Credit mobility. Erasmus+

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1 Credit mobility Erasmus+

2 Credit mobility in brief International strand of E+ launched in the 2014 Call for Proposals Short-term studies abroad that count to a degree back home International opening of Erasmus International strand to fund 135,000 scholarships for mobility with partner countries ( ) Mobility for Bachelor, Master and Doctoral students and for staff Erasmus+

3 Credit mobility: how does it work? Managed by Erasmus+ National Agencies in Programme Countries Individual higher education institutions (HEIs) set up inter-institutional agreement(s) Agreement sets framework for sending and hosting students and staff 3 12 months for students 1 week 2 months for staff 2 to 12 months for traineeships (from 2016 for partner countries) Erasmus+

4 Credit mobility: how to apply? International mobility agreements between Programme and Partner Countries will be selected in 2015 (deadline for applications 4 March 2015) Only Programme-Country HEIs can apply to their National Agency to manage mobility agreements Partner-Country HEIs should strengthen their links with HEIs in Programme Countries to get involved Erasmus+

5 Joint Master Degrees Erasmus+

6 Joint Master Degrees in brief Continuation of Erasmus Mundus Masters Courses Excellent Joint Master courses offered by consortia of HEIs from Programme and Partner Countries to attract best students worldwide through high level scholarships 350 Joint Master Degree courses to be selected, Expected to fund 25,000 students and staff over 7 years Erasmus+

7 Joint Master Degrees structure offer an integrated study programme, fully recognised in the countries participating require study in at least two of the Programme Countries represented in the consortium can last months ( ECTS) lead to the award of a double, multiple or joint degree to all successful students award full-study scholarships for students from all over the world Erasmus+

8 Joint Master Degrees: how do they work? Minimum consortium of 3 HEIs from different Programme Countries HEIs from Partner Countries can take part Funding for three annual intakes of students and guest academics, covering Total costs of students scholarships Annual flat-rate fee for management and guest academic costs Erasmus+

9 Joint Master Degree scholarships Contribution to participation costs Contribution to travel costs Contribution to installation costs Living allowance (max 24 months) Students from partner countries Up to per year per year if less than km from JMD coordinator per year if more than km from JMD coordinator per month Students from programme countries Up to per year per year per month Erasmus+

10 Joint Master Degrees: how to apply Annual Calls for Proposals issued by EU Current Call deadline 4 March 2015 Programme-Country institutions may submit a proposal on behalf of an international consortium Proposals assessed by experts on basis of relevance, quality of design, quality of team, impact and dissemination Apply direct to EACEA: Erasmus+

11 Capacity Building in Higher Education Erasmus+

12 What information will you have at the end of the presentation? General Overview of the programme The consortia and the financing rules The application and assessment steps 12

13 PART I General Overview of the programme 13

14 Partner and Programme Countries? BHE What for? How? => Capacity-Building Projects are transnational cooperation projects based on multilateral partnerships primarily between higher education institutions (HEIs) from Programme and eligible Partner Countries Who can participate? 14

15 Part I: Partner Countries South- Mediterranean countries Partner Countries Neighbouring the EU Western Balkans Eastern Partnershi p countries Other Partner Countries Iran, Iraq, Yemen South Africa Latin America ACP Call 2016 Central Asia Asia

16 Part I: What for? - Objectives Improve the modernisation and quality of HE and relevance for the labour market and society Improve the competences and skills in HEIs via innovative education programmes Enhance the management, governance and innovation capacities, internationalisation of HEIs Increased capacities of national authorities to modernise their higher education systems Foster regional integration+ cooperation between different regions of the world 16

17 Part I: How? Types of Projects Joint Projects: => Impact Institutions Structural Projects: => Impact Systems curriculum development university governance & management Links between HE institutions and the wider economic and social environment modernisation of policies, governance and management of higher education systems Links between HE systems and the wider economic and social environment 17

