IEEE Region 10 Student Activities Coordinator

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1 Mini Shaji Thomas IEEE Region 10 Student Activities Coordinator Professor and Head of the Department of Electrical Engineering, Jamia Millia Islamia New Delhi India M. Tech, Indian Institute of Technology, (IIT) Chennai 1986 Ph. D Indian Institute of Technology, (IIT) Delhi, 1990 Senior Member of IEEE Research Interests: Power System SCADA, Substation and Distribution Automation with over 35 refereed publications. Set up the first of its kind SCADA and Substation Automation labs and started an M.Tech program in Power System Management. 1

2 R 10 Student Activities: Report 07 &Vision 08 Mini S. Thomas R 10 Student Activities Coordinator Prof. & Head, Department of EE, JMI, New Delhi, India Gopal Balakrishnan RSR/ Om Perkash Batra RSR

3 Organization of the Talk Regular SAC activities Programs 2007 Strengthening Existing Branches Vision for

4 Regular SAC Activities 1.Student paper contest 2007 UG Contest: 12 entries PG contest: 14 entries Results announced in July The PG contest winner Ye Zhen from NUS Singapore was supported by R10 to present the paper in TENCON 2007 (Oct ) 4

5 30 entries 2. Website contest st prize: TSEC Bombay 2 nd prize: VESIT Bombay 3 rd prize: Univ of Western Australia 5

6 3. R10 Outstanding Student Branch Award 2007 Shri Sant Gajanan Maharaj College of Engineering, Shegaon, Bombay section wins the award!! 70 activities in 2006, more than many sections! 6

7 4. Larry K Wilson Award 2007 (for Best Student Volunteer 2006) 6 Nominations: Winner: Mr. Mohit Malhan from UVPC Gujarat for PROJECT LEADER IEEE penpal club Founder Chair of the student branch Plaque +3 year free Membership Special commendation: Muhammad Rafael Akbar Chaudhary, NUCES Lahore 7

8 Regular activities of SAC Student Enterprise Award BUET Bangladesh US$ 1485 Darrel Chong student activity award: BVP Pune,India IEEEXtreme Programming Contest BUET, Bangladesh 9 th Place S-PAC, SPAVe, STAC Leadership Workshops Ethics competition 8

9 Vision 2007 New Initiatives GOAL: Strengthening of Existing Student Branches All the activities listed and approved in 2007 ACCOMPLISHED 1. Enhance Networking Among Branches 2. Empower the Branch Counselor 3. IEEE Alumni Groups 4. Branch Operations Guide/ News letter 9

10 The Roll Call: Student Congress 2008 Pakistan 7 Thailand 1 Bangladesh 4 R8 4 China 8 Delhi 30 Macau 4 Bombay 3 Japan 8 Bangalore 15 Korea 5 Gujarat 7 Australia, NZ 4,1 Hyderabad 22 Malaysia 1 Madras 43 Taiwan 4 Kerala TOTAL Registered Delegates 234

11 1. Emphasize on the network Student Branch Networking (section level) Healthy competition among branches Section level Biannual student meets, Annual Council & Regional level student meets E groups at section level Update of s & addresses of branch officers 11

12 12 Actions Student Congresses in Pakistan (July), India (September) partially funded by R10 Many section student congresses E groups at section/council/region level More interactive R10 SAC website with Zia s help

13 2. Empowering the Branch Counselor Student branch challenges: Ever changing student leadership Not able to successfully transfer the experience base The Branch Counselor: The Vital Link Activities Start Branch Counselor s congress at section level and at Council level. Counselor Awards at R10 level (The same format as the RAB award) 13

14 ACTIONS Branch counselor s congress held at Section level: 1. Hyderabad April Madras July 2007 Council level: 1. Japan Council in Oct India Council (Bombay) in Dec

15 3 New Outstanding Branch Counselor awards for Region 10 8 applications received 3 Awards (US$ Us$ 100 to SB) Invitation to R10 SC at Chennai Prof. Asok Bhattacharya,Delhi College of Engineering, Delhi, India Prof. Hsi-T Seng Chou,Yuan Zee Univeristy, Taiwan Dr. Anil K. Roy,DA -IIIT, Ahmedabad, Gujarat, India 15

16 3. IEEE ALUMNI Groups Form IEEE student branch ALUMNI Groups Keep in constant touch with IEEE student Branch Alumni wherever they are! Call prominent IEEE Alumni from Academics& Industry for interaction: mentoring ACTION One meet in 2007, Kerala section: December

17 4. Branch Operations Guide A Guide for the student branch officers Available on-line and hard copy to branches Contents: 1. R10 sections, student branches with contacts 2. Organization, Branch administration, Activities, Awards, Library, Rebate Schedule, Calendar, Forms, etc 17

