Section Vitality. Babak Beheshti Vice Chair, Geographic Unit Operations

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1 Section Vitality Babak Beheshti Vice Chair, Geographic Unit Operations

2 The Section Role An Overview Scope of the Section Section Mission Section Goals Section Serving to meet Member Expectations 2

3 Sections Cover Broad Scope Locally Member and Geographic Activities Board Geographic Unit Structure Technical Activities Board Regions IEEE Societies Areas Sections Parents - WIE, Consultants, GOLD, LMC Chapters Affinity Groups Sub-Sections Student Branches Councils SB Chapters SB Affinity Groups

4 Section Goals Increase member engagement Improve relationships with and among members Increase operational efficiency and effectiveness, within the section and its interfaces Enhance collaboration Local face of TAB, EAB, PSPB, IEEE- USA, IEEE-SA, Region/area to members and other non-ieee societies Local face of IEEE to community

5 Section Goals Cont d Increase membership Ensure the collection of appropriate information necessary to all the IEEE to become a data driven organization Result A skilled engaged member who is capable of bringing technological innovation and excellence to directly benefit the profession and the common good of humanity and Achieve the Vision and Mission of IEEE

6 Reasons Joined IEEE Originally To remain technically current To obtain IEEE publications To enhance my career opportunities To join IEEE societies To enhance my stature within the profession To network with others in the profession For continuing education To participate in local IEEE activities A professor suggested it To obtain a reduced registration fee at IEEE conferences To have access to discounts on professional and personal services To give back to my profession To access insurance To give back to the world community To obtain an IEEE alias with virus protection To participate in standards development To participate in student branch activities To participate in student contests HG Members 64% 55% 41% 39% 37% 34% 27% 24% 22% 20% 13% 13% 9% 6% 6% 6% Students 6 BASE: ALL QUALIFIED RESPONDENTS (Members, N=1,319/Students, N=905) Q915. Please indicate the major reasons you originally joined IEEE. Please choose all that apply.

7 Reasons for Maintaining IEEE Membership - Higher Grade Members To remain technically current 72% 66% To obtain IEEE publications 62% 59% To join IEEE societies 40% 39% To network with others in the profession 38% 30% To enhance my stature within the profession 34% 31% To enhance my career opportunities 32% 30% For continuing education 31% 29% To obtain a reduced registration fee at IEEE conferences 27% 20% To participate in local IEEE activities 26% 19% To obtain an IEEE alias with virus protection 23% 13% To give back to my profession 21% N/A To have access to discounts on professional and personal services 20% 26% To access insurance 19% N/A To give back to the world community 13% N/A To participate in standards development 10% N/A 7 BASE: ALL QUALIFIED RESPONDENTS (Members, N=1,319) Q915. Please indicate the major reasons you originally joined IEEE. Please choose all that apply. = Statistically higher at the 95% confidence level (between 2008 and 2004).

8 Section Vitality An Overview Our Future Vision Section Vitality Focus on a positive member experience Challenges for Local Leaders Planning and Support Getting Started 8

9 Together We Can Create the Future Ensures the right services, tools, products, and programs are provided. IEEE Support Engaged Members Future Vision Local Leadership Creates the member experience and engagement opportunities in the local area.

10 Section Vitality Focuses on a Positive Member Experience at the Local Level Known to others Welcomed Recognized Informed As a Member of my section I am Listened to Learn & Grow Professionally Consulted

11 Challenges for Local Leaders Changes in local industry Industry exit from the market New technology areas of focus Programs and solutions for the local practitioner Geographic distance of members Dual working families Member viewpoints Increasing the volunteer pool 11

12 Section Vitality Planning and Support MGA Board has made Section Vitality a Priority Supported by MGA Geographic Unit Operations Support Committee Scott Atkinson Martin Bastiaans Manuel Castro Babak Beheshti, Vice Chair Rakish Kumar Hidenori Nakazato Murty Polavarapu Enrique Tejera Lawrence Whitby Jeffry Handal Goal: Develop a long term plan to address Section Vitality 12

13 Section Vitality Future Direction 2010 Getting Started Methodology Section Vitality Study Outcome 2011 Identify the Section Fundamentals Key Success Factors & Examples Next Steps 13

14 Getting Started - Methodology 2010 Identified key functions of highly engaged sections Survey all section leaders Identified High Correlation Rates Results mapped to each section retention and recruitment results Provided a baseline of successful characteristics Support future planning 14