18 Part I : What for? - Activities, Domains Joint Projects (impact at institutional level) Examples Curricula, courses, learning materials and tools Teaching / learning methodologies & pedagogical approaches Governance and management systems and structures Quality assurance University services University-enterprise cooperation Internationalisation of HEI Staff trainings Structural Projects (impact at HE system level) Examples Bologna-type reforms National Qualification Frameworks Quality assurance New approaches and tools for policy making and monitoring Knowledge triangle Improve accessibility of HEIs Internationalisation of HE systems Staff trainings 18

19 Part I: How? Special Mobility Strand Western Balkans, South-Mediterranean and Eastern Partnership countries ONLY As part of joint and structural project Additional to the core budget For whom? Students registered in HEIs involved in project consortia Staff employed in a HEI or Enterprise in project consortia Activities: Students: Study periods, traineeships (work placements ) Staff: A teaching & training periods 19

20 Part I: How? - Conditions: Mobility should be instrumental and integrated in projects objectives (no mobility on its own) Added value and/or innovative character of the activities proposed (approx. 40% of the selected projects will receive additional funding) Comply with provisions of Erasmus Charter for Higher Education Compulsory: Inter-institutional agreements between institutions Learning / mobility agreements for students and staff Exemption of fees 20

21 Part I: How? Students Activities: Study periods (3-12 months) Traineeships-work placement (2-12 months) Charactericistics: Covers all cycles (BA, MA, PhD) Corresponds to study area/academic discipline addressed by the project Students from HEIs of the consortia can study at partner HEI or do a traineeship at a consortia country institution 21

22 Part I: How? Staff Activities: Charactericistics: teaching period=> teaching & training periods (5 days to 2 months) HEI teaching staff /staff from enterprises to teach at a partner HEI abroad training period=> HEI teaching and non-teaching staff at partner HEI or any other relevant organisation in a consortia country 22

23 Part I: Who can Participate? - Eligible Applicants Higher Education Institutions (State-recognised public or private) Associations/Organizations of Higher Education Institutions Only for Structural Projects: recognized national or international rector, teacher or student organisations. Applicant organisation must be located in a Programme or in a Partner country 23

24 Part I: Who can Participate? - Eligible Partners All institutions listed as eligible applicants + Any public or private organisation active in the labour market or in the fields of education, training and youth (e.g. enterprise, NGO etc.) + International governmental organisation (self-financing basis) Participating organisation must be located in a Programme or in an eligible Partner country 24

25 Structure? Eligible Partners? Part I: Who can participate? - Associated Partners Contribute indirectly Associated partners are not considered as part of the consortium and therefore cannot benefit from any financial support from the project Ex: non-academic partners providing placement opportunities 25

26 Part II The Consortia & the financing rules 26

27 Consortia Priorities BHE Budget and Duration How to calculate the budget Partnership Agreement 27

28 Part II: Consortia Structure Main Principles PROGRAMME COUNTRIES Min. 3 countries min. 1 HEI each PARTNER COUNTRIES Min. 1 country min. 2 HEIs /each At least as many Partner Country HEIs as Programme Country HEIs STRUCTURAL PROJECTS: Partner Country Ministries for HE must participate 28

29 Ex.1a : minimum consortia: national project (6 HE institutions) Min. 1 Partner Country: at least as many HEIs as in the Programme Countries Min. 3 Programme Countries min. 1 HEI each Military Technical College University Cairo Bonn University London University Rome University University Alexandria UK 29

30 Ex.1b: minimum consortia: ineligible national project/latin America(6 HEIs) Min. 1 Partner Country: at Min. 3 Programme Countries least as many HEIs as in the min. 1 HEI each Programme Countries Catholic University University of the Republic Bonn University London University Rome University University Montevideo UK 30

31 Ex.2: minimum consortia: multi-country project (7 institutions) Min. 2 Partner Countries Min. 2 HEIs each Min. 3 Programme Countries: Min. 1 HEI each Belgrade University Novi Sad University Paris University London University Durazzo University Tirana University Ankara University Tu rk ey 31

32 Example 3: consortia composition (multi-country project) 2 partner countries 3 programme countries Abai University Kazakh University Madrid University Wien Uni. S p ai n Linz Uni. Kiew Uni. Ukra ine Bukovina Uni. Cherkasy Uni. Lviv Uni. Nizhyn Uni. Salzburg Uni. Roma Uni. Turin Uni. Genoa Uni. It al y 32

