STANDING COMMITTEES

Transcription

1 STANDING COMMITTEES AUDIT - Tasks: Complete the annual internal audit process by August 31, 2017; procure a professional audit if needed; Report audit findings and recommendations at the September 2018 Regular Meeting. G. Penny Fleming-Corley Melinda Carter LeShel Hutchings Deidra Kellogg-Okoye Rhonda Talford Knight BUDGET - Tasks: Assist Chapter Treasurer as needed; Plan and present the annual budget to the membership for approval by the March, 2018 Mother s Meeting, to be voted on at the March, 2018 Mother s Meeting and/or in accordance with organizational governance. Tiffany Barfield Darla Ball Melissa Blount-Garner Roberta Meacham Jayme Smoot BYLAWS - Tasks: Facilitate the submission of the chapter s recommended national and regional bylaws amendments, if any in concert with the Board by November 1, 2017; receive, edit and coordinate the presentation of suggested amendments to the chapter bylaws to the membership for approval throughout the program year. Coordinate with Ad-Hoc Policy and Procedures Subcommittee to recommend and complete necessary updates and amendments to the chapter s policy and procedures, based on chapter bylaws; Promote awareness and facilitate compliance with chapter, regional and national policies and procedures including grievance process guidelines. Assist the chapter in defining Grievance Procedural Processes congruent with the regional and nation guidelines, policies and procedures; to work with the Policy and Procedures Committee to ensure grievance procedures are included in the chapter s governing documents; and to make recommendations and/or co-facilitate chapter training on said process with necessary Tanisha Brown Melinda Carter G. Penny Fleming-Corley Carla Granger Carla Williams CHARITABLE CONTRIBUTIONS - Tasks: Develop the proposal selection and criteria for donations of funds to charitable organizations; Receive and present to the membership for approval the recommendations for charitable donations by December, 2017; Serve as point of contact for chapter relative to charities and philanthropic activities as needed.

2 Tracey Jackson Micah Cook Tiffany Hunt Kristi Martin Rodriguez Lauren Payne Janae Tucker Tracy Townsend Enders CHILDREN S ACTIVITIES - Tasks: Oversee the grouping of the children; provide a Children s Roster to the Program Director by July 30 th ; Coordinate the planning and facilitating of monthly children s activities; Present a mid-year evaluation report at the January Regular Meeting; Present an annual evaluation report at the May Regular Meeting. LeShel Hutchings Micah Cook Lisa Adams Lia Easler Tanisha Brown Veronica Farris Felicia Clayton Sheryl McKenzie Kristi Martin Rodriguez PrK Primary Intermediate Intermediate Jr. Teens Jr. Teens Sr. Teens LTA Sr. Teens Co- Sr. Teens Co- COURTESY - Tasks: Develop a process to ensure and assure courtesies are extended to chapter members and their families and other dignitaries upon notice of family illness, birth, death, and/or other significant life event; Assist the Protocol in serving as official hostesses for the chapter when the need arise. Janae Tucker Denise Hayes Tamora Lupton-Wilkinson Hope McIntosh Sharett FAMILY ACTIVITIES COMMITTEE - Tasks: Submit proposal of activities/events to the Program Director; Plan and facilitate our annual holiday celebration and other activities as directed by the Program Director in concert with the Board and Body. Dana Moulton Charmian Todd Boyd Roberta Meacham Vonda Reed Owens Tracy Appiah

3 FUNDRAISING COMMITTEE - Tasks: Plan and facilitate the biennial major chapter fundraising event based on research relative to community need and target population, to be held in 2017/2018, to serve as a proposal for the chapter s fundraising signature event. Darla Ball Melissa Blount-Garner Denise Hayes Tiffany Barfield Leslie Bauknight Shari Hicks-Graham Tamora Lupton-Wilkinson Jala Moore Co- Co- Co- LEGISLATIVE COMMITTEE - Tasks: Promote awareness of national and regional legislative issues to the membership; Informs other committees on planning projects aligning with the initiatives; Advise Charitable Contributions Committee on donations aligning with the initiatives. Ericka Beasley Michelle Armour Natasha Davis G. Penny Fleming-Corley Sheryl McKenzie MEETING COMMITTEE - Tasks: Establish the Hostess/Repast schedule if applicable; Assist in identifying, greeting, and preparing at least 2 guest speakers/special presentations during program year; assist the President and Executive Board with preparing the agendas and preparing tellers; assist the Corresponding Secretary in obtaining committee reports and distributing information (e.g., minutes) for Monthly Regular Meetings. Tracy Townsend Enders Lia Easler Veronica Farris MEMBERSHIP COMMITTEE - Tasks: Under the direction of the ship, develop a written membership assessment, sponsorship, and retention strategy, and submit to chapter for implementation, to include making recommendations for intake, preparing intake budget for vote if applicable; planning and facilitating the sponsorship (e.g., training), profile submissions and election process of prospective NEW members for 2018; Facilitate the Chapter Mentorship Program; and Spearhead member engagement activities (e.g., retreat, member social activities); Plan and facilitate Associates Appreciation; coordinate with the GTRM planner in the programming of the luncheon for Incoming, Graduating Teens and Retiring Mothers as needed/applicable; assist in recognizing mothers

