2 Documents: 1. Signed Grant Agreement 2. Attendance Certificate 3. Erasmus+ Statement 4. Vademecum
3 Grant Agreement
4 Grant Agreement Art. 2 Duration of the mobility Mobility start date (grant agreement) = start date of the academic activities (lectures/welcome week/language course) Mobility end date is automatically calculated based on the Mobility start date and the number of months Early return: you do not need to inform us (to calculate the Grant amount we consider the dates stated in the Attendance Certificate by the host Institution)! Minimum duration: 90 days! (failure to meet this will lead to cancellation of the Erasmus+ status and the return of any grant received)
5 Grant Agreement Art. 3 Mobility funding The grant is calculated on the basis of the dates stated by the Host Institution in the Attendance Certificate. Please ask the Host Institution about their criteria used to define the dates of arrival and departure.
6 Grant Agreement Art. 4 Payment arrangements Within 30 days of the upload of the Attendance Certificate (Date of Arrival only) and of the LA before the departure (signed by all the parties) we issue the payment order!!! Payment order Credit to your account!!! Reasons for delayed payment: 1) Departures during the second Semester not before April (due to the new financial year 2019) 2) Delay in the upload of the Attendance Certificate and the LA before the mobility
7 Grant Agreement Art. 4 Payment arrangements Legal Notice. Translation only. The only legally binding version of this article is the Italian version.
8 Grant Agreement Art. 5 Insurance Health insurance cover: a complementary private insurance may be required Liability insurance cover: damages caused by the student at the study place or workplace, on carrying out academic activities. This insurance does not cover any damages related to the exercise of the medical profession at health facilities.
9 Grant Agreement Art. 5 Insurance Legal Notice. Translation only. The only legally binding version of this article is the Italian version.
10 Financial Contributions and Benefits
11 Financial Contributions and Benefits 1) Erasmus Grant financed by European Commission funds based on the Host Country - students must sign the Grant Agreement E+ IN EU amounts: 300 monthly (Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, UK, Liechtenstein, Norway,) oppure 250 monthly (France, Austria, Belgium, Czech Republic, Germany, Greece, Spain, Croatia, Cyprus, Luxembourg, Netherlands, Portugal, Slovenia, Iceland, Turkey, Bulgaria, Estonia, Latvia, Lithuania, Hungary, Malta, Poland, Romania, Slovakia, ex-yugoslav Republic of Macedonia) E+ BEYOND EU amounts: 650 monthly SEMP Grant: paid by the Partner University and financed by the Swiss Government (360 Swiss Francs a month)
12 Financial Contributions and Benefits 2) Additional funding to the Erasmus Grant based on: - merit (defined by the list of students for the regional study scholarship, to be updated in February 2019) and - individual income (ISEE/ISEU declaration) Financial Sources: Unipd, MIUR, EC, Veneto Region - students must sign the Grant Agreement and - Submit the application for the regional study scholarship/isee declaration NOTICE 1) Amounts increased: from a minimum of 150 to a maximum of 550 a month 2) ISEE/ISEU value increased from 30,000 to 50,000 3) Down-payment of 50% of the total amount paid during the mobility, for students that submitted the ISEE declaration / application for the regional study scholarship by 23rd July 2018 (info: Student Service Office) Maximum financiable period: 10 months Students from the second year fuori corso will not benefit from any additional funding
13 Financial Contributions and Benefits 3) Contributions to travel costs - students must sign the Grant Agreement E+ IN UE and SEMP: from Unipd funds Paid on a lump-sum basis, based on the Host Country : Austria, Slovenia, Switzerland; : Croatia, Poland, Czech Repubblic, Slovakia, Hungary; : Portugal, Spain; : Belgium, Bulgaria, Cyprus, France, Germany, Greece, Liechtenstein, Luxembourg, Malta, Holland, Romania; : Denmark, Estonia, Finland, Ireland, Latvia, Lithuania, Norway, United Kigdom, Sweden; : Turkey; : Greenland, Iceland; : Island of Réunion.
14 Financial Contributions and Benefits E+ BEYOND EU: financed by European Commission funds Contribution calculated on the basis of the distance between the Università di Padova and the Host University. Only the distance of a single outgoing journey must be used for the calculation of the entire outgoing and return trip. The amounts vary on the basis of distance bands defined by the European Commission Between 100 and 499 km: Between 500 and 1999 km: Between 2000 and 2999 km: Between 3000 and 3999 km: Between 4000 and 7999 km: Over 8000 km: The European Commission has an official calculator for the distances between Institutions. ATTENTION: Students must keep and eventually hand in the original boarding passes after their return.
