Logging on to Post s Athletic Trainer System s (ATS) Web Portal

Transcription

1 Logging on to Post s Athletic Trainer System s (ATS) Web Portal I. Introduction a) This system is what we use at Post University to collect and secure important medical and emergency contact information on our student-athletes. We utilize this system to keep track of emergency contacts and other pertinent information that might be needed in case of emergency. We also use this system to track injuries for our student-athletes, report treatments and rehabilitation plans as well as contact the student-athletes if needed. II. Initial Log-In a) This system can be logged on to from ANY computer with INTERNET access. You just need to go to post2.atsusers.com. All information will be inputted directly into Post s secure database. b) Below is a picture of what you should be seeing at post2.atsusers.com. c) You DO NOT have a pre-assigned Athlete ID or Password. You will create both during the initial set up process. Step 1: Go to post2.atsusers.com Step 2: Enter NEW for the athlete ID Enter NEW for the password

2 Step 3: Enter Information in ALL Required Fields All fields below are REQUIRED Fields Your team (If multi-sport team= 1:fall, 2: winter, 3: spring) First name Last name Gender Date of Birth (DOB) Phone or Cell (Please use school ) Social Security Number (SSN) (Student ID for international students without a SSN) Home Address Address while at School Athlete ID (Post ID) if you do not have a student ID # yet put first initial last name Alternate ID (Post ID) same as above Password (One that you create and can remember) Year Medical Alerts Allergies Current Medications

3 Social Security Number Your SSN is required because it is what is used for the tracking of medical information and insurance claims. The Team Doctors require your SSN to be able to make an appointment. We need it to be able to file insurance claims and handle medical paperwork on your behalf. If you are an international student only and do not have a SSN, put your Student ID number in instead. If you do not have your Student ID number yet, place a 0 there for now and we will address it at a later time. Your SSN is secure in the Medical Portal and can only be accessed by the Athletic Training Staff. Step 4: Emergency Contact (We will fill this out in full later on) but for now fill out your primary emergency contacts name: Step 5: Once you have completed entering your information, click the Save button. Please keep a copy of your password in a safe place so you remember what it is. III. Logged On a) Once logged on, you will be in your personal profile that allows you to add and/or change any information that you want to. The screen shot below is the main menu. Please check to make sure that you are the student-athlete listed at the top. b) Enter the Paperwork section i) This section will help you keep track of all of the paperwork that needs to be completed. There are two pages so use the arrows to view the second page.

4 c) Enter the Insurance section and click add i) This is where you will fill out your primary insurance information. You need access to your insurance card to fill out this section. (1) Put a 1 in the Payor# field (2) Use the dropdown box to find your insurance company name. If your company is not located there you can add a new insurance company. Please double check the dropdown box before adding a new insurance company. (3) Use the dropdown box to select your insurance type. *SCHOOL INSURANCE* If you will have School insurance this will not start until you arrive on campus. So all you have to do is use the dropdown list to select Post University as the Company and then Medical HMO. When you arrive on campus we will walk you through how to print a copy of your insurance card. (4) Input your ID # (5) Input your Group # (6) If you are not the policy holder please enter in their information to the left (7) Upload a picture of the front and back of your insurance card (8) Click Save

5 d) Enter the Contacts section (*We will come back to the insurance tab*) and click Edit/Add i) Please use immediate family member(s) or nearest relative. (1) Name (2) Relation (3) Phone Number (4) ii) Click save and then verify emergency contact information when all emergency contacts are added. e) Enter the Forms section

6 i) Use the drop down box Form Name to select a form. Please read, fill out, and sign (Athlete AND Parent if athlete will under the age of 18 when they arrive on campus.) all of the forms and save. We recommend completing the forms in the following order: New Athlete Info General Medical Health History Sickle Cell Information Sickle Cell Test Status HIPPA Shared Responsibility for Sport Safety Assumption of Risk Consent for Treatment and Duty to Report Injury ii) When form is signed and saved you will see the form in the Submitted Forms list f) Enter the E-Files section i) Here you will find both a physical form and an insurance form. Both forms need to be printed, completed and uploaded back into your file. ii) The insurance form needs to be initialed and signed to show that you understand the insurance policy. iii) Your Pre-Participation Form is your Physical. This needs be completed by a PHYSICIAN, PHYSICIAN S ASSISTANT OR NURSE PRACTITIONER. This person may not have any family relation to you. iv) A copy of your Immunization records and the results of your TB testing and Sickle Cell Screening will be uploaded here as well. (1) Please see below for a copy of these forms to take to your physician.

