Exercise of voting rights for the 2 nd CHAdeMO Association General Assembly

Transcription

1 Dear members April 21, 2011 Exercise of voting rights for the 2 nd CHAdeMO Association General Assembly Since the 2 nd CHAdeMO Association General Assembly was cancelled, we d like to conduct the vote in writing regarding the resolutions below. Therefore, we would like you to review the enclosed document about resolution matters, and properly fill out the enclosed Voting Ballot. Please use either one of the following two methods and send it back to us by May 16th, Sincerely yours, Tsunehisa Katsumata President of CHAdeMO Association By e mail After properly filling out the Voting Ballot with your signature, please send it as an attachment by e mail. Any format is acceptable. By post After properly filling out the Voting Ballot with your signature, please mail the document to the following address. Contact person of this association: Osamu Maruta Affiliation: Mobility Technology Group, R&D Center Address: 4 1, Egasaki cho, Tsurumi ku, Yokohama, Kanagawa Japan E mail: info@chademo.com Phone:

2 Resolutions and References Resolutions 1: Election of the president The candidate is: Tsunehisa Katsumata Chairman of Tokyo Electric Power Company (reappointment) Resolutions 2: The settlement of the balance for fiscal year 2010 The fiscal 2010 balance is as follows. The account items and audit report are shown in Annex 1. Item Revenu e Expend iture Fist half Second half Total Membership due 58,400 13,050 71,450 Interest income Total revenue 58,404 13,056 71,460 Commencement ceremony (March 15, 2010) Outsourcing (Employment cost of temporary staff) 8, ,299 2,436 2,694 5,130 One secreatiat Outsourcing (Auditing service) Outsourcing (LED) 1,365 1,365 Logo operation manural Outsourcing (Protoscar) 3,876 English website, leaflets 3,876 (ECarTech,EVS25,GMS) Outsourcing (INOVOS) 3,797 Agent contract for CHAdeMO 3,797 activities in Europe Outsourcing (Translation) Specifications and minutes 1,486 (English ), website (Chinese) Registration and retention of the trademark Office supplies, miscellaneous expense, communication expense 15,541 15,541 2,039 2,680 4,719 Conference cost Transfer fee and remittance charge Cancellation charge 2,000 2,000 Tokyu cerulean hotel Total expenditure 16,500 31,898 48,398 Deduction (Balance carried forward) 23,062 Details Meeting room of the hotel, reception party Money advanced to TEPCO ( Januarly 31, 2011) Rent, lunch and refreshments for executive board meeting, infrastructure and - 2 -

3 Resolutions 3: Fiscal 2011 activity plan (1) Secretariat office operation: Two temporary staffs are assigned as secretariats. (2) Overseas operation: The membership fee from the members in Europe, North America and other regions will be preferentially used as funding for activities for the regions. The action policy and system are as follows. Europe: CHAdeMO Europe steering committee plays a central role in activities in Europe. INOVOS plays a role as the secretariat. North America: Aiming for establishing a steering committee centering on Nissan, Mitsubishi, and electric power companies China: Delegating information gathering and PR to Beijing Joy and Wiscom Science and Technology Trading Co., Ltd. (4)Certification test: Travel expenses for the test overseas will be paid by the service recipient company. (5)Standardization activity: The association supports CHAdeMO representatives participation in major international conferences. Tavel expenses for attending international conferences will be paid by the association. (About 15 million yen, 30 travels) Signing a consulting contract with Mr. Serge Roy for his service as a chairman of IEC and 24. Anticipated membership by region and revenue in fiscal 2011 Japan Europe North America Asia and others Total Secretary member 5 5 Regular member Supporting member Supporting member (QC deplo Observer Total budget [Yen in thousands] Japan Europe North America Asia and others Total Membership earnings forecast 54,100 16,900 3,500 3,600 78,100 Balance carried forward 23,062 Total 101,

4 Anticipated expenditure in the fiscal 2011 [Yen in thousands] Item Outsourcing (Employment cost of temporary staffs) Budget 10,000 maintenance Outsourcing (Accountant) 1,000 Related cost of CHAdeMO activity in Europe 16,900 Funding for CHAdeMO activity in North America Related cost of activities in Asia and Oceania Related cost of standardization activity 3,500 3,600 Details Employment cost (two temporary staffs) A: Accounting, general affairs, information management of chargers B: English document preparation, website Accounting and auditing service Agent employment cost, advertisement of auto shows To establishing a steering committee, Nissan, Mitsubishi, and power utilities will conduct activities. Chinese translation of websites, Information gathering in China 24,000 Consulting contract, miscellaneous expense Outsourcing (Translation) 2,000 Specifications and minutes Miscellaneous expense 2,000 communication fee, office supplies Rent, lunch and refreshments for executive board Conference cost 3,000 meeting, infrastructure and technologyworkshops and WG Overseas business traveling International conferences (five hundred thousand 15,000 yen * 30 times) Registration and retention of the trademark 2,000 General Assembly (scheduled for April 2012) 10,000 Total 93,

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6 Financial statements from March 15, 2010 To March 31, 2011 CHAdeMO Association

7 Balance Sheets ChadeMO Association ASSETS March 31, 2011 LIABILITIES AND NET ASSETS Item Ammount Item Ammount (Current Assets) 39,335,463 (Current liabilities) 16,273,125 Cash 39,335,463 Accrued Expense 16,273,125 Total liabilities 16,273,125 (Ownership capital) 23,062,338 Surplus carried forwar 23,062,338 Total assets Total net assets 23,062,338 Total liabilities and 39,335,463 net assets 39,335,463

8 Profit and loss statements ChadeMO Association Item March 31, 2011 LIABILITIES AND NET ASSETS (Sales) 71,450,000 Gross profit 71,450,000 (Operating expenses) 48,397,579 Operating income 23,052,421 (Non-operating revenues) Interest income 8,397 Other income 1,520 9,917 Ordinary profit 23,062,338 Pre-tax Profit Net income 23,062,338

9 Selling, General & Administrative Expense ChadeMO Association Item Amount March 31, 2011 Advertising expenses 2,039,597 Shipping charge 32,734 Outsourcing expenses 14,418,539 Office supplies 202,600 Consumable goods 1,170,566 Tax and other public dues 5,680 Transportation expenses 30,760 Communication expenses 449,254 Commission payment 22,802,528 Conference expenses 6,766,471 Miscellaneous expenses 478,850 Selling, General & Administrative Expense 48,397,579