Soroptimist International of Ashland

Transcription

1 Soroptimist International of Ashland Club Calendar JULY BEGINNING OF MEMBERSHIP AND FISCAL YEAR Club is Dark Pillow Booth Continues... 1 New fiscal year for region - New club officers officially take office 1 DEADLINE: Federation dues, International dues, and Founders Pennies due to Federation Headquarters. 1 DEADLINE: Dues and assessments due by this date to Northwestern Region Treasurer 4 Independence Day 30 UN World Day Against Trafficking In Persons Day. Hold club/board member retreat (optional but recommended) Transfer club records, club log-on information and mailbox key to incoming president Finalize club committees and chairs Arrange for review of previous year s finances - target August 15 for completion Check club and president s materials and order as needed AUGUST Women's Equality Club continues to be Dark Pillow Booth Continues Women's Equality Day 31 Board Meeting Hold club/board member retreat if not held in June or July (optional but recommended) Check to make sure financial reports and finance review is ready for September business and Board meetings SEPTEMBER UN International Day of Peace Share DISTRICT MEETING CALL with Club Encourage OFFICERS AND MEMBERS TO ATTEND Business Meeting (1 st meeting of the month) Committee Chairs Convene Committees Pillow Booth duties continue... Newsletter articles due to Georgina Holderness by 27 th of the month. Review SIA Federation Annual Club Award Form to help plan your club year

2 2 Business Meeting Weekly meetings commence at Casa Del Pueblo Restaurant, Wednesdays, at noon. i 7 Labor Day 21 UN International Day of Peace Live Your Dream Awards application to be downloaded from Federation web site for distribution. Pay mandatory District Meeting registration ($30.00 early registration/attendee; each club pays for a minimum of 2) 45 days in advance of meeting. OCTOBER Domestic Violence & Breast Cancer Awareness Month Reserve space at Ashland Springs Hotel for Installation Banquet and Awards Luncheon. 3 Soroptimist Founders Day (1921) SI International Club Friendship Day and UN World Habitat Day 6 Day of Unity - Soroptimist Workplace Campaign to End Domestic Violence 7 Business Meeting (1 st meeting of month 12 Columbus Day District 2 Meeting Skamania Lodge, Stevenson, WA. 24 United Nations Day 26 SI-Ashland Board Meeting 30 Mail ballot sent for Federation board members in regions electing this cycle 31 Halloween Distribute applications for Live Your Dream Awards and select judges NOVEMBER Violence Against Women Awareness Month 1 Daylight Savings Time Ends move clocks back an hour. 3 Election Day Vote! 4 Business Meeting (1 st meeting of month) 10 DEADLINE: Northwestern Region Nominating Committee nominations due to Nominating Committee Chairman. 11 Veteran s Day 15 DEADLINE: File IRS Form 990 or 990EZ 15 DEADLINE: Proposed amendments and resolutions to NWR Bylaws Committee 15 DEADLINE: LIVE YOUR DREAM AWARDS application for club level awards 23 SI-Ashland Board Meeting 25 UN International Day for Elimination of Violence Against Women/Soroptimist Workplace Campaign to End Domestic Violence. 25 No Meeting - pre Thanksgiving 26 Thanksgiving Day DECEMBER Universal Human Rights Month 1 Giving Tuesday 2 International Day for the Abolition of Slavery 2 Business Meeting (1 st meeting of month) 10 UN Human Rights Day/ SI President s Appeal - members encouraged to make personal sacrifice/donation; clubs collect and send to SIA Headquarters.

