INDIA Branch Annual General meeting

Transcription

1 INDIA Branch Annual General meeting (18th February 2017: Hyatt Regency PUNE) Minutes of meeting Attendees: Sam Perera (SP): Chairman, South Asia region Ms. Joanna Horton (JH): Director IMechE HQ Ravi Kochak (RK): Chairman, IMechE India Branch Shekhar Chakravarty (SC): Vice Chair India Branch Mahesh Shinde (MS): Secretary, IMechE India Branch Prabal Sarma (PS): Sri Lanka Group Vice Chairman Paul Arora (PA): Trustee Board member, ISB Member Ms. Alisha Fernandes (AF): International administrator, IMechE Allwyn Peter (AP): Advisor, IMechE India Ms. Manasi Mone (MM):India YM Chair Chair (outgoing) Anshul Singla (AS): SAR Young Member Representative Siddartha Khastgir (SK): Chair IYMC Lasantha Kurukularachchi (LK): Sri Lanka Young Member Chair Tapan Kumar Biswas (TB): Secretary East Panel India Branch N. Srinivasan (NS): Representing Chennai Chapter Mir Ali (MA): Representing South Panel India M. Basha (MB): Representing South Panel India Aman Bir Singh (AB): CO secretary Auto Division India Amit Ramteke (AR): Secretary Railway Division India Avadhesh Bahadur (AV): Secretary, Process Industry Division India Satish Gupta (SG): Council Member & PRI Facilitator Other IMechE members : Ms. Mrunal Hatwalne (MH), Rohan Thapar (RT), Ankit Sharma (AK), Soheb Ahmad (SA), Sachin Thakur (ST), Hiral Patel (HP), C. Mallangouda (CM), Alok Nahata (AN), A. Chandrashekhar (AC),, M. Somanathan (SM), Shripadraj Ponkshe (SH), Prof. Venugopal Kulkarni (ALO-MITCOE). Ms. Smriti Mehta. 23. Observers: Vineet, Shubham, Chetan, Ravindra, Suraj. No. 1. Item Welcome and Introductions RK welcomed all delegates to the Annual General Meeting of IMechE India Branch He thanked the active IMechE volunteers for their support and IMechE India staff for growth in membership. He also appraised the members about CEO visits, RD Chair visits and events held at RDSO Lucknow and two memorial lectures for past IMechE members. A specific gratitude to IMechE Staff and webmaster for Improved governance, E-voting & web posting of events delivered in time. He informed the meeting that apologies had been received from, PK Agrawal (Chair Railway division) & Ashutosh Banerjee (Chair East Panel) He addressed the gathering and gave overview of India Branch Activities. Action by

2 Way Forward: Ravi Kochak: Increase the IMechE India branch activities Retention of membership Conversion ratio of affiliates to associates/members Activities & events by Zonal panels & Student chapters All members to update individual Settings All members, panels & student chapters Mahesh Shinde: 1. Update about connectonomy Automotive event held previous day Industry & Academia nexus, 80+ participation, Sponsorships, Etc. 2. Plans to form Automotive division in Pune (First outside UK) 3. Funding more from sponsorship than branch, Use of Student chapters for Venue, Virtual meetings to cut down expenses, Etc. 4. Stress on retaining members & increasing new members 5. Thanked SC for completing registration of IMechE India Branch, especially in the light of sponsorship limitations faced in event. 6. Explore the (event) participating industries for membership 7. Improvement needed from members in communications, reporting & expense claims 8. Need of Change in Expense accounting format (Expense stream & Revenue stream also as guided by PA. 9. Tabled the expense account for acceptance (further proposed by PA & Seconded by AR). It stands passed by show of hands (Members). Based on Query from TB on one expense remark was accepted for correction. 10. Expressed gratitude to AK (webmaster) for event/s web support & Electronic voting app and thanked the international delegates JH, SP, LK & SK for participation. 11. IMechE India branch has now aligned to HQ for Financial year as per calendar year (i.e. from 1st Jan to 31st Dec cycle) and budget accounting will be done on this basis. MS/MH/MM All Members PS/AF/AP All Members Treasurer Treasurer All Panels, Committees & Treasurer Panel/Division reports: (Details available in Quarterly report) 1. AR Railway Division activities 2. MM West Zone activities 3. RT North Panel activities 4. AS/AK YM panel activities (& Student Chapter events) 5. TB East Panel (Read activity letter from Chair East Panel) 6. MA South Zone activities Sam Perera: 1. Increase full members in Student chapter, University accreditation 2. Systematic mentoring 3. Updates from SAR & ISB meeting 4. Stressed on timely reports 5. Directed on Number of project on Web site 6. Information on schedules for SOFE, SAR meeting, Sri Lanka AGM 7. Guidance & Supported for Automotive division YM (I), ALO Chair, India All Members Webmaster Relevancy MS/MH/MM/SK Paul Arora: 1. Directives for new (Incoming) treasurer 2. Guidance to YM activities. 3. CPD, Membership engagement & growth 4. Restart News letter Treasurer RT All Members Webmaster Satish Gupta 1. Informed about IMechE India branch registration 2. IT enabled/ca support for budget & accounts Treasurer