33 Part II: Priorities National Projects National priorities Defined by the Ministries of Education in close consultation with the EU Delegations Multi-Country Projects Regional priorities Defined by the Commission and based on EU's external policy priorities Must address National priorities set for Partner Country in Regions 1, 2, 3, 7, 10 Regional priorities for the regions where no national priorities are established: Regions 6, 7, 8, 9 Must address the regional priorities for countries in the same region (regional projects) or National/regional priority common to different countries/regions (cross-regional projects) 33

34 Part II: Priorities - Categories A. Subject areas (for curriculum development) B. Improving quality of education and training C. Improving management and operation of higher education institutions D. Developing the higher education sector within society at large 34

35 Part II: Priorities and Type of Activities Type of projects Type of activities Modernisation of curriculum by developing new and innovative courses and methodologies Modernisation of governance, management and functioning of higher education Strengthening of relations between higher education and the wider economic and social environment Joint Projects Categories A, B Categories B, C Categories B, D Structural projects Categories B, C Categories B, D 35

36 National Priorities for Palestine as set by MOHE Category A Subject Areas (for curriculum development projects) Humanities Social and behavioral science Business and administration Life sciences Computing Health Social services Engineering and engineering trades Religion and theology, Foreign languages, General and comparative literature, Linguistics, Translation, interpretation, Classical philology, Languages and philological sciences, History, philosophy, History and archaeology, Philosophy and ethics Humanities. Psychology, Sociology and cultural studies, Political science and civics, Economics, Anthropology, Development studies, Social and behavioral science (others) Marketing and advertising, Finance, banking, insurance, Accounting and taxation, Management and administration, Business and administration (others) Biology and biochemistry, Microbiology, biotechnology, Environmental science Computer science, Artificial intelligence, Computer programming, Computer system analysis, Computer system design, Informatics, Operating systems, Computing (others) Medicine, Psychiatry and clinical psychology, Public health, Medical technology, Medicine and Surgery, Medical services, Nursing and caring, Dental studies, Medical diagnostic and treatment technology, Therapy and rehabilitation, Pharmacy, Health (others) Child care and youth services, Social work and counselling, Social services (others) Mechanics and metal work, Mechanical Engineering, Electricity and energy, Climate engineering, Electrical power generation, Electronics and automation, Communication systems, Computer engineering, Electronic engineering, Robotics, Telecommunication technology, Chemical and process, Motor vehicles 36

37 National Priorities for Palestine as set by MOHE National Priorities as set by MOHE Category B - Improving quality of education and teaching (2) Bologna process (3 cycle system, credit transfer, diploma supplement, etc.) Learning and teaching tools, methodologies & pedagogical approaches including learning outcomes and ICTbased practices (inter alia, flexible learning paths, blended courses, virtual and real mobility, practical placements etc.) Category C - Improving management and operation of higher education institutions (4) Governance, strategic planning and management of HEIs (including human resource and financial management) Quality assurance processes and mechanisms Development of research and innovative capacities (excluding research activities) Category D - Developing the Higher Education sector within society at large (2) Lifelong learning, continuing education University-enterprise cooperation, employability of graduates 37

38 Part II: Grant Size and Duration Duration 24 or 36 Months Min. 500,000 Euros - Max. Excluding 1,000,000 mobility Euros strand Real Costs & Unit Costs 5 Budget Headings 38

39 Part II: How to calculate the budget - Categories Staff costs (max 40%) Travel costs Costs of stay Equipment (max 30%) Sub-contracting (max 10%) 4 Staff Categories (Manager, Researcher/ Teacher/Trainer, Technician, Administrator) Students/staff from partner institution to partner institution Subsistence, accommodation, local and public transport, personal/optional health insurance. Purchased exclusively for the benefit of HEIs in the Partner Countries Exceptional (for services related to competences that can't be found in the consortium) Other types of costs (dissemination, publishing, overheads costs, etc.) are not considered for the calculation of the grant - expected to be covered by co-funding. 39

40 Part II: How to calculate the budget - Methods 5 Budget Categories Staff - UC Allocation / Justification Methods Travel UC Cost of Stay UC Real Costs (RC) Unit Costs (UC) Equipment RC Sub-contracting RC 40

