IEEE Islamabad Section

Transcription

1 Secretariat: Minutes of the Ex Com Meeting Friday the 30 th September, 2011 M. A. Jinnah University Attendees: 1. The meeting was attended by the following members / guests Dr. Muhammad Mansoor Ahmed, Chairman AVM (R) Saleem Tariq, Member Ex Com Air Cdre (R) Mansoor Malik, Member Ex Com Dr. Muhammad Akbar, Member Ex Com Gp Capt (R) Umar Farooq, Member Ex Com, Chair Computer Society Prof. Dr. Azzam ul Asar, Chair Power Engg / Power Electronics Prof. Dr. Umar Khan Khattak, Chair GRSS Dr. M. Aamer Iqbal Bhatti, Chair IEEE Islamabad-Lahore-Karachi Joint Sections Control Systems Society Prof. S. M. Owais, Chair Consultancy Network Dr. Mohammad Ahmad Choudhry, Chair, Membership Development Mr. Aamer Jelani, Chair Student Affaris Dr. Adnan Rashdi, Vice Chairman, Communication Chapter Dr. Saeed Mahfooz, Chair ICCNIT Conference Dr. Naveed Ikram, RIPHAH University, Islamabad Dr. Farrukh Aslam Khan, FAST NU, Islamabad Dr. Aftab Maroof, FAST NU, Islamabad Dr. Aamer Baqai, NUST, EME College S. Sarfraz Ali, NESCOM, Isalamabad (IBCAST-2012) Dr. Imran Akhtar, ICAMS-2011 Dr. Syed Athar Masood, ICEM 2012 Dr. Umar Izhar, ICRAI 2012 Conference Dr. Naveed Durrani, NESCOM, Islamabad Syed Ali Abbas, NESCOM, Islamabad Mr. Muhammad Aslam, NESCOM, Islamabad Dr. Muhammad Rafique Dr. Sajid Raza 2. Dr. Muhammad Mansoor Ahmed, Chairman welcomed all members and guests. The meeting thereafter proceeded in accordance with the agenda. Agenda Item No. 1: Review of Previous Ex-Com Meeting Minutes 3. The minutes of the meeting dated May 27, 2011 already communicated were reviewed and confirmed. IEEE Executive Committee Meeting Minutes Page 1

2 Agenda Item No. 2: 2 nd Annual IEEE Day Discussion 4. Different options for the Celebration of the 2nd Annual IEEE Day were discussed in length and it was decided that an event will be held on 6th October, 2011, inline with the theme of the day. Dr. Aftab Maroof very kindly offered FAST NU Campus Islamabad auditorium to host the event. It was decided that student chapters under will also be invited to participate in this event. Dr. Azzam ul Asar and Mr. Mansoor Malik were requested to participate in the event as speakers. Both of them has very kindly accepted to deliver the talk. It was also decided that the student representatives will also be invited to share their experience. In this regard Ms Maryam will be requested to come in the event to share her experience of Student Congress 2011, Newzealand. Mr. Amir Jelani was requested to communicate this info to all student chapters. Action By Dr. Aftan Maroof Dr. Amir Jelani Agenda Item No. 3: IEEE Pakistan Fund 5. briefed about the procedure and acceptance of the proposals for IEEE Pakistan Fund in OPcom meeting. He informed that three project proposals submitted by UET Peshawar, AIOU Islamabad and Air University, Islamabad has been finalized for funding. He also informed about the contact persons of the said projects. The Ex Com extended the gratitude and appreciated his efforts and thanked him for perusing the task very efficiently and effectively. AVM Saleem Tariq very kindly presented his services to liaise with the universities and IEEE Foundation for implementation phase of the projects, on behalf of. Mr. Mansoor Malik gave his opinion that the funds should be handled through IEEE Islamabad Section rather than directly to the organizers. He emphasized that funds should not be disbursed through government due to procedural delay. The Committee agreed with the suggestions and it is recommended that the funds should be disbursed in a smooth manner to complete the projects. AVM Saleem Tariq Agenda Item No. 4: 2011 MGA Award 6. Nominations for IEEE MGA Awards were discussed in length and it was decided, in view of the contributions in the relevant fields, that the names of Mr. Mansoor Malik and Mr. Umar Farooq will be sent for MGA Innovation Award and MGA Achievement Award respectively. Mr. Mansoor Malik Mr. Umar Farooq IEEE Executive Committee Meeting Minutes Page 2