7 IV. Finish Congratulations! You have completed the New Student-Athlete Medical Paperwork. You may now logout. Please your athletic trainer when you have completed all of the paperwork so they can review it. You may use your Athlete ID (your POST ID) and your password to work on paperwork on and off throughout the summer if you cannot finish it in one sitting. If you have questions while filling out information on the website please contact your athletic trainer to walk you through the process and answer any questions you may have. Your coach will not be able to answer these questions. Have a wonderful summer and we look forward to seeing you in the fall! Go Eagles! Bridget Muniz, MS, ATC/LAT Head Athletic Trainer Sprint Football, Baseball, Golf Cheer O: bmuniz@post.edu Jack Dunlap, MS ATC/LAT Assistant Athletic Trainer Women s Tennis/XC, Women s Ice Hockey, Men s Lacrosse O: jdunlap@post.edu Hannah Hallissey, MS, ATC/LAT Assistant Athletic Trainer Men s Soccer, Men s Basketball, Softball O: hhallissey@post.edu Alex Imhof, MS, ATC/LAT Assistant Athletic Trainer Women s Soccer, Men s Ice Hockey, Women s Lacrosse O: aimhof@post.edu Keeley Glonek, ATC/LAT Assistant Athletic Trainer Volleyball, Women s Basketball, Men s Tennis/Track&Field O: kglonek@post.edu

8 Post University Student Athlete Physical Clearance Form : TO BE COMPLETED BY PHYSICIAN, PHYSICIAN S ASSISTANT OR NURSE PRACTITIONER. The above must not have any family relationship to you. Student Athlete s Name: Date of Birth: Height: Weight: Resting HR: BP: / If further testing required: Date: ( / ) Date: ( / ) Vision: R 20/ L 20/ Corrected: Y N Pupils: Equal Unequal MEDICAL Normal Abnormal Findings Required Appearance Date Eyes/Ears/Nose/Throat Urinalysis Lymph Nodes Sp. Gr. Heart Sugar Pulses Protein Lungs Micro Abdomen Date Genitalia (males only) Hgb/Htc Skin MUSCULOSKELETAL Neck Back Shoulder/Elbow/Forearm Wrist/Hand Hip/Thigh Knee Leg/Ankle Foot List all ALLERGIES (including medication, insect venom, etc.) Comment on type of reaction (i.e. rash, urticaria, anaphylaxis) List all MEDICATIONS currently being taken SICKLE CELL TRAIT TEST: I certify that this patient has already received this test as part of his neonatal care and copies of the results are attached. I certify that this patient will go get this test done as part of this physical, with copies of the results being sent to the Post University Athletic Training Staff. CLEARANCE: I certify that this patient is CLEARED to participate in intercollegiate athletics at Post University. I certify that this patient is CONDITIONALLY CLEARED to participate in intercollegiate athletics at Post University. Pending: Patient is NOT CLEARED to participate in intercollegiate athletics for Post University. Please Explain: Physician / Physician s Assistant / Nurse Practitioner Signature Date Physician s Office Address Phone Number

9 Immunizations (To be completed by a Health Care Provider) 1. MMR (measles, mumps, rubella) 2 Vaccine dates required by CT law for all students born after 1/1/1957. #1 (given on or after 1 st birthday) #2 (at least 28 days after the first) (Laboratory report must be attached for all titers showing immunity) Measles antibody titer results Date Rubella antibody titer results Date Mumps antibody titer results Date 2. Varicella (chicken pox) 2 Vaccine dates required by CT Law required for all students born after 1/1/1980. #1 (given on or after 1 st birthday) #2 (given at least 28 days after the first) OR Health care providers documentation of disease: Date: (Laboratory report must be attached for all titers showing immunity) Varicella antibody titers results Date 3. Meningococcal conjugate vaccine Given within the past 5 years as required for Resident students by CT law. Meningitis 4. Tuberculosis testing Required within the past year. (Health care provider to fill out the Tuberculosis pages attached) 5. Hepatitis B (series of 3 vaccinations) #1 2# #3 (Laboratory report must be attached for all titers showing immunity) Hepatitis B antibody titer results Date 6. Diptheria/Pertussis/Tenanus (from within the past 10 years) Date 7. Polio (date series completed) 8. Other vaccines : Health care provider Signature and Date