41 Part II: How to calculate the budget Unit Costs A unit cost is a fixed contribution to be multiplied by the specific number of units needed to cover the costs linked to a specific activity or task EU Grants : 2 important principles. Non profit Co-funding How to respect these principles under a "unit cost" approach? E+ Unit Cost amounts are the result of a statistical analysis of real project costs from previous generation of programmes (LLP, Erasmus Mundus, Jean Monnet, Tempus, etc.) For CBHE, the simulation on former Tempus projects showed that "statistically" the combination of real and unit costs corresponded +/- to 90% of their total eligible costs. 41

42 Part II: How to calculate the budget Unit Costs Real costs: How did you use the grant? input based Expenses incurred, supporting documents Unit costs: what did you achieve with the grant? output based No need to prove the actual expenditure but you need to prove the "triggering event" (i.e. that the activity was indeed properly implemented) A unit cost is a fixed contribution to be multiplied by the specific number of units needed to cover the costs linked to a specific activity or task 42

43 Part II: How to calculate the budget Unit Costs Unit Costs Grant Allocation Volume (/nature) of activities proposed in the application Grant Justification (final report) Eligibility verification of the "triggering event" Use of the Grant internal decision of the partnership (in coherence with application) 43

44 Part II: How to calculate the budget - STAFF COSTS Financing mechanism for staff costs (see Programme Guide page 158, 160 and page 161 Table A and B) Amount Unit costs Subdivided in 4 categories and country groups (4 groups for Programme and 4 groups for Partner Countries) per manager involved per day per researcher/ teacher/trainer involved per day per technician involved per day per administrative staff involved per day Max. 40% of the total grant 44

45 Part II: How to calculate the budget Travel/Cost of Stay Costs of Stay (see Programme Guide page 159) Travel Costs (see Programme Guide page 158) for eligible activities please refer to page DAYS STAFF STUDENTS n.a. Distance Bands Unit Cost km km km km km km and more

46 Part II: How to calculate the budget - Travel/Cost of Stay Example 1: Staff Trip: From Paris to Bxl (308 KM) Duration 2 days Real expense: Travel Costs :120 Hotel + Subsistence Costs (250 ) Total real expenses: 370 Example 2 : Staff Trip: From Paris to Berlin (771 KM) Duration 2 days Real expense: Travel Costs :250 Hotel + Subsistence Costs (300 ) Total real expenses: 550 Calculation (unit-costs): Travel Costs: 180 Costs of Stay: 2 x 120 =240 Total unit-costs: 420 Calculation (unit-costs): Travel Costs: 275 Costs of Stay: 2 x 120 =240 Total unit-costs:

47 Part II: How to calculate the budget Max. 80% of the total EU grant awarded for the joint or structural project (excluding the mobility strand) (see Programme Guide page ) Travel costs Cost of Stay 47

48 Part II: How to calculate the budget - Distance Bands Unit Cost km km km km km km and more Travel Costs

49 Part II: How to calculate the budget STUDENTS - Cost of Stay Costs of Stay /Month Students from Programme Countries Irrespective of hosting country Students from Partner countries Country group 1 hosting Country group 2 hosting Country group hosting

50 Part II: How to calculate the budget STAFF Costs of Stay Days Cost of Stay /Day Staff from Partner Countries Country group 1 hosting Country group 2 hosting Country group 3 hosting Country group 4 hosting Cost of Stay /Day Staff from Programme Countries Days Irrespective of hosting country

51 Part II: Partnership Agreement Mandatory To be submitted to the Agency within 6 months of the signature of grant contract (Signed by the legal rep.) Joint (one doc signed by all partners) or Bilateral (partner A + coordinating inst.) Template available to be adapted to specific needs of partnership Comprehensive : covering all aspects of the project: The partners role and responsibilities; Financial Management; Project Management; Project Quality Assurance; Student issues; Decision/Conflict resolution mechanisms. 51

