitors will not be accepted without official written permission of the organization. The costs for board and lodging are for their own expenses. There is no way to provide official accommodation prior to and after this specified period of time. Any costs, made before the invitation date of arrival and/or after the date of departure, must be covered by the participants. If desired, the organisation will assist in making hotel reservations in the vicinity of Arnhem or Amsterdam Airport 5.2. Medical support will take care of medical support (first aid) on site. Further costs incurred for medical support are to be born by the participants. Participants health insurance must be valid in and a copy must be handed over if applicable. 6. Regulations of the championship The competition will be governed by the CISM Regulations (Edition 2012)*, fencing rules and equipment according to F.I.E. regulations. Additional regulations for this tournament will be shown and explained at the Preliminary meeting on Tuesday evening the 16 th of May. 7. Uniforms A service uniform is required for the price giving ceremony and closing banquet. 8. Customs and visa procedures For information regarding passport, visas and weapons for entry into, please contact The Netherlands embassy in your country or the respective embassy serving your country in. Make sure, that, if necessary, you apply for your visa in time! Page 4 of 11

5 9. Weather conditions The temperature in May in is between 10 C 17 C. Average temperature is about 13 C. The probability for rain is at 50%. 10. Food and beverage The use of bottled water is not necessary. Tap water is save to drink. Menus are widely varied. Diets and religion-related requirements will be taken care upon check-in. 11. Registration forms deadlines - Preliminary Agreement, Annex 1, February the 15 th, Final Entry, Annex 2a/b, April the 15 th, 2017 A valid and operated phone number, fax number and address are required on the final entry form in case the organizing committee needs to contact you. 12. Correspondence All official concerning the competition should be sent to: Delegation to CISM BIMS, building K2 / 4.A066 P.O. Box AA Utrecht Tel: cismnl@mindef.nl And Chairman Technical Committee KMSV A.W.M. van der Grinten Multatulistraat EJ Breda , mobile: : awmvdgrinten@casema.nl vztc@kmsv.nl 13. Currency The currency in the Netherlands is the Euro. Currency exchange is available at the airport and local banks. It is also possible to withdraw cash from an automated cash point (ATM) 14. Internet All official news concerning the competition can be obtained from the internet: or or Page 5 of 11

6 ANNEX 1 Preliminary Agreement To be returned before February the 15 th, 2017 NATION To: A.W.M. van der Grinten Chairman Technical Committee KMSV Multatulistraat EJ Breda awmvdgrinten@casema.nl YES NO PARTICIPATION NUMBER OF COMPETITORS Male Female TOTAL NUMBER OF MISSION MEMBERS POC: PHONENUMBER OF POC: ADDRESS OF POC: DATE: SIGNATURE: (Rank, name) Page 6 of 11

7 ANNEX 2 Final Entry To be returned before April the 15 th, 2017 NATION To: A.W.M. van der Grinten Chairman Technical Committee KMSV Multatulistraat EJ Breda awmvdgrinten@casema.nl Means of transport Date of arrival Time of arrival Place of arrival Flight number of arrival Date of departure Time of departure Flight number of departure DATE: SIGNATURE: (Rank, name) Page 7 of 11

8 ANNEX 3 Composition of the delegation* To be returned before April the 15 th, 2017 NATION Designation Rank First Name Surname Chief of mission Team Captain / Referee Coach Competitors * Male: 1 2 Female: Special requirements for food:. * According to point 3. DATE: SIGNATURE: (Rank, name) Page 8 of 11

9 ANNEX 4a THE GEOGRAPHICAL POSITION OF THE ORANJE BARRACKS SCHAARSBERGEN Leeuwarden Den Helder NORTH SEA Amsterdam Utrecht Rotterdam Schaarsbergen Breda Eindhoven GERMANY BELGIUM Page 9 of 11

10 International Military Sports Council May 17th 18th 2017 ANNEX 4b Direction A12 /A50 Apeldoorn Map of the Oranje Barracks in Schaarsbergen N 311 Oranje Barracks Restaurant Fencinghall Groot Heidekamp Accommodation participants and organization of the fencing competition: The buildings on Klein Heidekamp 29, 26, 24, 22, 19, 17, 15, 13, 07, The buildings on Groot Heidekamp 14, 20, 65, 67, 68, 69, 71, 72 en 73 Building K: Restaurant, Oranjebar and conference room (daytime) Building N: Bar Grand Café (evening) Building S: Executive office KMSV (first floor) Building 47: Fencing Hall ATTENTION: MAXIMUM SPEED ON THE COMPOUND IS 30 KM P/H Page 10 of 11 Klein Heidekamp

11 ANNEX 5 Commitment by the Chief of Delegation I have noted the obligations stated below: 1. Delegations arriving at a competition without having submitted a final entry may be excluded if their unexpected arrival causes serious problems for the host nation. 2. Delegations unable to report in military uniform for the competition opening ceremony will not be authorised to participate. This decision will be issued by the Official CISM Representative. 3. In accordance with CISM statutes and traditions, all acts of a political or religious nature at CISM events -in particular distribution of tracts, photos, brochures, periodicals and so on- are strictly prohibited and will be severely sanctioned by exclusion of the delegation concerned. 4. Chiefs of Delegation are reminded that athletes and other team members are required to observe CISM regulations and procedures. Cases of undisciplined or unsportsmanlike conduct will be reported to the authorities responsible for the organisation of the competition and may lead to disqualification of the individuals or teams involved. 5. At the European Meeting in Side, Turkey, the Board of Directors took the following decision: In strict compliance with applicable CISM Regulations (CISM Policy Manual, Ch. III, art. 3.19), I, the undersigned Chief of Delegation, hereby officially confirm that all athletes representing my nation are on active duty in my nation's Armed Forces. 6. I understand that sanctions may be imposed against my nation, my delegation, my team, individual athletes, or me for violation of this provision (CISM Policy Manual Ch. I, art. 1.11). NATION DATE: SIGNATURE: (Rank, name) Page 11 of 11