15 Financial Contributions and Benefits During the mobility Down-payment of: 70/80% of the Erasmus+ Grant (European Commission) see Art 3.1 for the amount 50% additional funding (MIUR or other funds) based on individual income (ISEE certificate) and merit And the total amount of the contributions to travel costs
16 Financial Contributions and Benefits Balance (if any) of After the mobility Erasmus+ Grant (European Commission) Additional funding (MIUR or other funds) ONLY IF you comply with the end of the mobility requirements. WHEN: Between October and December
17 Before the departure Tuition fees at Unipd Activate Flash UP for studies OLS language assessment (compulsory) Learning Agreement Before the mobility signed by all parties (host HEI included)
18 Finanziamenti ATTENTION: Students enrolled in the a.y. 2018/2019 in the first year of a Bachelor s degree or a single-cycle Master s degree who were given the multifunctional badge must activate Flash UP for studies before the departure by going to any Intesa Sanpaolo branch, requesting an upgrade to make it a prepaid Flash UP for studies card. Flash UP for studies allows payments in all shops that adhere to the card s network, both in Italy and abroad. The usage and recharging limits are: Maximum amount available to upload to card 10, Daily withdrawal limit from Cash points/atms
19 Before the departure OLS language assessment What is OLS? All Erasmus+ for studies in Europe students MUST take the language test online (Online Linguistic Support - OLS) provided by the European Commission, both before the departure and after the mobility period. An online language course is offered by the EC through the OLS platform during your stay (recommended but not compulsory)
20 Before the departure OLS language assessment OLS language assessment: deadline OLS test before the departure (once the Grant Agreement has been signed): within 15 days from when you receive the relevant to your unipd account OLS test after the mobility: the deadline depends on the ending date you set on the OLS platform
21 Before the departure OLS language assessment OLS: which language? Language OLS English Receiving country Belgium (Universität), Bulgaria, Cyprus, Croatia, Denmark, Estonia, Finland, Greece, Ireland, Iceland, Latvia, Lithuania, Liechtenstein, Luxembourg, Malta, Norway, Netherlands, Poland, United Kingdom, Czech Republic, Slovakia, Romania, Slovenia, Sweden, Turkey, Hungary French German Spanish Portoguese France, Belgium (Université) Austria and Germany Spain Portugal Also available (upon request, as an alternative to English): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish
22 Before the departure Learning Agreement Before the Mobility Approved Learning Agreement Before the Mobility The LA prepared on Uniweb must be approved by the UniPD Academic Coordinator first (electronic signature) (mandatory in order to sign the grant agreement) Download through Uniweb the Standard European form of the LA (Stampa Standard Euruopeo) and send it to the Host Institution for their approval/signature Keep the countersigned LA within 7 days of your arrival, you must upload it together with the Attendance Certificate (link > Mobilità 2018/2019 > UPLOAD documenti di inizio soggiorno) mandatory for pre-financing payment
23 During your stay Tuition fees at Unipd Attendance Certificate Changes to the LA Extension OLS language course (elective)
24 During your stay Attendance Certificate What is the Attendance Certificate? Certificate of stay, filled in by the host HEI (NOT by the student) according to its own criteria It states the dates of arrival and departure considered for the calculation of the Grant (regardless of the dates set in the Grant Agreement).
25 During your stay Attendance Certificate Attendance Certificate: first part Date of Arrival (first section): to be filled in by the host HEI within 7 days of the start of academic activities Upload both the AC and the LA before the mobility to the link (click on Mobilità 2018/2019 then on UPLOAD documenti di inizio soggiorno ) FAILURE TO UPLOAD ATTENDANCE CERTIFICATE AND + LA BEFORE THE MOBILITY SIGNED BY ALL PARTIES =!! NO PRE-FINANCING PAYMENT!!
26 During your stay Attendance Certificate Attendance Certificate: second part Date of Departure (second part): to be filled in by the host HEI in one of the 7 days before the departure!!! NO AMENDMENTS CAN BE MADE TO THIS CERTIFICATE!!! Once back, please hand in the Attendance Certificate by appointment ( to the International Office at Palazzo Bo: A) It must be original, signed and stamped (no pdf, copies, scanned versions ) B) There must not be any amendments (if any, please ask for another form, the host HEI form is also acceptable)
27 During your stay LA changes Learning Agreement Changes During the mobility If necessary, you can change your LA (always through Uniweb, by clicking on Nuovo) within 30 days of the start of the semester at the Host HEI. Upload the LA changes approved by all to the link (Mobilità 2018/19 > Appuntamento per consegna documenti di fine soggiorno e Upload) Students are allowed up to 4 versions.