3 Siddartha Khastgir 1. IYMC Introduction, structure & committee updates 2. Explained conversion rate & comparative study To focus on 3. Need to understand YMs What they want? 4. Queried on accounting/linking of Railway budget to Branch Budget All Members RT, ALO AR / RK Prabal Sarma: 1. Briefed about efforts for new memberships 2. Informed India 2016 Standing as number ONE, in new members surpassing Hong Kong 3. Need to sustain growth and challenges ahead All Members Joanna Horton: 1. Congratulated India Branch for acquiring top position in new memberships surpassing Hong Kong and highest for last 15 years 2. Explained Strategic Imperatives for 2017, HQ expectations 3. Stressed on more penetration of IMechE and activities Open session: 1. Expectations from Academia Observers/student spoke 2. Suggestions from Members Events, activities, etc. 3. Experience sharing 4. Need of Cross region activities 5. Budget constraints for travel costs Event participation 6. Provision for Life time membership 2. Elections & Results: 1. AF explained the electoral process, Nominations received, etc. 2. Demographics of results 3. Declared results of contested posts 4. For all other uncontested post/s, the decisions were taken for continuance and/or nominations and/or constitution right of the relevant chair (as given below). These appointments were proposed, seconded by member/s and passed by show of hands (on case basis) and will be for a period of one year. Chair India Branch Ravi Kochak Elected unopposed Vice Chair India Branch Satish Gupta Nominated by consensus Secretary India Branch Mahesh Shinde- Continue by provision & consensus Treasurer India Branch Avadhesh Bahadur - Nominated by consensus Committee Member, India Branch Rafi Sayyad YM Chair, India Rohan Thapar Elected YM Secy. India Ankit Sharma Nominated by consensus Chair South Panel - Vijay Raman Nominated by consensus Vice Chair South panel N. Srinivasan Nominated by consensus Secy. South Panel M.V. Aditya Elected Treasurer South Panel Magdhum Basha Elected YM South Panel Mir Ali Elected Chair & Treasure West Panel Ms. Mrunal Hatwalne Elected unopposed Vice chair West panel - Mahesh Shinde - Continue by provision & consensus Secretary West Panel Ms. Manasi Mone - Continue by provision & consensus YM West Panel Alok Nahata Nominated by consensus Chair East Panel Ashutosh Banerjee - Continue by provision & consensus Vice Chair East Panel Varun Bharthuar Nominated by consensus Secy. East Panel Tapan Kumar Biswas - Continue by provision & consensus Treasurer East Panel K. Bose - Continue by provision & consensus Railway division secretary Amit Ramteke Elected unopposed Secy. Automotive division Ms. Manasi Mone Elected unopposed Automotive division Aman Bir Singh Nominated Co-secy. by consensus Secy. Process Division Avadhesh Bahadur Nominated by consensus Rep.East panel: Sumit Narula - Nominated by consensus (Post AGM, ) All Members YMs, Panels SAR / HQ HQ

