Flowchart of Department Responsibilities

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Melvyn Leonard
5 years ago
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1 Flowchart of Department Responsibilities Superintendent Melissa Baker Superintendent Maureen Altermatt Lisa Kudwa CITA Services Amy Dagenhardt Business & Finance Judy Wiemer Executive Assistant to the Superintendent DEPARTMENT RESPONSIBILITIES Board of Education agendas, meeting minutes and other support SUPERINTENDENT S RESPONSIBILITIES The superintendent is responsible for executive management of the district and for ensuring that the school community is continually striving to accomplish our mission statement. Three assistant superintendents report to the superintendent. They are: Business and Finance Curriculum, Instruction, Technology and Assessment (CITA) Services In addition, the superintendent is responsible for: Establishing and maintaining effective communications and positive working relationships with all members of the school community, including staff, students, parents, community members, local business people and the Board of Education Representing and advocating for the school district in local, county, state and national professional associations and at local, county, state and national governmental levels Preparing for and managing district growth and development through goal setting and the shared involvement process Implementation of and adherence to state and federal guidelines and mandates Mission Statement In support of our community, the mission of South Lyon Community Schools is to provide the highest quality educational process, so that all students can excel as individuals and become contributing members of society.

2 Maureen Altermatt Chena Burton Manager Transportation Services Barbara Elliott Administrative Assistant Web Site, Security Badges Karen Dropiewski Personnel /Willsub Melinda Wilson Benefits and Payroll/ Worker s Comp Cathy Bussert Benefits /FMLA Responsibilities ADMINISTRATIVE SERVICES Board of Education Policies Administrative Procedures Family Educational Right to Privacy Act (FERPA) Freedom of Information Act (FOIA) Right to Know Title IX Athletics Security Badges Center for Active Adults PUBLIC RELATIONS Bond Issue Information District Annual Educational Report Media Relations Spirit of South Lyon District Newsletter District Website District Facebook District Twitter Safe Routes to School Liaison LABOR RELATIONS Contract negotiation Contract administration Grievances and arbitrations Legal issues PERSONNEL Americans with Disabilities Act (ADA) Criminal Records/Fingerprinting Degree/Step Change Employee Attendance Employee Directory Employee Evaluation Employee Recruiting and Hiring Family Medical Leave Act (FMLA) Guest Teachers Contracted Employees Hazardous Substance/ Universal Precautions Training Longevity Gifts and Payments Mentor Project Handbook New Teacher Workshops Substitute Employees Substitute Employee Management System (SEMS) Teacher Certification Transfer Requests State Reports (REP, CEPI) Unemployment Claims BENEFITS Administration of Benefits Plans COBRA Worker Compensation Claims Disability Claims Section 125 Plans

3 Business and Finance Amy Dagenhardt Business & Finance Terri Papanastasopoulos Controller Chris Bullinger Facilities and Grounds Susan Fleet Food Services Melinda Wilson Benefits and Payroll Arlene Haeussler-Seffernick Payroll Sharon Rusho Accounting Karen Wiater Operations Aimee Turowski Finance Chester Cox Director of Technology Business & Finance Responsibilities BUSINESS Accidents - Student Accounts Payable Accounts Receivable Activity Funds Check Requests District insurance Fixed assets Inventory Jury Duty Payments Payroll Purchase Years of Service (MPSERS) Purchasing Requisitions Purchase Orders Retirement 403(b)/457 Plans Vandalism/Break-in Reports Journal Entries State Reports FID SE-4096 SE-4094 Credit Cards Conference Travel Mileage Employee Reimbursement Petty Cash New Vendor Requests Employee Online Workers Comp Audit FINANCE Audit Budget General ledger and forecasting Financial Statements Bond Issue Capital Projects

