CALL TO ORDER II. APPROVAL OF MINUTES

Transcription

1 MEETING AGENDA February 13, 2018 I. CALL TO ORDER II. APPROVAL OF MINUTES - Approval of January 9, 2018 meeting minutes III. APPROVAL OF AGENDA IV. GUESTS a. Danielle Alexander, Yes for Beaverton Schools b. Catherine Nitz, Big Kahuna Fundraising V. PRINCIPAL S REPORT - Stacy Geale a. Vice Principal - Toni Rosenquist VI. TEACHERS REPORT - Sarah Widmer & Sara Bryant BOARD MEMBER REPORTS VII. TREASURER S REPORT - Jennifer Lieb a. Budget v Actual b. Bingo (April 20) c. Meeting with PE teachers VIII. VICE PRESIDENT S REPORT - Jeanie Zamarripa-Lee a. February Movie Night Cancelled b. Mod Pizza - Dining Night Out IX. VOLUNTEER COORDINATOR S REPORT - Jessica Giberson a. Cookie Dough Volunteers Needed! i) Counting Money ii) Distribution X. PRESIDENT S REPORT - Heather Jespersen a. Meals for P/T Conferences (Feb 28) b. Spring Dance (April 6) i) Clothes Swap XI. XII. OPEN FORUM BREAKOUT SESSIONS TOPICS Carnival (May 18) Dance (April 6)

2 NOTES IMPORTANT DATES: February 19th February 28-March 1 March 1 - March 2 March 5 March 8th No School - Presidents Day Parent-Teacher Conferences No School Cookie Dough Pre Orders Begin Kindergarten Orientation

3 NOTES

4 Beaver Acres PTO BUDGET VS. ACTUALS: SCHOOL YEAR BASED ON PRIOR YEAR - FY18 P&L July June 2018 TOTAL ACTUAL BUDGET OVER BUDGET Revenue Fundraiser Income Amazon Smile Income Beaver Dash Jog A Thon Income Beaver Dash Jog A Thon Pledge Income 21, , , Jog-A-Thon Business and Family Sponsorships 2, , , Total Beaver Dash Jog A Thon Income 23, , , Box Top Income , Company Matching Donations 1, , Cookie Dough Sales 32, , Dining Night Out Income Chipotle Dining Night Out Mod Pizza Dining Night Out Papa's Pizza Dining Night Out Income Pietro's Dining Night Out Total Dining Night Out Income , Fred Meyer Community Rewards Income Misc Event Donations /50 raffles Total Misc Event Donations Scrip Sales 1, , , Spirit Wear Sales 1, , Total Fundraiser Income 29, , , School Event & Field Trip Income Carnival Income Family Movie Night Income 1, , Scholastic Book Fair Income 4, , Total School Event & Field Trip Income 5, , Total Revenue $35, $84, $ -48, GROSS PROFIT $35, $84, $ -48, Expenditures Art Literacy , Bad Debt/Returned Items Bank Charges Classroom Enrichment Grant Barnett, Erica Bender, Diane - Enrichment Grant Birbeck, Lindsey Brown, Jenna - Enrichment Grant Bryant, Helen (Nellie) - Enrichment Grant Bryant, Sara - Enrichment Grant Cash Basis Sunday, February 11, :36 PM GMT-8 1/4