4 The web page of India branch shall be updated with these results and subsequent amendment on finalization on remaining posts 3. Notes: 1. There was indecisiveness on North panel office bearers. Chair India branch may decide on nominees and pass a resolution from North panel members 2. YM India Chair to decide & finalize on YMR for North & East Panel General: 1. Meeting ended on a high note, with lot of enthusiasm and commitment from all delegates/volunteers. 2. MS gave vote of thanks to all members/volunteers for their efforts, participation and support for both AGM and an automotive event on previous day. 3. It was also urged to the members for timely communication, reporting, sending claims, getting more sponsorships and in responses Mahesh Shinde CEng, FIMechE Hon. Secretary, IMechE India Branch 17th March 2017 AK RK RT All Members

5 Yearly engineering report of INDIA BRANCH: F.Y The IMechE India Branch is very much active for enriching knowledge of engineering fraternity across India. The India branch is structured into four zone panels (North, East, and South & West), Railway & Automotive divisions and various student s chapters. With the recent passing of the baton, IMechE India branch was constituted with following office bearers, in March 2016: Messrs. Ravi Kochak (Chair), Mahesh Shinde (Secretary), Jivan Dosajh (Treasurer), John Roebuck & Amanbir Singh (Co-chairs: Automotive panel), Amit Ramteke (Secretary: Railway division), Anshul Singla (YMR), Ankit Sharma (Webmaster), Vishal Goyal (Member), etc. However, with changes over a period of time and as institutionalized in recent AGM dated 18th Feb 2017, the following office bearers are holding the office, currently: Messrs. Ravi Kochak (Chair), Mahesh Shinde (Secretary), Avadhesh Bahadur (Treasurer), Ms. Manasi Mone & Amanbir Singh (Co-secretary, Automotive panel), Amit Ramteke (Secretary, Railway division), Rohan Thapar (YMR-India), Ankit Sharma (Webmaster), etc. Under this leadership, all zonal panels and divisions have been volunteering for progress and increasing penetration of IMechE in India. This is being achieved by conducting multiple events, seminars and activities. Some of these activities are handled directly by zonal panel, specific division or student chapter in that zone and/or co-hosted with other agencies; under the guidance and supervision of IMechE India Branch. Some of the events and activities are given below, for which the IMechE India branch spends the amount and/or settle the travel claims of its members (for invitees only) for attending (Refer Annexure I for expenditure details, audited internally). These programs include India branch level meetings, Annual General meeting, prestigious events, etc. All the members are volunteers of IMechE and work for growth and development of engineering fraternity and society in general, on charitable & non-profit basis. Events and activities: 1. India Branch level meetings For strategy and plan of action, the executive members deliberate the issues, provide guidance and support to its members, zonal office bearers and student s chapters 2. Zonal panel and divisional (Railway & Automotive) meetings. Automotive chapter is very much active in West zone and has completed various events in Pune, Nasik and Mumbai, so far. We will be seeking approval from Headquarters to get full fledged Automotive Division status. The Railway division (outside UK) is institutionalised in India at Lucknow as a stand-alone entity, now. 3. Women s day function in Pune (West panel) a. 2016: In presence of SAR Chair, Mr. Sam Perera, Lectures by women engineers and panel discussions b. 2017: Themed as Women who Inspire Presentations by women engineers & keynote address 4. Society for Women Engineers (SWE) Presentation by Women engineers and IMechE Stall 5. SOFE: Speak Of Engineering competition Zonal & National level in 2016, Zonal level for 2017 in progress. 6. Industrial Visits to various companies (Escorts, Mahindra, Tata Motors, JCB, Railway workshops, Jet propulsion facility, etc.) by zonal panels & railway/automotive divisions 1