3 Agenda Item No. 5: R10 WIE Most Inspiring Engineer Award 7. Due to unavailability of a suitable IEEE female member, nomination could not be considered. Agenda Item No. 6: IEEE Implementation of High School Engineering Projects in Community Service (EPICS) 8. The committee discussed in detail the IEEE initiative of Engineering Projects in Community Service (EPICS). Mr. Amir Jelani was requested to liaison with all student branches and technical societies to brief them about the EPICS program. It was also decided that Ex Com members will motivate student chapters in their domain so that the project proposals could be and submitted to get the EPICS funding. Agenda Item No. 7: R10 SAC Award and Competition All ExCom Members 9. While reviewing the 2011 R10 SAC Award and Competition results, it was emphasized that should also send their nominations for these Awards and Competitions. was requested to prepare the student branches for the subject awards and competitions in future. Mr. Amir Jelani accepted the request and it was unanimously agreed that the nominations of the students in the relevant areas should be prepared next year and submitted to the IEEE. Agenda Item No. 8: 2011 R10 Outstanding Volunteer Award 10 The name of Dr. Mohammad Akbar, being a founding chairman of was proposed for the R10 Outstanding Volunteer Award. In view of a significant contribution in the establishment and promotion of IEEE Islamabad Section, the committee unanimously agreed to the nomination. Dr. M. Akbar Agenda Item No. 9: Concluding Report of IEEE Previous Conferences 11 International Conference on Emerging Technologies (ICET 2011) The final review of the International Conference on Emerging Technologies (ICET-2011) could not be done due to absence of Dr. Sharifullah Khan. 12 International Conference on Computer Networks and Information Technology (ICCNIT-2011) Dr. Saeed Mahfooz briefed about the International Conference on Computer Networks and Information Technology (ICCNIT- 2011) which was held on 13 th and 14 th of July, 2011 at Bara Gali IEEE Executive Committee Meeting Minutes Page 3

4 Campus of University of Peshawar. He informed the house about the number of received and accepted papers, review process and proceedings. The committee asked Dr. Saeed Mahfooz for the submission of the concluding report of the conference. Dr. Saeed Mahfooz assured the committee that he will submit the concluding report at the earliest. 13 IEEE Sections Congress 2011 (USA) Dr. Azzam ul Asar briefed about the IEEE Sections Congress 2011 which was held on 15 th to 18 th of August, 2011 at San Francisco, USA. He declared this event as a mega event of IEEE. He shared his experience and narrated main points of the Sections Congress. He also highlighted the key areas in which needs to focus. Agenda Item No. 10: SOP for holding IEEE Conference 14 Standard Operating Procedure (SOP) for holding a conference under was presented to the Committee. The committee discussed SOP at length. After a detailed deliberation, ExCom modified point No.15, based on the recommendations of AVM Saleem Tariq that the conference proceedings will be maintained for three years (instead of one year) from the date of a conference. The SOP is approved by the ExCom, along with this modification. Agenda Item No. 11: Review of IEEE Future Conferences 15 International Conference on Engineering Management (ICEM 2012) Dr. Masood Athar briefed about the current status of International Conference on Engineering Management (ICEM- 2012), going to be held on March 21-22, 2012 at EME College, Rawalpindi and informed that the abstract submission, abstract approval and full paper submission dates were extended upto days on the authors requests. He informed the committee that 189 abstracts were originally received, out of which 79 were selected. 30 full papers have been received so far. 16 International Conference on Robotics and Artificial Intelligence (ICRAI 2012) Dr. Umar Izhar briefed about the current status of the International Conference on Robotics and Artificial Intelligence (ICRAI-2012) which was considered satisfactory. IEEE Executive Committee Meeting Minutes Page 4

5 17 INMIC 2012 & ICET 2012 It was decided that the proposals to hold ICET-2012 and INMIC-2012 Conferences should be presented in the next meeting. Agenda Item No. 13: Discussion on Responsibilities of Various Activity Chairs/Coordinators 18. Senior member elevation was discussed and Dr. Mohammad Dr. M. Ahmed Ahmed Choudhary, Chair Membership Development was Choudhary requested to motivate certain IEEE members to upgrade their IEEE membership to Senior Members, in order to achieve the IEEE target. Rest of the activities could not be discussedd due to the shortage of time. 19. The meeting adjourned at 2115 hours with the vote of thanks. Prepared by Approved by Secretary / Treasurer Dr. Muhammad Mansoor Ahmed Chairman IEEE Executive Committeee Meeting Minutes Page 5