10 Post University Health Services Post University Tuberculosis (TB) Assessment Student Last Name Student First Name Student Middle Name Date of Birth/Legal Gender Preferred Gender Identity Student ID Year beginning at Post University Fall Spring TUBERCULOSIS (TB) RISK QUESTIONNAIRE (Questions a. through d. to be answered by the student) a) Have you ever had a positive tuberculosis skin or blood test in the past? If YES, go to Chest X-ray/medication sections below YES NO b) To the best of your knowledge have you ever had close contact with anyone who was sick with tuberculosis (TB)? YES NO c) Were you born in one of the countries listed below? If Yes, please circle which one (s) d) Have you traveled to or lived for more than one month in one or more of the following countries listed? If Yes, please circle YES NO IF you answered NO to all questions no further action is required. IF you answered YES to any question in b through d you must have a TB blood or skin test and provide the results below. A chest x-ray is not accepted for b through d YES answers. No exemptions for prior BCG in the past, a TB blood test is recommended however a TB skin test is accepted. TUBERCULOSIS (TB) TESTING (Results below to be documented by healthcare provider.) Testing and Chest X-Ray (if required) must be done within 6 months prior to the start of school. TB BLOOD TEST (IGRA) OR Recommended if prior BCG Quantiferon T-Spot Date: Results: NEG POS TB SKIN TEST (PPD) Date Planted: Date Read: Interpretation: MM of induration: NEG POS CHEST X-RAY -Only accepted/required if past or current positive TB skin or blood test. -Not required if completed treatment for TB Chest X-Ray Date: Normal Abnormal MEDICATION TREATMENT Latent TB Infection Active TB infection Dates(s): Signature of Health Care Practitioner (MD/DO/APRN/PA) Signature Date Phone Name (print) Address List of High Risk Tuberculosis Countries Afghanistan Comoros Kazakhstan New Caledonia Sudan Algeria Congo Kenya Nicaragua Suriname Angola Cote d lvoire Kiribati Niger Swaziland Anguilla Democratic Peoples Kuwait Nigeria Syrian Arab Republic Argentina Republic of Korea Kyrgyzstan Northern Mariana Islands Taiwan Armenia Democratic Republic of Lao PDR Pakistan Tajikistan Azerbaijan the Congo Latvia Palau Thailand Bangladesh Djibouti Lesotho Panama Timor-Leste Belarus Dominican Republic Liberia Papua New Guinea Togo Belize Ecuador Libyan Arab Jamahiriya Paraguay Tonga Benin El Salvador Lithuania Peru Tunisia Bhutan Equatorial Guinea Madagascar Philippines Turkey Bolivia Eritea Malawi Portugal Turkmenistan Bosnia and Herzegovina Estonia Malaysia Qatar Tuvalu Botswana Ethiopia Maldivias Republic of Korea Uganda Brazil Gabon Mali Republic of Macedonia Ukraine Brunei Darussalam Gambia Marshall Islands Republic of Moldova United Republic of Bulgaria Ghana Mauritania Romania Tanzania Burkina Faso Greenland Mauristius Russian Federation Uruguay Cambodia Guam Mexico Rwanda Uzbekistan Cameroon Guatemala Micronesia Sao Tome and Principe Vanuatu Cape Verde Guinea Mongola Senegal Venezuela Central African Republic Guinea-Bissau Montenegro Serbia Vietnam Chad Guyana Morocco Sierra Leone Yemen China Haiti Mozambique Singapore Zambia China, Hong Kong Honduras Myanmar Solomon Islands Zimbabwe China, Macao Indonesia Nauru South Africa Colombia Iraq Nepal Sri Lanka