6 7. Lecture series at ARIMIPIE, IRMEE, IARE, SRM, AISSMSCOE, MITAOE, ITS, RITES etc., through student s chapters and other industries 8. Lectures at Germany, Sri Lanka chapters by Secretary India Branch & IYMC chair during their personal visits 9. Attending SAR regional strategy board meetings & Sri Lanka AGM 10. Visit of HQ officials to Railway establishment, Automotive industries and subsequent lectures. 11. Conducting Global Engineering Debate (GDE), Engineering Forum 2.0 series at Delhi 12. Formation of new 5 Student s chapters across India 13. Support & encourage IIT Mumbai Formula students for IMechE Competition, technical & financial aid 14. Seminars at zonal levels, Memorial lectures, Training for interviewers by HQ Trainer at North & West zone. 15. Publication of events, reporting and media coverage efforts are taken by member volunteers to make people aware of IMechE and its benefits With the guidance and supervision of Branch Managing board, Executive committees of panels; volunteers across India organized multi faceted events such as seminars, lectures, IMechE kiosks and formation of Student Chapters. The start of the year 2017 started with a bang for IMechE India Branch with high quality, high attendance events bridging the gap between Industry and academia on a larger scale across zones, divisions and student chapters. The two major events are already completed by West zone/automotive division at Pune (17th -18th Feb 2017), Viz., 1. National level conference on connected vehicles and Autonomous driving ( Connectonomy ), which had presentations on the theme by various automotive experts. This was substantiated by panel discussions participated by corporate leaders from automotive industries. 2. Back-to-back Annual General Meeting of India Branch followed this. The officials across India attended this meeting. In addition, Representatives from HQ, SAR Chair & representative from Sri Lanka, UK attended this India Branch AGM. The guidance and support provided by not only Branch Managing board but by other sub-committees and volunteers across India, resulted in spectrum of events in the form of lectures, seminars, competitions and AGM. We have had the elections for branch and zona panels and new volunteers emerged from within (Refer Annexure II for AGM MoM) We have many events planned with the start of New Year, which will include an automotive seminar & AGM in Pune, memorial lectures, Industrial visits and lot more to come... We wish all IMechE community and new elects, a very eventful and fruitful new year! Report released by: MAHESH SHINDE (Secretary, IMechE India branch. Enclosures: Annexure I : Expenditure Sheet Annexure II : Minutes of the meeting : AGM 2017, Pune 2

7 ANNEXURE I EXPENDITURE SHEET IMechE India Branch 18th FEB 2017 MONTH DATE Jan' Jan' Feb' Feb'16 Mar' Mar'16 EXPENSES DETAIL CHEQUE COST IN REFERENCE RUPEES Remarks SNR & Company Amit Ramteke ,588 Audit charges FY 2014_ ,743 Industry visit to Tata Motors & VJTI Society for Fusion of Science & Technology Cancelled ,000 IMechE Stall at IFST Ankit Sharma ,421 New year greetings Cancelled Mar' Amit Ramteke ,120 IMechE+IET event meetings - WEST Mar' ,000 India AGM, Accomodaton Mar' ,910 AGM expenses Mar' The Westin Gurgaon Shekhar Chakravorty Dilip Chawathe ,087 AGM expenses Mar' ,767 AGM expenses Mar' Suryanarayana Murthy Amit Ramteke ,761 AGM expenses Mar' ,628 AGM expenses Mar' ,017 AGM expenses Mar' ,475 AGM expenses Mar' Mahesh Shinde Venkata Aditya Nag Mir Moazam Ali Ankit Sharma ,450 AGM expenses Mar' Ankit Sharma ,185 AGM expenses Mar' ,000 AGM expenses Mar' ,407 AGM expenses Mar' The Westin Gurgaon The Westin Gurgaon Citi Bank Card ,355 AGM expenses Mar' ,144 AGM transport taxi charges June' Divya car Rental Pvt Ltd Ravi Kochak ,812 June' Vijay Kothari ,539 IMechE event - South June' Cancelled June' Amit Ramteke ,790 Industry Visit expense June' Tapan Kumar Biswas ,672 AGM Travel expenses* 3 Event sundry expenses

