CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: July 10, 2013 Moved to: August 28, 2013

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1 CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: July 10, 2013 Moved to: August 28, 2013 TO: VIA: FROM: Mayor and City Council Gus Vina, City Manager Michael Daigle, Interim Fire Chief Robert Haley, Sheriff Captain Darrin Ward, Fire Battalion Chief SUBJECT: Oral Presentation Reviewing Protocols and Coordination of First Responders in Emergencies within the City of Encinitas and Review of the Emergency Plan for the Encinitas Union School District. BACKGROUND: At the December 19, 2012 City Council meeting, staff was directed to report to the City Council with a presentation reviewing protocols for responding to emergency incidents and include emergency procedures used in schools. Tonight s presentation will include a general overview of protocols and coordination used by Fire Department and Law Enforcement personnel in emergency responses. In addition, the Encinitas Union School District will review emergency procedures used by staff and students. ANALYSIS: The City of Encinitas has an Emergency Operations Plan (EOP) and follows an emergency management process which is consistent with the requirements of the Standardized Emergency Management System (SEMS) mandated in Government Code Section The City s EOP is a multi-hazard, functional plan for managing disasters and incidents. It is flexible and adaptable to varied emergencies. This plan incorporates the elements of the Incident Command System, Multiple Agency Coordination System, Mutual Aid Program, and County Operational Area concept. The benefits of these elements include the improvement of flow of information and resources; coordination between responding agencies; and the ability to mobilize, deploy, and track resources. All fire department first responders are trained in using the City s EOP and the elements within the plan. Specifically, the Incident Command System (ICS) is followed on scene in larger scale incidents. The City contracts with the San Diego County Sheriff s Department for law enforcement. Their first responders also follow ICS in large scale incidents. ICS includes Unified Command, which is used when incidents involve multiple jurisdictions or agencies. A Unified Command Last printed 8/22/2013 7:40:00 AM 08/28/2013 Item #11A Page 1

2 allows agencies with different functional authorities and responsibilities to work together effectively without affecting individual agency authority, responsibility, or accountability. In the authority structure of a Unified Command, the role of the incident commander can be shared by two or more individuals, each having authority in a different responding agency. The incident commanders share the responsibility of the incident and manage the response from a single Incident Command Post. Jurisdictions in the County follow a Mutual Aid Program. Emergency responders from other agencies will respond to neighboring jurisdictions to provide back-up and support in large scale incidents, both for fire and law enforcement. In a larger scale incident, the City s Emergency Operation Center (EOC) could be activated to aid in the coordination of the City s response. The City s EOC would work with the County of San Diego Office of Emergency Services for Operational Area support. This would include coordinating county wide information, mutual aid resources, and aid in establishing priorities. The Encinitas Union School District also has an Emergency Operation Plan (EOP) for each of their 10 sites. Their EOPs follow SEMS and also entail operating an EOC, when necessary. Each school site conducts various types of emergency drills, which at times involve the Fire Department and Sheriff s Office. In addition, some of the school sites are designated emergency evacuation sites for Red Cross and FEMA use. Throughout the year, Fire and Sheriffs first responders are provided training. Part of their training includes joint drills with multiple disciplines, including mass casualty and active shooter incidents. FISCAL AND STAFF IMPACTS: None. RECOMMENDATION: Informational Report. ATTACHMENTS: Attachment A Presentation Slides Last printed 8/22/2013 7:40:00 AM 08/28/2013 Item #11A Page 2

3 ATTACHMENT A CITY OF ENCINITAS REVIEW OF MULTI-HAZARD EMERGENCY RESPONSE COORDINATION & PROTOCOLS August 28, /28/2013 Item #11A Page 3

4 INTRODUCTIONS San Diego County Sheriff s Office Captain Robert Haley Encinitas Fire Department Battalion Chief Darrin Ward Tom Gallup, Sr. Management Analyst Encinitas Union School District Gerry Devitt, Director of Facilities 2 08/28/2013 Item #11A Page 4

5 OVERVIEW Emergency Management Standardized Emergency Management System (SEMS) Emergency Operations Manual Incident Command System (ICS) / Unified Command Multiple Agency / Discipline Coordination Emergency Operation Center (EOC) First Responders Training / Drills San Diego County Sheriffs Office City of Encinitas Fire Department Encinitas Union School District Staff and site preparedness Training / Drills Public Education Preparedness / Resources 3 08/28/2013 Item #11A Page 5

6 Standardized Emergency Management System (SEMS) Tools for managing disasters Flexible and adaptable to varied emergencies Created to improve coordination, resource sharing and communication 4 08/28/2013 Item #11A Page 6

7 -Department Emergency Operations Manuals -Specific City of Encinitas Emergency Operations Manual 5 08/28/2013 Item #11A Page 7

8 Standardized Operating Guidelines 6 08/28/2013 Item #11A Page 8

9 Incident Command System (ICS) Unified Command Incident Command System (ICS) Command Staff Operations Planning Logistics Finance / Administration Unified Command 2 or more agencies responsible for managing incident 1 incident action plan with goals & objectives Objectives developed collaboratively and predicated by the mission goals 7 08/28/2013 Item #11A Page 9

10 Standardized ICS Diagram Government Mandated Procedures 8 08/28/2013 Item #11A Page 10

11 Multiple Agency / Discipline Coordination Integrated Law Enforcement / Fire Response 9 08/28/2013 Item #11A Page 11

12 UnplannedIncidents Requiring Law Enforcement and Fire Response 10 08/28/2013 Item #11A Page 12

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14 Initial Response to the Scene Managed Chaos 12 08/28/2013 Item #11A Page 14