28 During your stay Extension Extension Maximum total duration 12 months (note that the Erasmus year ends on 30/09/2019) Extension request: at least 1 month before the provisional mobility end date set in the Grant Agreement and no later than 15 th July for departures in August or September Extension request form and more information: or send an to
29 During your stay OLS Language course (elective) OLS Language course (elective) You will receive an to your UniPD account to access the platform after having completed the first test (though not immediately after) 30 days to access If you are not interested in attending the course, just ignore the
30 Upon your return Hand in the end-of-mobility documents OLS language assessment (compulsory) EU Survey (compulsory) Recognition of activities
31 Upon your return Hand in the end-of-mobility documents End-of-mobility documents Hand in the end-of-stay documents (upon appointment ( to the International Office at Palazzo Bo within 10 days of the date of departure (AC): 1.Original Attendance Certificate 2.Original Transcript of Records (for exams) and/or 3.Original Short evaluation report for thesis work signed by the supervisor of the Host HEI + Proposal for credits to be recognised by the Italian Supervisor (for thesis work)
32 Upon your return Hand in the end-of-mobility documents Please book an appointment, even if you have received only the Attendance Certificate usually the Transcript of Records is issued at a later stage If you can t hand in the end-of-stay documents, please forward them by to (within 10 days) Please note that without the originals we cannot start the recognition procedure and we CANNOT pay the balance of any payments
33 Upon your return Hand in the end-of-mobility documents Transcript of Records (for exams) If the ToR has not been issued by the Host HEI, please ask them to send the original copy by post to: Università degli Studi di Padova International Office via VIII Febbraio, Padova (Italy) To save time, you can ask the Host HEI to advance the ToR via directly to a (NOT through the student) We only accept Transcript of Records with a certified digital signature, even if directly sent by the student via .
34 Upon your return Hand in the end-of-mobility documents Short evaluation report from the Supervisor and Proposal for credits to be recognised by the Italian Supervisor (for thesis work) Download both of the forms from the link (After the mobility section) Original Short Evaluation Report for Thesis Work, signed and stamped (be aware that sometimes Academic teaching staff do not have the stamp) Proposal for credits to be recognised, signed by the Italian Supervisor (only if the Italian mentor isn t also in charge of the recognition procedure)
35 Upon your return Hand in the end-of-stay documents LA before the departure and last LA changes during the mobility To be uploaded to the link (Mobilità 2018/2019) We do not need the original copies of the LAs!!! Activities not inclueded in the LA will not be recognised, even if they appear in your ToR!!!
36 Upon your return Hand in the end-of-stay documents OLS language assessment The deadline depends on the end of mobility date you set in the OLS platform EU Survey Once you have handed in the end-of-mobility documents, an will be sent to your Unipd account, inviting you to complete the EU Survey (note that if the recognition process has not yet been finalised, it may be divided into two parts) NO TEST OLS and/or NO EU SURVEY = NO BALANCE SEMP: NO OLS, NO EU SUVEY E+ Beyond Europe: NO OLS
37 Upon your return Recognition procedure Recognition procedure In order to recognise the activities carried out abroad you are required to: 1) Have your last LA on Uniweb (corresponding to your Transcript of Records) approved by the Academic Coordinator; 1) Upload to Uniweb the copy of the Transcript of Records and/or Short evaluation report from the Supervisor and Proposal for credits to be recognised by the Italian Supervisor, sent via from the International/Erasmus Office in your School/Department (for more details, refer to them).
38 Upon your return Recognition procedure Recognition procedure: Deadline (see Art. 4.6) Deadline: within 45 days from when you receive the Transcript of Records the recognition procedure must be completed (meaning that the activities carried out abroad must be recorded on Uniweb) If the recognition has not been completed by October, 31 st 2019, you will not receive the balance of any additional funding You will have to return the additional funding already paid
39 ATTENTION! You must gain at least 9 ECTS otherwise you will be a Zero Grant mobility student, meaning you will have to return the entire sum of any amounts already paid (see Art. 4.5). Exclusively Traineeship activities are NOT eligible! You must pass also at least one study activity (seminars, language course etc certified by the Host HEI) otherwise you will have return the entire sum of any amounts already paid and your Erasmus status will be cancelled (resulting in no recognition). Students that wish to graduate immediately after the mobility period must hand in the end-of-mobility documents at least 30 days before the beginning of the graduation session (please also contact your Segreteria Didattica for more details).
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