8 June' June' June' July' July' July' July' Oct' Nov' Dec' Shekhar Chakravorty Dilip Chawathe ,720 Travel expenses ,247 Travel expenses Mahesh Shinde Mahesh Shinde Isha Pathak ,863 India branch meeting travel ,799 National SOFE & Seminar travel exp ,039 SOFE travel expenses Gaurav Kumar Verma Mir Moazam ,291 SOFE travel expenses "000175" 2626 Event expenses - South Mr.Mahesh Shinde Mr.Mahesh Shinde Dilip chawathe "000176" 6593 M&M industry visit "000177" Supplement budget - Refer separate sheet* " M&M industry visit (-) 2276 Balance out of extended budget Total Total Spends till Note: The above expenses are as per record received from Allport International, Gurgaon and, for the period preceding to charge handover as acting Treasurer. * Description Corrected post AGM HQ SUPPLEMENTARY BUDGET of Rs /- received through Allport International (cheque no as above) Expenses incurred out of supplimentary budget is as follows: Rupees Dec Event expenses - North - IMPS transfer Meeting expenses - North - IMPS transfer Col. Nagrani Memorial lecture - North Mr. Anshul Verma Mr. Ravi Kochak Mr. Ravi Kochak Manasi Mone Dec Dec Dec Event gifts - Cash given by MPS Dec Manasi Mone Gift set, Sundry items - Cash given by MPS BALANCE 2276 Carried forward to FY 2017 The cheque has been deposited in the bank Prepared by : Mahesh Shinde ( ) (Acting Treasurer, IMechE India) Dated - 14th January 2017 Internally audited by: (Ms. Mrunal Hatwalne) (Ms Manasi Mone) 4

9 ANNEXURE II IMechE India Branch Annual General meeting (18th February 2017: Hyatt Regency PUNE) AGM - Minutes of meeting Attendees: Sam Perera (SP): Chairman, South Asia region Ms. Joanna Horton (JH): Director IMechE HQ Ravi Kochak (RK): Chairman, IMechE India Branch Shekhar Chakravarty (SC): Vice Chair India Branch Mahesh Shinde (MS): Secretary, IMechE India Branch Prabal Sarma (PS): Sri Lanka Group Vice Chairman Paul Arora (PA): Trustee Board member, ISB Member Ms. Alisha Fernandes (AF): International administrator, IMechE Allwyn Peter (AP): Advisor, IMechE India Ms. Manasi Mone (MM):India YM Chair Chair (outgoing) Anshul Singla (AS): SAR Young Member Representative Siddartha Khastgir (SK): Chair IYMC Lasantha Kurukularachchi (LK): Sri Lanka Young Member Chair Tapan Kumar Biswas (TB): Secretary East Panel India Branch N. Srinivasan (NS): Representing Chennai Chapter Mir Ali (MA): Representing South Panel India M. Basha (MB): Representing South Panel India Aman Bir Singh (AB): CO secretary Auto Division India Amit Ramteke (AR): Secretary Railway Division India Avadhesh Bahadur (AV): Secretary, Process Industry Division India Satish Gupta (SG): Council Member & PRI Facilitator Other IMechE members : Ms. Mrunal Hatwalne (MH), Rohan Thapar (RT), Ankit Sharma (AK), Soheb Ahmad (SA), Sachin Thakur (ST), Hiral Patel (HP), C. Mallangouda (CM), Alok Nahata (AN), A. Chandrashekhar (AC),, M. Somanathan (SM), Shripadraj Ponkshe (SH), Prof. Venugopal Kulkarni (ALO-MITCOE). Ms. Smriti Mehta. 23. Observers: Vineet, Shubham, Chetan, Ravindra, Suraj. No. 1. Item Welcome and Introductions Action by RK welcomed all delegates to the Annual General Meeting of IMechE India Branch He thanked the active IMechE volunteers for their support and IMechE India staff for growth in membership. He also appraised the members about CEO visits, RD Chair visits and events held at RDSO Lucknow and two memorial lectures for past IMechE members. A specific gratitude to IMechE Staff and webmaster for Improved governance, E-voting & web posting of events delivered in time. He informed the meeting that apologies had been received from, PK Agrawal (Chair Railway division) & Ashutosh Banerjee (Chair East Panel) He addressed the gathering and gave overview of India Branch Activities. 5