15 Pre-plannedEvents 13 08/28/2013 Item #11A Page 15

16 -Appropriate Staffing -Staging Area Close to Event (s) -Minimal Impact on Operations 14 08/28/2013 Item #11A Page 16

17 Mission Overlap 15 08/28/2013 Item #11A Page 17

18 City or County-Wide Fires -Evacuations -Traffic Control -Prevent Additional Crimes (Looting) 16 08/28/2013 Item #11A Page 18

19 School Violence 17 08/28/2013 Item #11A Page 19

20 Information for Patrol Responders Available on Patrol Vehicle Computers 18 08/28/2013 Item #11A Page 20

21 Maps and Contact Information CARIFF SCHOOL DISTRICT AFER HOUR - EMERGENCY CONTACTS & PHONE NUMBERS _. -..~~ =i~ø: ADA HARRS 1508 Windsor Road Cardiff-by-the-Sea CA Offce Phone: o", Aøuirr. ~n or C.lL~lodian is jose.agi~cadiffschools.com Brian Kissell, Prcipal CARIFF SCHOOL 1888 Montgomery Avenue Cardiff-by-the-Sea, CA Offce Phone: Jose Aguirre, Senior Custodian i:mall:jose.agulrr~carolrrcnljis.""jii Julie Parker, Principal..== "xc:m~jb. L Stff Parng Lot J 3 4 Ha "1st IR~I,,. Slo K F Kir ~ e..:r Pirounc be+1 6 K~ K 7 Sa I I Pac:iO 1st 8 K 9 E30. K '13 Par'" 2n Pac 14 Pazncki 3l Kíncr Piygoud ~6 Lo Lab v..~ $- I ~7 DL~8 I I ~ I I=I=I~ 24~2nà 20 Fro 2n Lun AZ 1$'63' ~"'-EA"1 A~. ~,.e.'''''t"..j. c~ Cardiff School Cardiff-by-the-Sea 9 08/28/2013 Item #11A Page 21

22 Sheriff Response when Potential Hazardous Material Present 20 08/28/2013 Item #11A Page 22

23 Emergency Operations Center (EOC) Activated by City Manager, Fire Chief, Public Works/Engineering Director, or Duty Chief Officer Centralized location for coordinating City s response to large scale emergencies. Supports field responders 21 08/28/2013 Item #11A Page 23

24 Emergency Operations Center (EOC) Functions in EOC Alert & Warning (Evacuations) Public Information Damage Assessment Resource Management Care & Shelter Information Gathering Policymaking Goal Setting cont d 22 08/28/2013 Item #11A Page 24

25 San Diego County Sheriffs Training -Makes the Difference 23 08/28/2013 Item #11A Page 25

26 Tabletop Simulation Exercises 24 08/28/2013 Item #11A Page 26

27 Schools Businesses Public Venues Active Shooter Training 25 08/28/2013 Item #11A Page 27

28 Scenario Based Training 26 08/28/2013 Item #11A Page 28

29 Encinitas Fire Department Training 10,000 Annual Training Hours for Suppression Staff Each employees is required 20 hours per month Train in Mandated OSHA Topics: Hazardous Materials Confined Space Wildland Refresher Train in Non-Mandated Topics Mass Casualty Incidents Fire Simulations Hose Lays Roof Ventilation cuts Sudden Infant Death Syndrome Blood Born Pathogens Heat Injury Prevention Rapid Intervention Crew Training High / Low Angle Rope Rescue Water Rescue (Code x /Swiftwater) 27 08/28/2013 Item #11A Page 29

30 Encinitas Fire Department Training cont d Additional Training: EOC Drill Active Shooter w/sdso Amtrack / Coaster Drill Terrorism Awareness Class Bomb Recognition Improvised Explosive Devices Live Fire Training Unified Disaster Council Table Top for Gas / Biological Attacks Natural Disaster Drill San Diego County USAR Exercise San Diego County Wildland Preparedness Drill Camp Pendleton Fire School CERT Disaster Drills/Training Sponsored Certification Classes Emergency Vehicle Operations Course (EVOC) 08/28/2013 Item #11A Page 30 28

31 Encinitas Fire Department Training cont d Monthly Multi Agency Drills 12 Drills with Carlsbad, Vista, Solana Beach, Del Mar and Rancho Santa Fe 9 EMS Drills with Solana Beach, Del Mar, and Rancho Santa Fe Fire Department personnel also work with Other Agencies for various drills that require Unified Command. Law Enforcement Agencies Lifeguard Divisions from Cities & State Cities EOC Staff Water Districts 29 08/28/2013 Item #11A Page 31

32 Encinitas Union School District Emergency Operations Plan (EOP) Specific plan for each of the 10 sites. Follows SEMS EOC added in 1995 and an annual drill is conducted Sites are equipped with emergency & medical supplies for shelter in place events. Staff Training ICS, CPR, and first aid training for key staff EOC training and drill participation Fire, Sheriff, and City staff provide district with training in emergency preparedness and disasters /28/2013 Item #11A Page 32

33 Encinitas Union School District cont d Disaster Preparedness Drills Monthly fire drills Practice 3-1 drills quarterly Practice duck, cover & hold; evacuation; and lockdown procedures. EOC drills annually Participation of Fire and Law Enforcement Some school sites are designated emergency evacuation sites for Red Cross & FEMA use /28/2013 Item #11A Page 33

34 Public Education Emergency Preparedness & Resources City of Encinitas Website - Emergency Preparedness - Community Education - San Diego County Office of Emergency Services (OES) Website - Emergency Smart Phone App Alert San Diego /28/2013 Item #11A Page 34

35 Questions? 33 08/28/2013 Item #11A Page 35