52 Continuity with the past but new elements: Partnership criteria and compulsory Partnership agreement Geographical scope (28 -> 33 Programme Countries 27 -> 150 Partner Countries) Special Mobility Strand & related requirements Introduction of Unit Costs Size of Grant Million (excluding the mobility strand) Participant Portal (registration) 52

53 Part III The application & Selection procedure 53

54 How and what do I submit? What is assessedcriteria? BHE By whom - Selection Process? Continuity and Changes 54

55 Part III- Application and Selection procedure Indicative roadmap for selection process-cbhe Steps Date Publication of the Call for Proposals Oct Deadline for submission of applications 10 February 2015 Expert assessment March-April 2015 Consultation of local/regional stakeholders May-June 2015 Award Decision July 2015 Notification of applicants and Publication of results on EACEA web site Preparation and signature of grant agreements July-August 2015 August September 2015 Start of Eligibility Period 15 October

56 Part III: How and what do I submit? - General When? How? Where? One deadline - One-phase submission (on-line to EACEA) Application form = unique reference information What? Application form: eform: project data parts A, B, C + compulsory annexes: Pre-filled with info from Participant Portal - PIC Detailed project description (Word doc) parts D, E, F, G, H, I, J Budget tables (Excel doc) Declaration of Honour+ Mandates (in one single PDF doc) 56

57 Part III: Submission of applications- Application form - structure & contents eform (PDF Adobe doc) A. Identification of the applicant and other partners B. Description of the project (summary information) C. Specific information related to CBHE Detailed project description (Word doc. Attached to eform) D. Quality of the project team and the cooperation arrangements E. Project characteristics and relevance F. Quality of the project design and implementation G. Impact, dissemination and exploitation, sustainability; LFM; Workplan H. Work packages I. Special Mobility Strand (where applicable) J. Other EU Grants 57

58 Part III: What is assessed? Assessment of CBHE Projects Eligibility Criteria Exclusion & Selection Criteria Award Criteria 58

59 Part III: What is assessed? Eligibility Criteria Formal submission requirements Grant size and duration Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.) 59

60 Part III: What is assessed? Exclusion and Selection Criteria The institution is not in one of the situations described in section C. Exclusion criteria of the Guidelines (e.g. bankruptcy, professional misconduct, subject of fraud, corruption, etc.) Legal person status of the applicant organisation Financial capacity to complete the proposed activities (private entities only) Operational capacity to complete the proposed activities Based on supporting and administrative documents, like the declaration of honour, legal entity form, profit and loss accounts. 60

61 Part III: What is assessed? Award Criteria Relevance (30 points) Quality of Design + Implementation (30 points) Quality of Team + Cooperation arrangements (20 points) Impact and Sustainability (20 points) To be considered for funding: at least 60 points in total & at least 15 points for "Relevance" 61

62 Part III: What is assessed? Award Criterion 1 Relevance DEFINITION The project contributes to the achievement of the policy objectives of the participating partners It is based on and addresses real needs & problems of the target groups CONTENT How clearly the project addresses the Programme objectives and priorities (annual, thematic, geographical priorities) Needs analysis and presentation of specific problems addressed Definition of target groups What is innovative or complementary to other initiatives How the project was prepared

63 Part III: What is assessed? Award Criterion 2 - Quality of Design and Implementation DEFINITION The activities proposed are appropriate to achieve the specific and wider objectives It uses the most appropriate methodology It demonstrates a logical and sound planning capacity CONTENT Description of the project as a whole, including: specific objectives activities, expected outcomes, wider and specific objectives academic content and pedagogical approach involvement of academics, students and stakeholders at large quality control processes 63

64 Part III: What is assessed? Award Criterion 3 - Quality Team and Cooperation DEFINITION The partnership includes all the skills, recognised expertise and competences required Suitable distribution of tasks Sound communication and coordination CONTENT Presentation of the partners competences and roles in the project Description of any complementary skills, expertise and competences directly relating to the planned project activities ensure regional dimension Planned measures to ensure effective communication 64