3 23/30 No Meetings during holidays 25 Christmas Day 31 Live your Dream art contest deadline. JANUARY 2015 HAPPY NEW YEAR! 1 New Year s Day - No meeting 5 Board ballots due at headquarters in regions electing this cycle 6 Business Meeting (1 st meeting of month) 11 National Day of Human Trafficking Awareness in the United States 18 Martin Luther King Jr. Day - observed 25 SI-Ashland Board Meeting Review Annual Club Award Form for club progress in first 6 months of club year. File IRS Form 1099 for Live Your Dream Awards recipients receiving $600 or more. Treasurer to calculate amount due OSF in March at their Board Meeting. FEBRUARY Women s Heart Health Month 1 DEADLINE: Live Your Dream Award club applications due District Chairman for judging 3 Business Meeting (1 st meeting of month) 6 Area Meeting - Jackson/Josephine county clubs 15 DEADLINE: Live Your Dream Region level judging deadline 15 DEADLINE: Dream It, Be It club transmittal due to region 15 President s Day 26 Mail ballot for SIA President-elect sent to clubs 29 SI-Ashland Board Meeting Appoint/elect club nominating committee according to club bylaws (must be active members, one appointed by President, one by board, and one by club) Pay Region Conference Registration/Pooling Fees 60 days prior to conference in April. MARCH Women s History Month Share NORTHWESTERN REGION CALL TO CONFERENCE with Club Encourage OFFICERS AND MEMBERS TO ATTEND Administration Committee begins preparing for Budget SOU Grant-In-Aid Applications Due Vicki Smith Memorial Scholarship decision is due. 1 DEADLINE: Soroptimist Club Grants for Women/Girls applications to headquarters 2 Business Meeting (1 st meeting of month) 8 Soroptimist International Saturday of Service 8 International Women s Day 13 Daylight Savings time begins move clocks one hour 15 DEADLINE: Live Your Dream region due to headquarters 15 Dream It, Be it region transmittal due to headquarters 15 Convention fee payments due at Headquarters

4 Order new officer pins for installation and membership recognition items. Accept nominations for club officers. Pooling Fee for region conference due to NWR Treasurer (included in Call to Conference ). Pay mandatory registration fee to NWR Conference Registration Chair ($60.00/club/2 delegates). Study, as a club, amendments, resolutions, slate of candidates scheduled for voting at region conference. APRIL Sexual Assault Awareness Month Vicki Smith Memorial Scholarship applications finalized. Selection interviews completed and school notified. SOU Grant-In-Aid selected and notified. 6 Business Meeting (1 st meeting of month) 7 UN World Health Day 8 Call to Convention sent from headquarters Northwestern Region Conference Davenport Hotel Spokane, WA 22 Earth Day 25 SI-Ashland Board Meeting Club president to form installation committee and begin preparations for installation; make sure Past President s pin has been ordered. Administration committee prepares and presents proposed budget; President is ex-officio member. MAY PILLOW BOOTH SIGN-UPS BEGIN Dues Invoices Sent Out Payment due by June 15 Presentation of Ashland High School awards and certificate at High School Awards Program Committee Annual Reports due to President 3 President-Elect ballots due at headquarters 4 Business Meeting (1 st meeting of month) - Adopt Budget 11 Live Your Dream Award winners and scholarship winners recognized at Club Awards Luncheon. 20 Early Registration deadline for SIA convention. 23 SI Board meeting 25 Pillow Booth Orientation for all members for the upcoming season 30 Memorial Day 31 DEADLINE: Club Giving Fund donations due to Headquarters for recognition. 31 DEADLINE: Founders Pennies contributions due to Headquarters for inclusion in 2015 recognition. 31 DEADLINE for All Aboard the Membership recruitment campaign ends. Invoices mailed from Headquarters and Northwestern Region for dues and assessments. Form 200 of next year's club officers submitted to Headquarters - original to Federation Headquarters, copy to NWR Governor and District Director - due by July 1, JUNE FISCAL YEAR ENDS JUNE 30, 2016 DUES DUE BY JUNE 15

5 Pillow Booth Begins 1 DEADLINE: Dream It, Be it project evaluation due 1 Business Meeting (1 st Meeting of the Month) 12 Club Anniversary of Charter (1946) HAPPY 70 th BIRTHDAY! 13 Installation Banquet 13 Walt Disney World Dolphin Resort reservation deadline for convention. 15 Picnic at Garden Way Park JULY 2015 National Freedom Month 1 DEADLINE: Form 200 due from clubs (newly elected officers) to Headquarters, NWR Governor, and District Director 1 DEADLINE: dues and voluntary Founders Pennies to Federation; dues and assessments to NWR Treasurer. 1 DEADLINE: Soroptimists Celebrating success Award entries due to region 4 Independence Day SIA 44 th Biennial convention, Walt Disney World Dolphin Resort, Orlando, Florida NOTE: Carefully check all deadline dates as there may be changes. Federation Deadline dates are based on RECEIVED BY ~ Region Deadline dates are POSTMARKED BY