15 Section Vitality Study - Outcome - Ongoing Section website updates - Annual volunteer & Member recognition - Conduct annual social event - Conduct events with students - Personal Contact with members - Obtain member feedback via survey - Conduct joint events with other professional organizations - Section self assessment to establish annual goals and deliverables 15

16 Section Fundamentals Understands Governance Using tools effectively Regular planning of activities Encourages Volunteering through Recognition Training Maintaining Continuity of Geographic Unit Activities 16

17 Section Vitality - Key Success Factors Financial Member & Volunteer Recognition Partnership / Industry Affinity Groups Section Develop Programs Student Branches Technology Chapters Blue = key areas of interaction with Technical Activities 17

18 Build Partnerships Section collaboration Sponsor joint conferences Country national societies National Society Agreements Promote local industry participation Discussion forums Local government Invite participation on social topics 18

19 Develop Programs Existing and new IEEE programs - Reference source being made available in CLE - Incorporate in your section planning Conferences IEEE Communications Society s Enhanced Conference Tutorial Program Distinguished Lecture Program IEEEXTREME 19

20 Embracing New Technology Opportunities Make the shift Technology Creator Technology User Our brand, our technology, our needs 20

21 Embracing New Technology Opportunities Take advantage of vtools (vtools.ieee.org) Virtual meetings -- DimDim Schedule, manage and report meetings Run online elections Create websites -- WebInaBox NEW vtools Online Officer Reporting Survey your member -- Fluid Surveys 21

22 Embracing New Technology Opportunities Find out what s going on in your section through myieee Personalized gateway to IEEE membership Customized volunteer desktop Connect with volunteer leadership Find upcoming conferences and other members Learn more about individual benefits 22 Read the latest news from IEEE Spectrum, IEEE Standards News, and The Institute

23 Embracing New Technology Opportunities Use enotice to send blasts for newsletters, meeting notices and events. Use SAMIEEE to mine data and determine member society memberships, publication purchase trends, technical interests. 23

24 Embracing New Technology Opportunities Create a Section Social Networking Site Effective communication with section members and volunteers Availability to post pictures, videos,and relevant information for all members Instant notifications regarding past or upcoming events 24

25 Engage with Chapters Know your member - areas of technical interest - Cross section of interest Establish new chapters Expand scope of existing chapters Identify member special interest needs Section ExCom member involved at chapter meetings 25

26 Engage with Student Branches Organize Student Transition and Elevation Program (STEP) event(s) Invite all Section units Encourage participation in section events and award programs Promote Student Chapter events Interact with undergraduate and and graduate student members 26

27 Engage with Affinity Groups Know member demographics -Determine interest start new groups Survey members and create activities to address their interests Recognize Life Members - Time and expertise - Valuable volunteer pool - Ties to industry and work experience 27

28 Responsible Financial Stewardship Planning to support activities of the - Section - Chapters - Affinity groups - Student branches 28

29 Recognize your Members Senior Member Elevation Process IEEE Grade 2008 Retention Rate Fellow 98.0% Senior Member 96.4% Member 82.0% Associate Member 68.1% Student 53.3% Senior Member Nomination Event Guide 29

30 Focus on Member Lifecycle Student Members Graduate Student Members Early Career Members Mid-Career Members Senior Career Members Retirees 30

31 Early Career Members Mentorship Industry Academia Recognition Provide opportunities for the young scholars to present at the local chapter meetings 31

32 Section Self Assessment Guide Section Self Assessment Guide Align Goals to Actionable Plans Suggest solutions for Focus Areas Inventory of tools, training

33 Next Steps Long term project to deliver: 1. Self assessment 2. Solution toolkit 3. Metrics to monitor progress and effectiveness 33

34 2011 Breakout Sessions Enhance Geographic Unit Vitality Breakout Session Resources and Tools in Support of Sections, Chapters, Affinity Groups Financial Management for Section and Chapters Section Vitality Resources and Tools for Member Development Engaging New Members: The First Year Member Experience Increasing Visibility of Local IEEE activities IEEE Worldwide Legal Review and Section Partnership IEEE Member Engagement Using Social Media Improving IEEE's engagement with Industry The best way and the best place to publish your best work. Standards-Related Opportunities to Support Membership Growth and Industry Participation "Generating Income and Improving Communications Within Your Local Section -- for Medium to Large Sections" 34

35 Where to find this Presentation: This and all Sections Congress 2011 presentations will be available for view at the IEEE Center for Leadership Excellence website. Visit us for this and other Volunteer Leadership training specifically designed to train volunteers like you! Let us know what you think: 35

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