65 Part III: What is assessed? Award Criterion 4 - Impact and Sustainability DEFINITION Information/outcomes of the project are made available to groups not directly involved (multiplier effect) Optimal use of the results during & beyond the project lifetime Expected impact will be substantial and sustainable in the long term (financial, institutional and policy level) CONTENT Expected impact at different levels Dissemination strategy: outputs to be disseminated, target groups, dissemination tools & activities Measures planned to ensure the sustainability of project outcomes and outputs at three levels: financial, institutional and political Evidence of impact on HE at institutional / national level in PCs 65

66 Part III: What is assessed? Quality Design & Implementation Additional Award Criteria DEFINITION Full contribution to the achievement of the related project and added value of the project Transparent procedures selection of participants Quality systems CONTENT Relevance of the mobility strand for the project Well-articulated with the project, demonstrated added value Demonstration of positive impact for individual and institutions Validation and recognition at institutional level 66

67 Part III: What is assessed? - Selection Process Project Proposal EACEA Assessment by Independent experts EACEA Evaluation Committee EACEA, DGs, EEAS EACEA Eligibility check Ranking on QUALITY based on award criteria Consultation: EU Delegations, PC authorities, NEOs Final ranking list Grant Award Decision

68 Part III: What is assessed? - Award Decision EACEA takes decision based on: ranking list on quality established by external experts Evaluation Committee's recommendation, taking into account: the results from the consultation process the budget available for each region the need to achieve a geographical balance within a region sufficient coverage of the priorities 68

69 Local Support Centrally managed (EACEA) but local support : International E+ Contact Points in Programme Countries (ICPs) National Erasmus+ Offices in certain Partner Countries (NEOs) Other useful links: Erasmus+ website - EACEA Programme Guide Version 1(2015): 01/10/ Relevant pages in the Programme Guide: PP ; PP Erasmus+ website EU Commission 69

70 Jean Monnet Activities Erasmus+

71 Jean Monnet in brief Focus on EU studies to promote excellence in teaching and research on the European integration process in various disciplines Objectives: Equip students and young professionals with knowledge of EU subjects Stimulate teaching and research on the European Union Foster dialogue between the European Union and the world in higher education Erasmus+

72 Jean Monnet: how does it work? Project grants to promote excellence through: Teaching and research (Modules, Chairs, Centres of E xcellence) Policy debate with academic world (Networks, Projects) Support to activities of institutions or associations Erasmus+

73 Jean Monnet: how to apply? Annual Calls for Proposals issued by EU- open call deadline 26 February 2015 Applications may be from an institution in any country of the world Only one applicant institution but informal involvement of partner institutions is possible (particularly for networks) Proposals assessed by experts on basis of relevance, quality of design, quality of team, impact and dissemination Apply direct to EACEA Erasmus+

74 More information: Information on Erasmus+ Information on Erasmus+ funding opportunities Erasmus+

75 Other opportunities Erasmus+

76 Strategic partnerships Partner Countries able to take part only if clear added value Fostering quality and innovation in HEIs by stronger cooperation with enterprises, research organisations, social partners etc. New joint curricula, programmes Develop project-based cooperation with enterprises New learning techniques and resources Integrate various study modes (distance, part-time, modular) Programme-Country HEIs can apply to their National Agency to manage strategic partnerships Erasmus+

77 Knowledge alliances Partner Countries able to take part only if clear added value Structured, long-term cooperation between HEIs and enterprises Deliver new multidisciplinary curricula responding to business needs Stimulate entrepreneurship Facilitate the exchange, flow and co-creation of knowledge between HEIs and enterprises Programme-Country HEIs can apply to the EACEA to manage knowledge alliances Erasmus+

78 Youth cooperation Youth Capacity-Building (managed by EACEA) Cooperation and exchanges between Programme Countries and other parts of the world Mobility of young people and youth workers (managed by National Agencies) Youth exchanges for up to 21 days European Voluntary Service: up to 12 months unpaid full-time voluntary work for year-olds Mobility and training of youth workers Erasmus+

79 Interested in doctoral programmes? Marie Skłodowska Curie Actions (MSCA) will provide new joint doctoral programmes from 2014 onwards with fellowships MSCA also offers individual research grants Erasmus Mundus Joint Doctorate Programmes will continue to select doctoral candidates up to ia/selected_projects_action_1_joint_doctorates_en.php Erasmus+

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