4 Operations Amy Dagenhardt Business & Finance Chris Bullinger Facilities & District Grounds Kathy Sopkowicz Susan Fleet Manger of Food Services Marie Moore Secretary Food Services Steve Peters Assistant Facilities & Grounds Jerry Carroll Assistant Facilities & Custodial Operations Responsibilities OPERATIONS Safety Council and Committee District Emergency Management Plan Standard Operations Procedures Homeland Security Student Growth Projections Facility Rental and Usage Security Administrative Team (SAT Environmental Health Certified Custodial Operations FACILITIES AND MAINTENANCE Preventative and corrective maintenance Indoor Air Quality District Mail Handling District Warehouse Custodial Services Key Control Safe Drinking Water Asbestos Coordination Building Security Storm Water Systems Well Head Protection Red Cross Mass Casualty Coordination Life Safety Equipment Coordination Certified Pool Operations Maureen Altermatt Chena Burton Transportation Bonnie Schiller Facility Cindy Helton Assistant Transportation Heather Maynarich Transportation Dispatcher GROUNDS Outside Trash Pickup Empty Outside Trash Containers Maintain Irrigation Systems Maintain Playground Equipment (Elementary Only) Manage Contracted Mowing and Snow Removal Snow Removal and Salting Maintain Site Lighting and Signage Maintain Parking Lots and Walkways Maintain and Prepare Athletic Field TRANSPORTATION Pupil Transportation Bus Safety Bus Routing and Scheduling Athletic Event and Field Trip Scheduling & Transportation Bus and Vehicle Maintenance Bus Discipline Referrals School Boundary Support FOOD SERVICE Prepare and Serve Breakfast on Site Prepare and Serve Lunch Site Catering for Special Functions Order and Store Food and Supplies Manage Food Service Accounts Develop and Analyze Menus Process Free and Reduced Meal Applications Purchase and Maintain Food Service Equipment Reimbursement Claims

5 Technology Chester Cox Director of Technology Cheryl Harrison Technology Jeff Russell Assistant Director of Technology Shaun Giddings Network and Systems Administrator Darrel Heard Technician Justin Burrows Technician Danny Pelchat Technician Technology Responsibilities TECHNOLOGY Security Enhancements (FOB access, cameras, intercoms) District Cell Phones Google and Internet Support Hardware Evaluation Hardware Support Software Evaluation Software Configuration Technology Help Desk Technology Inventory Technology Purchasing Telephone system (service, new orders, etc.) Local Area Network Support (LAN) Wide Area Network Support (WAN) Universal Service Credit (E-Rate) District Wireless Network (WiFi)

6 CITA (Curriculum, Instruction, Technology and Assessments) Lisa Kudwa Assistant Lisa Kudwa Superintendent Assistant CITA Superintendent Services CITA Services Kelley Engblom Curriculum Coordinator Dayna Britton Curriculum Coordinator Barbara Heininger Technology Facilitator Monica Neal Grants Susan Toth Director of Amy Atwell Coordinator of Principals Paula Marken Peggy Wohlberg Mariann Martin Manager for Pupil Service Ann Marie Noyes Julie Miller Dianne Beagle Pupil Services CITA Responsibilities CURRICULUM K-12 curriculum development and implementation Pre-school Special education Special programs e.g. academically talented, Title I, At-Risk, ELL Textbook, curriculum software and other materials selection New course development and implementation Counseling curriculum Career Preparation Library curriculum Course upgrades and development Five Year Curriculum Cycle Plan INSTRUCTION Technology Integration Media Center alignment Professional development Tutorial services Aligned delivery of all K-12 programs ASSESSMENT K-12 Assessment development Data collection, storage, retrieval and application Grading and reporting State assessment Ed-Yes Parameters and outcomes SCHOOL IMPROVEMENT Accreditation (NCA and State) Adequate Yearly Progress (AYP) District and School Improvement Plans Shared Involvement Process District Strategic Plan State Accountability Scorecards OTHER Student discipline procedures and appeals Youth Assistance Business Partnerships Program Grant writing and administration PUPIL SERVICES Homeless Liaison State/Federal Reporting Pupil Accounting School of Choice Kindergarten Registration Skyward/Gradebook (helpdesk for)

7 Special Services Susan Toth Director of Amy Atwell Coordinator of Jan Rigby Nicole Stead Suzanne Martz Special Services Responsibilities Child Find Child Study 504 Tutoring Evaluation/Assessment for Disabilities Summer School Transportation for Disabled Students Social Work Speech Occupational Therapy Physical Therapy Para Educators Emergency Medical Plans Homebound

District Office Departments & Responsibilities

District Office Departments & Responsibilities Superintendent s Offi ce Special Programs Finance Transportation Curriculum & Instruction Pupil Personnel Personnel Public Relations Food Service Facilities