Introduction to Cultural Diversity and Erasmus+: Youth. 20 November Ghufrana Qureshi, Megan Roseblade, Miro Fernandez

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1 Introduction to Cultural Diversity and Erasmus+: Youth 20 November 2015 Ghufrana Qureshi, Megan Roseblade, Miro Fernandez

2 Welcome!

3 Today s information session is all about: Giving you an overview of Erasmus+ Covering opportunities the youth sector Introducing you to the UK National Agency and SALTO, and the support we can offer you Introducing how Erasmus+ can aid your work with young people from minority groups Generating ideas Welcome!

4 Overview of Erasmus+ What it is, what it does, who it s for What can I do? Train, volunteer abroad Improve education, training, youth and sport practice and policy Diversity in practice Next steps Today s agenda

5 Overview of Erasmus+

6 Erasmus+ is for Vocational education and training Higher education Youth Adult education Schools Sport

7 Organisations Training and career development for staff Better opportunities for engaging learners Share and discover good practice Improve provision Benefits Individuals Personal and professional development Increased skills and employability Broaden cultural horizons Boost confidence Develop language skills

8 Erasmus The programme is structured around five Actions Key Action 1 There are two methods of management Key Action 2 Key Action 3 Centralised and three types of decentralised project Jean Monnet Activities Decentralised Key Action 1: Mobility of learners and staff Key Action 2: Strategic partnerships Key Action 3: Youth structured dialogue Sport

9 Which countries can participate? Programme Countries can participate in all activities Partner Countries can also participate but only in certain activities Full list of different categories of countries and any restrictions on participation are in the Programme Guide

10 Programme Countries Member States of the European Union Belgium Greece Lithuania Portugal Bulgaria Spain Luxembourg Romania Czech Republic France Hungary Slovenia Denmark Croatia Malta Slovakia Germany Italy Netherlands Finland Estonia Cyprus Austria Sweden Ireland Latvia Poland United Kingdom former Yugoslav Republic of Macedonia Non-EU Programme Countries Iceland Liechtenstein Norway Turkey

11 Key Action 1

12 Key Action 1: Learning Mobility of Individuals KA1 is the biggest part of the programme with 63% of education, training and youth budget allocated Focus on increasing mobility and skills Activities a project may have: Youth Exchanges European Voluntary Service Youth worker s training and networking

13 Your role Coordinator of a youth mobility project: applying for the whole project on behalf of all the partner organisations Sending organisation: in charge of sending young people and youth workers abroad Receiving organisation: in charge of hosting the activity

14 Youth exchange For: Young people between 13 and 30 Aim: to meet and live together working on a chosen topic Project duration: 3 to 24 months Activity duration: 5 to 21 days, excluding travel Activity types: workshops, exercises, debates, role-plays, simulations, outdoor activities etc. designed and prepared by young people before the exchange

15 Youth exchange At least two participating organisations from different countries Minimum 4 participants per national group - plus group leader(s) Between 16 and 60 participants in total plus group leader(s) Advance Planning Visit can be included Grants based on contribution to Unit Costs for travel and organisational support; Special Needs and Exceptional Costs awarded real costs, if justified in application

16 European Voluntary Service For: young people aged Aim: to take part in unpaid and full-time voluntary service for up to 12 months in another country within or outside the European Union All organisations involved in the EVS must have EVS Accreditation. Please follow this link to find out more. Activities: daily work at the organisations in the field of health and social care, environmental conservation or other community projects. Project duration: 3 to 24 months

17 European Voluntary Service Activity duration: 2 to 12 months Activity duration: 2 weeks to 2 months if involving young people with fewer opportunities, or for groups of 10 young people or more Maximum 30 volunteers for whole project Advance Planning Visit can be included All organisations hosting and receiving volunteers must apply to be accredited Applications for accreditation can be submitted at any time Must be submitted at least six weeks before main KA1 deadline

18 European Voluntary Service All volunteers with placements of 2 months or more can receive linguistic support. You specify the requirement for OLS in the application form All volunteers using the online tool will undertake a predeparture language assessment online Grants based on contribution to Unit Costs; Special Needs and Exceptional Costs awarded real costs, if justified in application

19 Advanced Planning Visits For EVS and Youth Exchange activities only. For EVS applications, the APV must be used where the application involves young people with fewer opportunities. duration of the APV: maximum 2 days (travel days excluded); number of participants: 1 participant per group. The number of participants can be raised to 2 under the condition that at least 1 of the participants is a young person taking part in the activity

20 Training and networking for youth workers For: youth workers Aim: to support the professional development Project duration: 3 to 24 months Activity duration: 2 days to 2 months Activities: seminars, training courses, contact-making events and study visits; a job shadowing/observation period abroad in an organisation active in the youth field.

21 Youthpass All young people and youth workers involved in KA1 can receive a Youthpass certificate Describes and validates non-formal and informal learning taken place Can be used as a guide during placements/projects to encourage learning

22 Award Criteria Relevance of the projects (30) Quality of the project design and implementation (40) Impact and dissemination (30) Must score 60 and at least half for each criteria

23 Key Action 2

24 Key Action 2: Cooperation For Innovation And The Exchange Of Good Practices Two activities: Transnational Strategic Partnerships Capacity-Building projects Just under 25% of UK budget allocated; all fields can apply For development, transfer and/or implementation of innovative practices at organisational, local, regional, national or European levels

25 Transnational Strategic Partnerships Two kinds of partnership are available: Strategic Partnerships supporting innovation; or Strategic Partnerships supporting exchange of good practices Range of activities around: exchange of practices development, testing and roll out of innovative practices improving provision for learners

26 Strategic Partnerships Organisations can work together in order to address policy objectives, challenges and needs Must address one European Commission priority. Youth priorities: Promoting high-quality youth work Promoting empowerment Promoting Entrepreneurship Projects can focus on one sector alone or work on a cross-sector basis Flexibility in terms of size and scale of project and funding

27 Activities Curriculum/course development Learning, teaching, training, youth work methods, approaches and tools Collaboration and peerlearning Capacity building and networking Information, advice and guidance activities Surveys, evidence gathering, case studies Development of standards and profiles Improvement of qualification frameworks Teaching, training and learning activities

28 Mobility within Strategic Training, teaching or learning activities of individuals can take place within a project Need to be explicitly linked to project s aims and objectives For youth workers only Partnerships

29 How does it work? Organisations need to be part of a partnership of organisations from different countries Minimum size 2 (just youth) or 3 partners (cross sectorial) no maximum One organisation applies for funding in their country on behalf of the whole partnership

30 How does it work? Funding is up to a maximum of 150,000 per year ( 12,500 euro per month for youth projects) and each project assembles its budget from a menu of cost items Project length differs by sector: HE 24 to 36 months VET and adult ed 12 to 36 months Youth 6 to 36 months

31 Very similar to strategic partnerships BUT Capacity Building Include partner countries Combination of capacity-building activities and mobility activities

32 How does it work? Organisations need to be part of a partnership of organisations from different countries Minimum 3 partners from 3 countries; at least one programme and one partner country One organisation applies for funding in their country on behalf of the whole partnership

33 Award Criteria Relevance of the projects (30) Quality of the project design and implementation (20) Quality of the project team and the cooperation arrangements (20) Impact and dissemination (30) Must score 60 and at least half for each criteria

34 Key Action 3

35 Key action 3: Improve policy Three types of decentralised project Key Action 1 Key Action 3: Structured dialogue Key Action 2 Less than 1% of UK budget allocated; for the youth field only Key Action 3

36 Funding for structured dialogue Organisations can bring young people and decision-makers together to improve youth policy Activities aim at promoting the active participation of young people in democratic life and enabling young people to make their voices heard

37 Activities National and transnational seminars on youth issues and policy themes Consultations with young people Meetings and events bringing young people and decision-makers/policy experts together Events simulating the functioning of democratic institutions

38 How does it work? Organisations can apply for funding for national or transnational meetings Young people must be involved in all stages of the project Emphasis on non-formal learning principles and practices

39 Projects can last 3 to 24 months Funding is up to a maximum of 50,000 and covers: Travel How does it work? Project management Funding for specific needs Other costs including dissemination, costs of online consultations, visa costs

40 Next steps

41 Are you eligible for funding? Organisations must be based and registered in the UK Public body NGO (CIC, CIO, registered charities, limited company - no share capital) Informal groups of young people aged Private limited company (EVS applications as part of CSR agenda only)

42 Are you eligible for funding? Organisational capacity Applicants need to demonstrate they have adequate capacity to successfully deliver Erasmus+ projects and administer them in accordance with the grant agreement with the National Agency and the programme guide published by the European Commission. Financial capacity Erasmus+ grants will not cover all costs the grant is intended to be a contribution towards the costs of project implementation and mobility activities. Applicants must demonstrate that they have suitable reserves or income to deliver the project successfully.

43 Application process Application online via eform by 11am (UK time) on 2 February Two-stage pre-registration process: Register on ECAS Log-in to the Participant Portal and register on the Unique Registration Facility Use your Participant Identification Code (PIC) when completing the application eform

44 Step one: Registration on ECAS ECAS - European Commission Authentication Service If you already have a PIC number from last year you don t have to apply again ECAS enables you to access the European Commission digital tools You must use current address of your organisation. Ideally it should be a generic address

45 Step two: Log-in to the Participant Portal and register on the Unique Registration Facility Go to: Click on LOGIN in the right upper menu. Log in using the username and password created in step1 (registered on ECAS). In the upper menu click ORGANISATIONS and choose the option REGISTER. Click on: REGISTER ORGANISATION, to start the registration process or click on: RESUME REGISTRATION to continue already commenced registration (if you tried to register before) Follow the instructions on the screen.

46 Next After completing Step one and two you will have been registered on ECAS and you have your Participant Identification Code (PIC). Use your PIC when you start filling out your Application Form.

47 Your Application You can download the Application Form (Eform) here: You will also need to complete a timetable of activities spreadsheet: and submit this with your application form. Also all partner organisations in your project must provide you with a signed partner mandate: - mandates should be submitted with your application form. Guidance for UK applicants can be found on our website:

48 Application - eligibility Your application will fail eligibility checks if: the length and dates of your project do not meet the Key Action guidelines; There are missing supporting documents If your organisation is not an eligible organisation type your application is submitted after the deadline If you are unsure if any application details are eligible please contact us

49 Note! All Grants are paid in Euros It is strongly recommended that you use a Euro bank account to avoid exchange rate losses. Some UK bank accounts can accept Euro payments directly, while others require payments to be routed via another bank or bank account. It is important that the name of your bank account matches the name of your organisation or in the case of Informal Groups of Young People the name of the group so that we can make payments to you. If this is not possible please contact British Council to discuss other options.

50 2016 deadlines 2 February 2016, noon Brussels Time (11am) 26 April October 2016

51 Next steps Stay informed sign up to our news services for regular news and important alerts Learn more consult our website and join our application support webinars Let us help contact our helplines for more information or to have a chat about your ideas

52 Application Help Webinars will run from December 2015 Last year s are available online jhtyfpbhlqh12p9f-mmyd8f

53 For general enquiries you can contact either the British Council or Ecorys UK as follows: British Council T: Ecorys UK T: Contact us

54 Find us online ukerasmusplus erasmusplusuk Erasmus+ is the European Union programme for education, training, youth and sport. The Erasmus+ UK National Agency is a partnership between the British Council and Ecorys UK.

55 Supporting Cultural Diversity

56 SALTO

57

58 About SALTO-Youth Support, Advanced Learning and Training Opportunities for Youth Sits alongside Erasmus+ to support the European Commission to deliver the programme and improve the quality of submissions. 8 resource centres for priority areas: Geographical: South East Europe, Euromed, Eastern Europe and the Caucasus Theme: Cultural Diversity, Inclusion, Participation Structural: Information, Training and Co-operation

59 What SALTO Offers Tools: Toolbox for training Otlas Trainers Online for Youth Good Practise for Better Projects Youthpass Publications Trainings, seminars, events

60 SALTO Cultural Diversity - Based in UK but providing a service across Europe - Aims: - to build the intercultural competence of young people and those that work with young people - increase the participation of ethnic, cultural and religious minorities in Erasmus+ - Youth field, and beyond

61 SALTO CD Inclusion and Diversity Strategy Lists specific opportunities for youth work with young people with fewer opportunities Why is this Strategy needed? To achieve greater impact in targeting young people with fewer opportunities To ensure that Erasmus+ responds positively to inclusion & diversity in the youth field To make inclusion & diversity projects easier

62 SALTO CD Current projects Roma Youth Working Group Piece of Peace in Piispala Value the Difference Resource Pack Next year s priorities Migrant crisis Preventing extremism Preventing discrimination

63 How we can help you - Events More than just training

64 How we can help you - Otlas Partner finding

65 How we can help you - Toolbox Training resources

66 How we can help you - TOY Search for a trainer

67 How we can help you Good Practice for Better Projects Good practice database

68 How we can help you - Publications Produced by all RCs Information and activities

69 Contact Us

70 Best Practice

71 Good Practice Database

72 Next Steps

73 Assessment

74 Application Form Let s go through the main aspects of the Application Form now:

75 Assessment Criteria The assessment of applications is carried out in two stages: A formal eligibility check undertaken by the NA staff (against the eligibility criteria published in the Programme Guide). A qualitative assessment undertaken by external experts selected for their experience and knowledge of the youth sector. The budget for this Key Action is finite. Funding decisions are made based on the quality score.

76 Assessment Criteria The Application is assessed on the following Relevance of the project [ 30 marks ] Quality of the project design and Implementation [ 40 marks ] Impact and Dissemination [ 30 marks ] It is important to note any application scoring less than half the available points in any one of the three quality criteria will not be considered suitable for funding. Please refer to p.77 and p.78 in the 2015 Programme Guide

77 Further Information Further Guidance can be found on p of the 2015 Programme Guide Details of what should be included in activities Safety and Protection of Participants Conditions of Participants of EVS Volunteers Before, during and after mobility activities More information on Impact and Dissemination can be found from page 298.

78

79 Thank you!

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