5 TOTAL ACTUAL BUDGET OVER BUDGET Carillo, Debbie Carkner, Amanda - Enrichment Grant Carter, Kate Derrah, Kathy - Enrichment Grant Doughty, Sally - Enrichment Grant Downing, Christine Engdahl, Lori - Enrichment Grant Finley, Megan/Meyer, Diane - Enrichment Grant Gilbert, Megan - Enrichment Grant Goode (McCune), Kelsey - Enrichment Grant Hansmann, Rachelle - Enrichment Grant Harwood, Rhonda - Enrichment Grant Hoxie, Heather/Whitten, Jennifer - Enrichment Grant Knox, Pamela (Pam) - Enrichment Grant Lary, Melinda - Enrichment Grant Lindner, Heidi - Enrichment Grant Little, Randi - Enrichment Grant Lonnquist, Kajsa - Enrichment Grant Lueck, Carrie - Enrichment Grant Maki, Shannon - Enrichment Grant Meyer, Susan - Enrichment Grant Moreno, Abby Noles, Margaret - Enrichment Grant Patel, Bhavna Pike, Linda Poland, Carol - Enrichment Grant Ratzke, Andrew - Enrichment Grant Riddle, Meryl Ritter, Shellie - Enrichment Grant Rooney, Amy Ryan, Julie Saunders, Kathy - Enrichment Grant Schutte, Jocelyn - Enrichment Grant Shaw, Megan - Enrichment Grant Shields, Karen Shuholm, Kendall - Enrichment Grant Smith Manley, Sharon Smith, Rachael - Enrichment Grant White, Julie - Enrichment Grant Widmer, Sarah - Enrichment Grant Workman, Jeff Total Classroom Enrichment Grant 1, , , Donations Outgoing BSD Clothes Closet Donations Donors Choose School Equipment and Supply Donations Miscellaneous School Equipment and Supply 4, , Cash Basis Sunday, February 11, :36 PM GMT-8 2/4

6 TOTAL ACTUAL BUDGET OVER BUDGET Pottery and Kiln Supply Production Room Equipment & Supply School Subscription and License Total School Equipment and Supply Donations 4, , , Total Donations Outgoing 4, , , Fundraiser Beaver Dash Jog A Thon Beaver Dash Paypal Fees Beaver Dash Pledgestar Fees Beaver Dash Prizes Beaver Dash Supply Fees Beaver Dash Tshirt Cost 4, , Total Beaver Dash Jog A Thon 5, , Box Top Cookie Dough 19, , Scholastic Book Fair 3, , Scrip Payments and 1, , , Spirit Wear 2, , , Total Fundraiser 12, , , Operating Accountant Fees Business Registration & Licensing Childcare Equipment, Supplies, and Postage Insurance/Bond Meals. Snacks, and Refreshments Software and Internet Service Taxes Paid Total Operating , , Paypal Fees School Event & Field Trip Believe to Achieve 1, , Carnival 1, , Family Movie Night Field Day Fifth Grade Event and Trip Fund 1, , First Grade Event and Trip Fund , Fourth Grade Event and Trip Fund , ISC Field Trip 1, , JA Biz Town 2, , , Kindergarten Event and Trip Fund 1, , Second Grade Event and Trip Fund 1, , Staff Appreciation 1, , Third Grade Event and Trip Fund 1, , Total School Event & Field Trip 4, , , Specials Enrichment Library Specials Cash Basis Sunday, February 11, :36 PM GMT-8 3/4

7 TOTAL ACTUAL BUDGET OVER BUDGET Music Specials PE Specials Technology Specials Total Specials Enrichment , , Student Directory Unapplied Cash Bill Payment Expenditure Total Expenditures $24, $82, $ -58, NET OPERATING REVENUE $11, $2, $9, NET REVENUE $11, $2, $9, Cash Basis Sunday, February 11, :36 PM GMT-8 4/4