4 throughout the program year, including assisting in completing superlative submissions to the Region if and when applicable; complete membership mid-year evaluations. Jami J. Ervin Lisa Adams Ericka Beasley Natasha Davis Shari Hicks-Graham LeShel Hutchings Jala Moore Lauren Payne NOMINATING COMMITTEE - Tasks: In accordance with the Nominating Guidelines established for the chapter pursuant to chapter bylaws, the NEB and Region, present to the chapter at the November meeting the information pertaining to the candidacy and election process; prepare the candidate criteria and ballots for the election of the office of Treasurer, to occur by April, (appoint?) Sheryl McKenzie Charmian Todd Boyd (1) Maureen Letts Joyner (2) Karen Heath Wade (3) Tamora Lupton-Wilkinson (4) Shari Hicks-Graham 1st Alternate Vonda Reed Owens 2nd Alternate PROGRAM COMMITTEE - Tasks: In concert with the Chapter Program Director, plan and facilitate the following 2017/2018 activities/events: Jack and Jill Day (September), Carole Robertson Day (September), Founders Day (January), Jack and Jill Day of Fitness (April); Black Family Day (May), and other activities, e.g. Father s appreciation, and assist with Father s Auxiliary activities, as deemed by the Chapter, Region and/or the National Headquarters, and coordinate with other chapter committees on joint activities as directed by the Program Director. List by name who is responsible for spearheading each event listed above. Dana Moulton Charmian Todd Boyd Roberta Meacham Vonda Reed Owens Tracy Appiah AD HOC COMMITTEES

5 Five Star - CHAPTER EXCELLENCE Celebration - Tasks: Participate in monthly Five Star 2.0 Informational / support webinars (National and Regional Webinars); Ensure the infrastructure is established at the start of 2017 and 2018 to document all efforts towards achieving Chapter Excellence by June 1, 2018, including completing assessments and application; to work with the Board, Communications Officer, and committees to ensure 5Star Excellence objectives are achieved on a quarterly basis. Assist in planning celebration when 5Star milestones are met. Hope McIntosh Sharett Tracy Appiah Carla Granger Jayme Smoot Carla Williams GRIEVANCE PROCESS COMMITTEE - Tasks: Committee to be activated as needed in accordance with National and Regional policies and guidelines. ship - closed committee. Former tasks to be assumed by Policy and Procedures Subcommittee (Bylaws). SERVICE COMMITTEE - Tasks: Present chapter-wide service project proposals to the Board and Body for approval; work with Programming and Charitable Contributions to ensure local, regional and national aims are pursued; Coordinate the annual March of Dimes activities: Present an annual report at the May Regular Meeting regarding achievement of service outcomes (e.g., community partnership and relationship, population impact, measures of success, and going forward recommendations). Roll out a MENTAL HEALTH INITIATIVE - Task(s): To raise awareness surrounding mental illnesses within the African American community in concert with MH Awareness Month (May, 2018) and the national and regional aims around the subject; Informs other committees on planning projects aligning with the initiatives; Advise Charitable Contributions Committee on donations aligning with the initiatives. Special interest in teen suicide amongst African American youth; post-partum disorders and maternal mental illness on pregnancy, coping with breast cancer, and early childhood development outcomes. Ensure each grade group in the chapter performs a community service activity during the program year. Maureen Letts Joyner Michelle Armour Leslie Bauknight Melinda Carter Tiffany Hunt Deidra Kellogg-Okoye Rhonda Talford Knight

6 POLICY AND PROCEDURE COMMITTEE - Tasks: Recommend and complete necessary updates and amendments to the chapter s policy and procedures, based on chapter bylaws; Promote awareness and facilitate compliance with chapter, regional and national policies and procedures including grievance process guidelines. GRADUATING TEENS/RETIRING MOTHERS LUNCHEON - Plan the annual luncheon honoring the graduating senior teens and their mothers, including identifying speakers and putting together luncheon program; work with ship to include new members and/or Associates (Bridging Over Ceremony); purchase gifts for senior teens. GRANT WRITING COMMITTEE - Tasks: Prepare and submit grant proposals to the Jack and Jill Foundation by prescribed deadlines, e.g., December 1, 2017 or as directed by the Foundation through the Regional MAL; Coordinate with the Service Committee, Programs, and Charitable Contributions when applicable to identify the need for and pursuit of awarded funds for proposed chapter-wide and group projects. Tasks assumed by Foundation as needed. TECHNOLOGY COMMITTEE- Tasks: To assist in maintaining the chapter s website, Facebook pages, and other technological vehicles aimed at advancing the chapter s brand and improving communication among committees, members, and community partners (e.g., GroupMe); To assist the Editor in compiling, reviewing, posting, and distributing the chapter s electronic news (e.g., newsletter) no less than quarterly; Continue to evaluate the potential benefit of technological resources (e.g., PayPal for Outlook, GoToMeeting; Slack, Election Buddy.com, and Eventbrite.com ) and on an ongoing basis, present recommendations to the membership for approval; Execute the implementation and training of these technological resources as well as assist in releasing public announcements and chapter releases as needed. A component under Programming