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19 TABLE OF CONTENTS 1. About R10 & SAC activities SAC committee activities, regular and new initiatives student branches listing with year of establishment, etc 2. General Information about running a student branch Introduction Student activity committee Charter Branch administration Branch operations Membership Awards Appendices 100 page document 19

20 No of Branches Sept 2007 Region Student branches (1592) Branch Chapters (445) R R R R R R R R R R (new) (484 in 06) WIE (105)

21 R10 Student Branch Statistics Dec 2006/2007 Total Student Branches: 484 (538) Inactive student Branches: 146 (112) (zero membership) 30%(21%) 21

22 Inactive Branches Dec 2006 (Zero) Section Student Branches Inactive Branches BANGALORE 34 38% 24 BOMBAY 78 31% CALCUTTA 10 DELHI 23 HYDERABAD 52 KERALA 35 MADRAS 119 KARACHI 9 Student Membership LAHORE % % 30% 30% 11% 42% 89% 22

23 Results of new initiatives The new initiatives started in April 2007 with Branch counselor s congress at Hyderabad India. April 2007 status: 52 SBS, 16 with zero membership December 2007 Status: 55 SBS, 6 with zero membership Start 3 new branches, revive 10 SBS 23

24 Inactive Branches (Zero) Dec 06/07 Section Branches: Dec 06/ Dec 07 BANGALORE Inactive branches Dec06/ Event supported by R10 BOMBAY CALCUTTA DELHI HYDERABAD KERALA BC congress BC congress MADRAS KARACHI LAHORE Pak Stud cong TOTAL % to 25%

25 Budget allocation for Activities 2007 Sl No: Item 1. IEEE Branch counselor s Meet pilot project One per year in any one section/ council (new) 2. IEEE Alumni Meet Pilot project (three to four per year) Branch/ Section level (US $ 500 each) (new) 3. Branch Operations Guide around 1000 copies (hard) and update on the website (new) Amount in US$ R 10 Outstanding Branch Counselor award ( new) Student congress Council/section pilot project One per year (new) US $ 500 (new) 6. Website contest + Exemplary SB award Travel expenses to Graduate student to attend TENCON (paper contest winner) 8 SAC expenses attending two SAC meetings in the USA and Alumni and Branch Counselor s meet yearly Operational Expenses 2400 TOTAL 18,000 (Utilised) 25

26 R10 SAC Committee 2007 Mr. Marc Apter, IEEE Presidential candidate Dr. Aki Nishihara, Past RSAC Dr. Marzuki, Past RSAC Dr. M.M. Shah, past IC SAC Mr. Yasuhara Ohgoe, GOLD Mr. Kazuyuki Sodoh, RSR Ms. Helene Fung, GOLD Mr. Gopal Balakrishnan, RSR Dr. Mini S. Thomas, R10SAC Thank you members! 26

27 Initiatives for R10 Student Congress2008 Madras Section hosted the event th January 2008 along with GOLD/WIE Host SSN college of engineering 234 registrations, 300+ attendees including guests and volunteers Big Thank you! Sections, R10 Excom, Janina, IEEE Dignitaries, Delegates, Volunteers!!! 27

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42 The Roll Call: Student Congress 2008 Pakistan 7 Thailand 1 Bangladesh 4 R8 4 China 8 Delhi 30 Macau 4 Bombay 3 Japan 8 Bangalore 15 Korea 5 Gujarat 7 Australia, NZ 4,1 Hyderabad 22 Malaysia 1 Madras 43 Taiwan 4 Kerala TOTAL Registered Delegates 234

43 Vision 2008 New Initiatives GOAL: Strengthening of Existing Student Branches 1. Establish an R10 Global Integrated Network of IEEE(R10 GINI) 2. Enhance Networking Among Branches 3. Empower the Branch Counselor 43

44 New Initiatives for 2008 IEEE R10 GINI (Global Integrated Network of IEEE students) Five year project to integrate all student branches of R10 Detailed proposal available Based on the successful prototype in Kerala (LINK, Local Integrated Network of Kerala) for the past 4 years 44

45 LINK Impact In SBs(3 active, 7 dormant) In SBs(35 active, 4 dormant) Now, student members participate in INTER SB activities in year adding value to membership (Reserve seats for other branches-mandatory for funding) Help local section to maximise utilization of funds New officer reporting, smooth transition of committee etc 45