8 2/11/2018 Beaver Acres PTO PTO Checking , Period Ending 01/31/2018 RECONCILIATION REPORT Reconciled on: 02/11/2018 Reconciled by: Treasurer Beaver Acres PTO Any changes made to transactions after this date aren't included in this report. Summary USD Statement beginning balance 23, Checks and payments cleared (8) -3, Deposits and other credits cleared (2) Statement ending balance 20, Uncleared transactions as of 01/31/2018 1, Register balance as of 01/31/ , Cleared transactions after 01/31/ Uncleared transactions after 01/31/ Register balance as of 02/11/ , Details Checks and payments cleared (8) DATE TYPE REF NO. PAYEE AMOUNT (USD) 12/21/2017 Check 1073 Scholastic Book Fairs -3, /09/2018 Check 1074 Phin Roberts /09/2018 Check 1075 Beaverton School District /09/2018 Check 1076 Rachelle Hansmann /12/2018 Check 1077 Beaver Acres Elementary Sch /15/2018 Journal Banking Fee /15/2018 Journal change for movie nigh /24/2018 Check 1080 Helen (Nellie) Bryant Total -3, Deposits and other credits cleared (2) DATE TYPE REF NO. PAYEE AMOUNT (USD) 01/19/2018 Deposit Square /19/2018 Deposit misc Total Additional Information Uncleared checks and payments as of 01/31/2018 DATE TYPE REF NO. PAYEE AMOUNT (USD) 01/24/2018 Check 1079 Joyce maki /24/2018 Check 1078 Shannon Maki Total Uncleared deposits and other credits as of 01/31/2018 DATE TYPE REF NO. PAYEE AMOUNT (USD) 01/31/2018 Deposit 1, Total 1, Uncleared checks and payments after 01/31/2018 1/2

9 2/11/2018 DATE TYPE REF NO. PAYEE AMOUNT (USD) 02/01/2018 Check 1084 Sarah Widmer /01/2018 Check 1081 Kelsey Goode /01/2018 Check 1082 Rachael Smith /01/2018 Check 1083 Amanda Carkner Total /2

10 Beaver Acres PTO BUDGET VS. ACTUALS: SCHOOL YEAR BASED ON PRIOR YEAR - FY18 P&L July June 2018 Revenue TOTAL ACTUAL BUDGET REMAINING Total Revenue $0.00 GROSS PROFIT $0.00 $0.00 $0.00 Expenditures Classroom Enrichment Grant Barnett, Erica Bender, Diane - Enrichment Grant Birbeck, Lindsey Brown, Jenna - Enrichment Grant Bryant, Helen (Nellie) - Enrichment Grant Bryant, Sara - Enrichment Grant Carillo, Debbie Carkner, Amanda - Enrichment Grant Carter, Kate Derrah, Kathy - Enrichment Grant Doughty, Sally - Enrichment Grant Downing, Christine Engdahl, Lori - Enrichment Grant Finley, Megan/Meyer, Diane - Enrichment Grant Gilbert, Megan - Enrichment Grant Goode (McCune), Kelsey - Enrichment Grant Hansmann, Rachelle - Enrichment Grant Harwood, Rhonda - Enrichment Grant Hoxie, Heather/Whitten, Jennifer - Enrichment Grant Knox, Pamela (Pam) - Enrichment Grant Lary, Melinda - Enrichment Grant Lindner, Heidi - Enrichment Grant Little, Randi - Enrichment Grant Lonnquist, Kajsa - Enrichment Grant Lueck, Carrie - Enrichment Grant Maki, Shannon - Enrichment Grant Meyer, Susan - Enrichment Grant Moreno, Abby Noles, Margaret - Enrichment Grant Patel, Bhavna Pike, Linda Poland, Carol - Enrichment Grant Ratzke, Andrew - Enrichment Grant Riddle, Meryl Ritter, Shellie - Enrichment Grant Cash Basis Sunday, February 11, :26 PM GMT-8 1/2

11 TOTAL ACTUAL BUDGET REMAINING Rooney, Amy Ryan, Julie Saunders, Kathy - Enrichment Grant Schutte, Jocelyn - Enrichment Grant Shaw, Megan - Enrichment Grant Shields, Karen Shuholm, Kendall - Enrichment Grant Smith Manley, Sharon Smith, Rachael - Enrichment Grant White, Julie - Enrichment Grant Widmer, Sarah - Enrichment Grant Workman, Jeff Total Classroom Enrichment Grant 1, , , Total Expenditures $1, $10, $8, NET OPERATING REVENUE $ -1, $ -10, $ -8, NET REVENUE $ -1, $ -10, $ -8, Cash Basis Sunday, February 11, :26 PM GMT-8 2/2