10 Way Forward: Ravi Kochak: Increase the IMechE India branch activities Retention of membership Conversion ratio of affiliates to associates/members Activities & events by Zonal panels & Student chapters All members to update individual Settings All members, panels & student chapters Mahesh Shinde: 1. Update about connectonomy Automotive event held previous day Industry & Academia nexus, 80+ participation, Sponsorships, Etc. 2. Plans to form Automotive division in Pune (First outside UK) 3. Funding more from sponsorship than branch, Use of Student chapters for Venue, Virtual meetings to cut down expenses, Etc. 4. Stress on retaining members & increasing new members 5. Thanked SC for completing registration of IMechE India Branch, especially in the light of sponsorship limitations faced in event. 6. Explore the (event) participating industries for membership 7. Improvement needed from members in communications, reporting & expense claims 8. Need of Change in Expense accounting format (Expense stream & Revenue stream also as guided by PA. 9. Tabled the expense account for acceptance (further proposed by PA & Seconded by AR). It stands passed by show of hands (Members). Based on Query from TB on one expense remark was accepted for correction. 10. Expressed gratitude to AK (webmaster) for event/s web support & Electronic voting app and thanked the international delegates JH, SP, LK & SK for participation. 11. IMechE India branch has now aligned to HQ for Financial year as per calendar year (i.e. from 1st Jan to 31st Dec cycle) and budget accounting will be done on this basis. MS/MH/MM All Members PS/AF/AP All Members Treasurer Treasurer All Panels, Committees & Treasurer Panel/Division reports: (Details available in Quarterly report) 1. AR Railway Division activities 2. MM West Zone activities 3. RT North Panel activities 4. AS/AK YM panel activities (& Student Chapter events) 5. TB East Panel (Read activity letter from Chair East Panel) 6. MA South Zone activities Sam Perera: 1. Increase full members in Student chapter, University accreditation 2. Systematic mentoring 3. Updates from SAR & ISB meeting 4. Stressed on timely reports 5. Directed on Number of project on Web site 6. Information on schedules for SOFE, SAR meeting, Sri Lanka AGM 7. Guidance & Supported for Automotive division Paul Arora: 1. Directives for new (Incoming) treasurer 2. Guidance to YM activities. 3. CPD, Membership engagement & growth 4. Restart News letter Satish Gupta 1. Informed about IMechE India branch registration 2. IT enabled/ca support for budget & accounts Siddartha Khastgir 1. IYMC Introduction, structure & committee updates 2. Explained conversion rate & comparative study To focus on 6 YM (I), ALO Chair, India All Members Webmaster Relevancy MS/MH/MM/SK Treasurer RT All Members Webmaster Treasurer All Members