46 R10 GINI Global Integrated Network of IEEE students Let our dreams come true!!! 46

47 IEEE R10-GINI IEEE R10 GINI (Global Integrated Network of IEEE students) Five year project to integrate all student branches of R10 Based on the successful prototype in Kerala (LINK, Local Integrated Network of Kerala) for the past 4 years 47

48 GINI Advantages Stay Connected: Networking students in R10 Add value to IEEE membership. Help in sustaining the student branches Help in grooming new Student branches Help in grooming leaders for the next generation of IEEE and its activities. Help in retaining or converting a high percentage of student members to IEEE members from Region

49 GINI Time line 2008: Few Pilot sections to be identified, start coordination activities and establish HUBs 2009: Addition of new sections-expansion of Pilot projects 2010: Establishing R10 GINI at Council level 2011: Expansion of R10 GINI 2012: Complete establishment of R10 GINI 49

50 Pilot projects: Australia & New Zealand Hyderabad Karachi Delhi Beijing Chennai GINI Work plan Upcoming pilot sections are Bangladesh, Taiwan, Hong Kong 50

51 Areas of Concern Membership Drives IEEE Awareness Spectrum Issues Stabilizing IEEE Offices and the Volunteers Branch Counselor Institution Management Issues 51

52 Activities as a Start A website to be created for us to integrate and network. This will be coordinated by Delhi Pilot Project. R10-GINI will go online on February 14 th 52

53 Networking around Two Levels of Committees Level 1 : R10 GINI Working Team Level 2: Section GINI Committee 53

54 R10 GINI Committee A committee at R10 level RSAC, RSR,GOLD Mentor 3 members from each pilot project A 21 member team 54

55 Working Structure Mails Online Discussions 1 in 14 days, to keep continuity and have constant review of the activities and its developments Face to Face meetings Face to face meeting, once in 3 months, within the pilot projects, teleconferencing. 55

56 Section GINI Committee A committee at Section level, with 2 student members from each SBs that will be chaired by one of the three members representing in the R10 GINI Committee Will closely work with the Section and SAC. 56

57 GINI Budget To be shared by Pilot section and R1O SAC committee (1:3) US$ 1000 per project (US$ 250 by section and US$ 750 by R10 SAC) Draft constitution available 57

58 Outcome of R10 SC 1. R10 GINI Project kick started 2. Request for Annual R10 SC Alternate year student leadership loses chance to attend Awards and other presentations Continuity missing and start from Scratch every time R10 is willing, Section Chairs to help send the students!!! 58

59 Budget 2008 No Item Amount in US$ 1. IEEE R10 GINI Pilot project (3 sections) 2250 ** 2. IEEE Branch counselor s Meet pilot project One per year in any one section/ 3 R 10 Outstanding Branch Counselor award Three 4 Student congress Council/section pilot project two per year US $ Website contest + Exemplary Sb award 1300 ( ) 6. Travel expenses to Graduate student to attend TENCON (paper contest winner) 7 SAC expenses attending two SAC meetings in the USA and other travel 8 Operational Expenses (secretarial assistance, internet, phone charges etc) TOTAL 16,000** 59 Student congress not included

60 Thank you for all your support 2007 was a TOUGH year, but a fulfilling year!! THANK YOU 60

61 GINI 2008 activities Identify pilot sections (2-3) Identify active & Interested SBs as SPOC (Special Point Of Contact) Identify dormant & weak SBs and club with SPOC to form a HUB Forum among HUBs at section level (SAC) Regular face to face meetings, also a GOLD member involvement as mentor Visit of SPOC & Hub members to branches Quarterly review of progress 61

62 New Initiatives for 2008 IEEE R10 GINI (Global Integrated Network of IEEE students) Five year project to integrate all student branches of R10 Detailed proposal available Based on the successful prototype in Kerala (LINK, Local Integrated Network of Kerala) for the past 4 years 62

63 LINK in a Nutshell The purpose of LINK was to act as a conjunctive body, ensemble the Student Branches coming under IEEE Kerala Section GOALS Add Value to IEEE Student membership. Sustain smooth and ongoing interactions among the Student Branches and Section. Help the Student Branches in coordinating with Annual Reports as well as other IEEE related documentations. Conduct Membership Drives in all the interested Educational Institutions LINK takes the responsibility of coordinating and grooming the new Student Branches in the initial years. Identify potential volunteers and groom them to take up the leadership of LINK as well as other IEEE activities in the forthcoming year. 63

Affiliation: Professor, Department of EEE, BUET and Vice-Chair Activity of IEEE BDS Execom

Candidate Full Name : Celia Shahnaz Email: celia.shahnaz@gmail.com Affiliation: Professor, Department of EEE, BUET and Vice-Chair Activity of IEEE BDS Execom Number of Years with IEEE as valued Member: