West Virginia. Contact Information. State Registrant Totals and Population

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1 PDMP name: WV CSMP Agency responsible: West Virginia Board of Pharmacy Agency type: Pharmacy Board PDMP PDMP website: Enrollment website: Query website: Data upload website: Statistics website: Goff, Michael - Executive Director 2310 Kanawha Blvd. East Charleston WV Office: (304) Fax: (304) West Virginia Contact Information Office: Fax: PDMP region: South State Registrant Totals and Population Statistics year: 2017 DEA registered prescribers: 9,292 State population: 1,803,077 DEA registered dispensers: 584

2 Prescriber access to patient history Prescriber access to own history Prescriber access to patient query history Prescriber access to registrant query history PDMP Available Reports Dispenser access to patient history Dispenser access to own history Dispenser access to patient query history Dispenser access to registrant query history Licensing Board access to patient history Licensing Board access to licensee history Licensing Board access to patient query history Licensing Board access to registrant query history Summary data on/with patient reports Customized reports by user type Peer comparison reports PDMP annual reports Data dashboards Other types of reports: Law Enforcement access to patient history Law Enforcement access to prescriber history Law Enforcement access to dispenser history Law Enforcement access to patient query history Law Enforcement access to registrant query history Statewide statistics Lost/stolen prescription information Drug trend reports Geomapping of prescription data Prescriber report cards 2018 PDMP Budget and Staffing Source of Funding and Percent of Total State general fund Licensing fee Controlled substance registration fee Regulatory board fund Agreed settlement Harold Rogers grant CDC grant SAMHSA grant NASCSA grant Other funding Staff Category and Number of FTEs Total Staff: 6.00 # of employees - Operational: 3 # of employees - Technical: 0 # of employees - Analytical: 3 # of employees - Other: 0

3 Policies and Procedures Key PDMP Dates Legislation enacted: July 1995 PDMP operational: July 1995 Initial user access: On-line access: December 2004 Electronic reporting: September 2002 Relevant Statutes and Rules Statute website: Statute citation: WV Code 60A-9-1 to -7; Regulation citation: WV Code Regs to -8; ; -4; Dr shopper statute: WV Code 60A-4-403, 60A-4-410, 60A Pill mill statute: Pain clinic statute: Sec h-1 to -10; ADC to -20 Disclosure statute: WV Code 60A-9-7 Opioid guidelines: Data Monitored or Accessible Reporting frequency: 1 day Reporting frequency for veterinarians: Daily Require zero-reporting? Zero-reporting frequency: Daily Schedule II controlled substances Schedule III controlled substances Schedule IV controlled substances Schedule V controlled substances Authority to monitor other substances opioid antagonists gabapentin Removed from monitoring Naloxone administering information Collectors: Reporters: Naloxone dispensing information Collectors: PDMP Reporters: all dispensers Marijuana data Collectors: Reporters: Marijuana data available in PDMP Opioid-related drug overdoses or deaths Reporters: Hospitals, Emergency Medical Services Registrant's disciplinary history/status Patient lock-in information Lost/stolen prescription drug reports Arrest/conviction data ARCOS data Drug manufacturers or distributors data Frequency of reporting: Access method: Data elements: Reciprocal agreements with external data sources: Medical Examiners/Coroners Offices

4 Mandatory E-Prescribing (EPCS) Payment method captured Patient ID required to be presented to dispenser Patient ID captured ID of person dropping off captured ID of person picking up captured Ability to identify prescriber specialty Patient consent required before data release Required notification to patients Mandated use of advisory group Number of delegates allowed Required enrollment - Prescriber Required use - Prescriber not limited Miscellaneous Capabilities and Policies Required PDMP Enrollment and Use Required enrollment - Dispenser All practitioners who prescribe or dispense Schedule II IV controlled substances must register with the PMP and obtain and maintain online access to the PMP; all practitioners must register within 30 days of obtaining a new license and prohibits a licensing board from renewing a practitioner s license without proof of the practitioner s registration. Required use - Dispenser Ability for users to set thresholds for alert notices Ability for users to do user-led alert notices Ability to search for multiple patients in one query Maximum number of patients in one query: Supervisor review/audit of delegate accounts Ability to de-identify data Authority to release de-identified data Frequency unsolicited alerts/reports generated: after approval by Advisory Committee Delivery method for unsolicited alerts/reports: US Mail Veterinarian access to owner's prescription history Criteria for veterinarian queries: Patient access to query list details: Requirements for patients to get own report: Animal Owner's Name Not allowed Authority to release for epi or educational purposes Engaged in release for epi or educational purposes Upon initially prescribing any Schedule II controlled substance, any opioid or any benzodiazepine to a patient who is not suffering from a terminal illness, and at least annually thereafter should the practitioner continue to treat the patient with a controlled substance, shall access the West Virginia Controlled Substances Monitoring Program Database for information regarding specific patients. The information obtained from accessing the West Virginia Controlled Substances Monitoring Program Database for the patient shall be documented in the patient s medical record maintained by a private prescriber or any inpatient facility licensed pursuant to the provisions of chapter 16 of this code.. Prior to dispensing or prescribing medication-assisted treatment medications, the treating physician must access the PMP to ensure the patient is not seeking medication-assisted treatment medications that are controlled substances from multiple sources and shall review the PMP no less than quarterly and at each patient s physical examination. A practitioner shall query the PMP prior to issuing a certification for the use of medical cannabis and prior to recommending a change of amount or form of medical cannabis. Requires opioid treatment programs to query the PMP upon admission of the patient, at least quarterly to determine if controlled substances other than those prescribed medication assisted treatment medications are being prescribed for the patient, and at each patient s physical assessment. Provides that the initial physical assessment of a patient seeking admittance to a medication assisted treatment program shall include an inquiry to and report from the PMP. Provides that the program physician shall query the PMP in order to ensure that the patient is not seeking prescription medication from multiple sources. Further provides that program physicians shall access the PMP at the patient s intake, before administration of MAT medications or other treatment in a MAT program, after the initial 30 days of treatment, prior to any take-home medication being granted, after any positive drug test, and at each 90-day treatment review. Authority to enforce PDMP mandates: Regulatory/Licensing Board Unsolicited alerts to practitioners not enrolled in PDMP

5 Automatic enrollment with license renewal or application PDMP Accounts Enrollment method: Online application, requiring DEA and NPI verifications. Once complete, they must submit copies of DEA registration and practitioner license for confirmation. Prescriber account criteria: Dispenser account criteria: Regulatory Board account criteria: Law Enforcement account criteria: Active investigation Subpoena Court order/approval Other: To register, practitioners must have a current DEA license as well as a current practicing license and must be prescribing medication for a WV resident. DEA registration and practitioner license Law Enforcement Requirements Probable cause Search warrant Proper need/upon request Law Enforcement Access Methods On-line/web portal Written request Other method: Minimum data elements: Last Name, DOB, date range Partial data elements: Optional data elements: Data retention policy All information purged Record retention details: De-Identified data retention details: Training website: Prescriber Dispenser Law Enforcement Regulatory Board First Name Available Training Prescriber information purged Dispenser information purged Attorney General Patient Researcher Criteria to Query PDMP Data Retention PDMP Requestor Training Prescriber Dispenser Law Enforcement Regulatory Board Patient information purged Drug information purged Training Required Before PDMP Use Attorney General Patient Researcher Other Retain de-identified data Retention time:

6 ASAP Versions Accepted ASAP 1995 ASAP 1997 ASAP 3/2005 ASAP 4/2007 ASAP 4-1/2010 ASAP 4-2/2011 Technological Capabilities Electronic data transmission Fax data transmission Other Data Transmission Methods Allowed Mail data transmission Media data transmission Pharmacy in-state Pharmacy out-state/mail order Pharmacy out-state/other Dispensing doctor Veterinarian Veterans Administration Indian Health Services Other: Required Data Transmitters Data collection entity: Vendor Vendor name: Mahantech Corporation Data storage entity: Vendor Vendor name: Mahantech Corporation Report generation entity: Vendor Vendor name: Mahantech Corporation Data access entity: Vendor Vendor name: Mahantech Corporation Data access method: Web Portal/On-Line Data Collection, Storage, Generation and Access Interstate Data Sharing PMPi Hub RxCheck Hub HIE method Jurisdictions engaged AZ, AR, CO, CT, DC, IN, KS, KY, LA, ME, MD, MA, MI, MN, NV, NJ, NM, NY, NC, ND, OH, PA, RI, SC, TN, VA Impediments: via Health Information Exchange via Electronic Health Record via Pharmacy Dispensing System Exact match Probablistic match Probablistic/manual match Data Integration Impediments Technical Impediments: Technical Impediments: Technical Certified as CMS Specialized Registry Require information on e-prescriptions User-friendly interfaces Patient Matching Other match method for queries Miscellaneous Data analysis software Online user guides/educational materials Department of Defense

7 Healthcare Regulatory Law Enforcement Public and Private Insurers Other Requestors and Reports Authorized to Generate Requestor Type Prescriber Dispenser/Business (i.e., pharmacy) Dispenser/Person (i.e., pharmacist) Midlevel - Physician Assistant Midlevel - Nurse Practitioner Prescriber Delegate (licensed) Dispenser Delegate (licensed) Prescriber Delegate (unlicensed) Dispenser Delegate (unlicensed) Medical Residents Interns Medical Facility/Institution Patient Drug Treatment Provider Licensing/Regulatory Board State Health Department Peer Review Committee Law Enforcement - Federal Law Enforcement - State Law Enforcement - Local Prosecutorial Authority Correctional Supervision Medical Examiner/Coroner Drug Court Medicaid Fraud and Abuse Medicaid Drug Utilization and Review Medicare Workers Compensation - State Workers Compensation - Insurance Third-party Payer Researchers Marijuana Dispensary Other PDMP Solicited Reports Unsolicited Reports In-State Out-of-State In-State Out-of-State

8 Healthcare Regulatory Law Enforcement Public and Private Insurers Other Requestors and Reports Being Generated Requestor Type Prescriber Dispenser/Business (i.e., pharmacy) Dispenser/Person (i.e., pharmacist) Midlevel - Physician Assistant Midlevel - Nurse Practitioner Prescriber Delegate (licensed) Dispenser Delegate (licensed) Prescriber Delegate (unlicensed) Dispenser Delegate (unlicensed) Medical Residents Interns Medical Facility/Institution Patient Drug Treatment Provider Licensing/Regulatory Board State Health Department Peer Review Committee Law Enforcement - Federal Law Enforcement - State Law Enforcement - Local Prosecutorial Authority Correctional Supervision Medical Examiner/Coroner Drug Court Medicaid Fraud and Abuse Medicaid Drug Utilization and Review Medicare Workers Compensation - State Workers Compensation - Insurance Third-party Payer Researchers Marijuana Dispensary Other PDMP Solicited Reports Unsolicited Reports In-State Out-of-State In-State Out-of-State

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