11 3. Need to understand YMs What they want? 4. Queried on accounting/linking of Railway budget to Branch Budget Prabal Sarma: 1. Briefed about efforts for new memberships 2. Informed India 2016 Standing as number ONE, in new members surpassing Hong Kong 3. Need to sustain growth and challenges ahead Joanna Horton: 1. Congratulated India Branch for acquiring top position in new memberships surpassing Hong Kong and highest for last 15 years 2. Explained Strategic Imperatives for 2017, HQ expectations 3. Stressed on more penetration of IMechE and activities Open session: 1. Expectations from Academia Observers/student spoke 2. Suggestions from Members Events, activities, etc. 3. Experience sharing 4. Need of Cross region activities 5. Budget constraints for travel costs Event participation 6. Provision for Life time membership RT, ALO AR / RK All Members All Members YMs, Panels SAR / HQ HQ 2. Elections & Results: 1. AF explained the electoral process, Nominations received, etc. 2. Demographics of results 3. Declared results of contested posts 4. For all other uncontested post/s, the decisions were taken for continuance and/or nominations and/or constitution right of the relevant chair (as given below). These appointments were proposed, seconded by member/s and passed by show of hands (on case basis) and will be for a period of one year. Chair India Branch Ravi Kochak Elected unopposed Vice Chair India Branch Satish Gupta Nominated by consensus Secretary India Branch Mahesh Shinde- Continue by provision & consensus Treasurer India Branch Avadhesh Bahadur - Nominated by consensus Committee Member, India Branch Rafi Sayyad YM Chair, India Rohan Thapar Elected YM Secy. India Ankit Sharma Nominated by consensus Chair South Panel - Vijay Raman Nominated by consensus Vice Chair South panel N. Srinivasan Nominated by consensus Secy. South Panel M.V. Aditya Elected Treasurer South Panel Magdhum Basha Elected YM South Panel Mir Ali Elected Chair & Treasure West Panel Ms. Mrunal Hatwalne Elected unopposed Vice chair West panel - Mahesh Shinde - Continue by provision & consensus Secretary West Panel Ms. Manasi Mone - Continue by provision & consensus YM West Panel Alok Nahata Nominated by consensus Chair East Panel Ashutosh Banerjee - Continue by provision & consensus Vice Chair East Panel Varun Bharthuar Nominated by consensus Secy. East Panel Tapan Kumar Biswas - Continue by provision & consensus Treasurer East Panel K. Bose - Continue by provision & consensus Railway division secretary Amit Ramteke Elected unopposed Secy. Automotive division Ms. Manasi Mone Elected unopposed Automotive division Aman Bir Singh Nominated Co-secy. by consensus Secy. Process Division Avadhesh Bahadur Nominated by consensus Rep.East panel: Sumit Narula - Nominated by consensus (Post AGM, ) The web page of India branch shall be updated with these results and subsequent amendment on finalization on remaining posts Notes: 1. There was indecisiveness on North panel office bearers. Chair India branch may decide on nominees and pass a resolution from North panel members 7 AK RK

12 3. 2. YM India Chair to decide & finalize on YMR for North & East Panel General: 1. Meeting ended on a high note, with lot of enthusiasm and commitment from all delegates/volunteers. 2. MS gave vote of thanks to all members/volunteers for their efforts, participation and support for both AGM and an automotive event on previous day. 3. It was also urged to the members for timely communication, reporting, sending claims, getting more sponsorships and in responses Mahesh Shinde CEng, FIMechE Hon. Secretary, IMechE India Branch 17th March RT All Members

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23 IMECHE, INDIA BRANCH WELCOME TO ALL DELEGATES! ANNUAL GENERAL MEETING SECRETARY S REPORT : FY APR 2016 ~DEC MAHESH SHINDE HYATT REGENCY, PUNE 18TH FEB 2017

24 IMECHE, INDIA BRANCH THE CONSTITUTION IS ESTABLISHED AND IMECHE, INDIA IS NOW REGISTERED!!! HYATT REGENCY, PUNE 18TH FEB 2017

25 IMECHE, INDIA BRANCH HIGHLIGHTS IMECHE, INDIA BRANCH HAS PROGRESSED NOT ONLY IN NUMBER OF ACTIVITIES OR EVENTS, BUT ALSO IN ACTIVE VOLUNTEERS ACROSS COUNTRY AND NUMBER OF MEMBERSHIPS (PAID AND AFFILIATE STUDENTS! WE ARE PROBABLY THE BRANCH IN THE REGION (IF NOT WORLD) HAVING THE HIGHEST PAID MEMBER REGISTRATION FOR WE HAVE ALSO SEEN EMERGENCE OF RAILWAY DIVISION (FIRST & THE ONLY ONE OUTSIDE UK) AT LUCKNOW, INDIA & ITS MULTI FOLD ACTIVITIES! AUTOMOTIVE DIVISION ORGANISED A BIG & SUCCESSFUL EVENT TO START 2017 WITH A BANG! WE NEED TO TAKE EFFORT ON MEMBERSHIP RETENTION & SPONSORSHIPS. HYATT REGENCY, PUNE 18TH FEB 2017

26 IMECHE, INDIA BRANCH THE PAST YEAR... CHANGE OF HANDS ORGANISING COMMITTEES (INDIA BRANCH) FORMATION OF RAILWAY DIVISION IN LUCKNOW PROPOSALS FOR AUTOMOTIVE DIVISION IN PUNE SOFE ZONAL, NATIONAL, SAR LEVELS EVENTS AND ACTIVITIES INCREASED IN MULTI-FOLD MEMORIAL LECTURES IN REMEMBRANCE MORE AND ACTIVE STUDENT CHAPTERS MEMBERSHIP RETENTION EARLY BURNOUTS SPONSORSHIPS COMMUNICATIONS PUBLICITY & RESPONSE REPORTING DELAYS / REMINDERS ZONAL PANEL ELECTION DELAYS NORTH & SOUTH HYATT REGENCY, PUNE 18TH FEB 2017

27 IMECHE, INDIA BRANCH THE PAST YEAR... STATISTICS Q2 Q Q Q Zonal YM Zonal Zonal New Volunteers Events Attendance 15 avg ** Co-hosted Media articles PRIs Mentoring YM YM Q3 Q4 TOTAL HYATT REGENCY, PUNE 18TH FEB 2017

28 IMECHE, INDIA BRANCH WHERE WE ARE: MEMBERSHIPS Affiliates: 4236 Nos. Affiliate Affiliate Affiliate Affiliate Apprentice: 56 Graduate: 688 Paying:7(including 3 staff) Students: 3485 Associate Members: 305 Companion: 1 Fellows: 70 (CEng: 47, IEng: 10, Unregistered: 13) Honorary Fellow: 1 Members: 223 (CEng: 99, IEng: 99, EngTech:10, Unregistered: 15) HYATT REGENCY, PUNE 18TH FEB 2017

29 IMECHE, INDIA BRANCH EFFORTS/ SUPPORT : ZONAL PANELS, DIVISIONS, ACADEMIA, ETC. 01 ZONAL PANELs: Events, Publicity, Paid (New/retain) Memberships, Sponsorships 02 DIVISIONs : Explore potential (Sponsors/members/publicity) through activities 03 ACADEMIA (Student Chapters) : More Events, Venue, Volunteers 04 IMECHE UK-India : Conversions, Support, Information 05 SAR : Cross pollination, Budgets, Knowledge 06 IMECHE UK: Knowledge, Technology, Funding 07 VOLUNTEERS : Passion, Mentoring, Techno-delivery HYATT REGENCY, PUNE 18TH FEB 2017

30 IMECHE, INDIA BRANCH : FINANCIAL REPORT : APR 2016 DEC 2017 HYATT REGENCY, PUNE 18TH FEB 2017

31 IMECHE, INDIA BRANCH We could get marginally higher budget for 2017 (than 2016) despite the indications from SAR/HQ yet possibly due to their support in response to our increased events and memberships!. HYATT REGENCY, PUNE 18TH FEB 2017

32 IMECHE, INDIA BRANCH FACTS 1. Limited Budgets 2. More events but almost no sponsorships (45+10K) 3. Physical Zonal Meetings costs 4. Student to ALO Vs Event cost per person 5. Change of financial year for India Branch Cost control? 6. Supplementary budget of GBP 1000 (~Rs.82000) 7. Difficult seaming of previous budget accounts 8. Need India Branch account (sponsorship issues faced) 9. Develop Negotiation skills & alternatives for costs HYATT REGENCY, PUNE 18TH FEB 2017

33 IMECHE, INDIA BRANCH ACCOUNTS REFER HANDOUTS A/C HYATT REGENCY, PUNE 18TH FEB 2017

34 IMECHE, INDIA BRANCH For more information please contact: MAHESH SHINDE Hon. Secretary, IMechE India Branch THANK YOU HYATT REGENCY, PUNE 18TH FEB 2017