State of California Health and Human Services Agency Department of Health Care Services

Transcription

1 TOBY DOUGLAS DIRECTOR EDMUND G. BROWN JR. GOVERNOR Dear Applicant: Thank you for your recent inquiry regarding participation in the Medi-Cal program. Please complete the enclosed Medi-Cal provider enrollment application package and return it to: P.O. Box Sacramento, California, Please read all the instructions included in the application package carefully and complete each item requested. Incomplete application packages will be returned. PLEASE NOTE: Applicants and providers are required to submit their National Provider Identifier (NPI) with each Medi-Cal provider application package. Applicants are required to attach a copy of the CMS/National Plan and Provider Enumeration System (NPPES) confirmation for each NPI listed in the application package. If providers are not eligible to receive an NPI, they should instead enter the word atypical in any NPI fields. These atypical providers will receive a unique Medi-Cal provider number once the application is approved. It is your responsibility to report to the (DHCS) any modifications to information previously submitted within 35 days from the date of the change. Most changes may be reported on a Medi-Cal Supplemental Changes form (DHCS 6209, rev. 01/13). However, you must complete a new application package if you are reporting a change of ownership of 50 percent or more, a change of business address, or one of the other changes identified in California Code of Regulations (CCR), Title 22, Section , subsections (a) through (b). If you are planning to sell your business or buy an existing business, you may find it helpful to refer to the Medi-Cal Provider Enrollment page at The Provider Enrollment page contains information about enrollment options available to you whenever there is a sale or purchase of a Medi-Cal enrolled provider or business, including the option to submit a Successor Liability with Joint and Several Liability Agreement (DHCS 6217, rev. 02/08). P.O. Box , Sacramento, CA (916) Internet Address:

2 Enrollment forms are available at or by contacting the Telephone Service Center (TSC) at (800) For more information about the forms and the regulatory requirements for participation in the Medi-Cal program, please visit our website at and click the Provider Enrollment link. If you have any additional enrollment questions, please contact the Provider Enrollment Message Center at (916) , or submit your question(s) to the address on the previous page or via at In order to submit claims electronically, providers must request a submitter number by completing the Medi-Cal Telecommunications Provider and Biller Application/Agreement (DHCS 6153, rev. 03/12), available on the Medi-Cal website at by clicking on the Forms link in the Featured area, and then selecting the form under the Billing category. Enclosures (01/13) P.O. Box , Sacramento, CA (916) Internet Address:

3 INSTRUCTIONS FOR COMPLETION OF THE MEDI-CAL RENDERING PROVIDER APPLICATION/DISCLOSURE STATEMENT/AGREEMENT FOR PHYSICIAN/ALLIED/DENTAL PROVIDERS DO NOT USE staples on this form or on any attachments. DO NOT USE correction tape, white out, or highlighter pen or ink of a similar type on this form. If you must make corrections, please line through, date and initial in ink. DO NOT LEAVE any question, boxes, lines, etc. blank. Enter N/A if not applicable to you. This form is part of an application for enrollment or continued enrollment as a rendering provider in the Medi-Cal program. Applicants and providers must also provide additional information and documentation. Applicants and providers may be subject to an on-site inspection and to unannounced visits prior to enrollment or approval for continued enrollment in a program. Additional information can be found on the following Medi-Cal Website ( by clicking the Provider Enrollment link. Omission of any information on this form, or the failure to provide required documentation or sign any of these documents may result in denial of the application as provided in California Code of Regulations (CCR), Title 22, Section You must attach copies of Centers for Medicare and Medicaid Services/National Plan and Provider Enumeration System(CMS/NPPES) confirmation for each National Provider Identifier (NPI) submitted with your application package. You may not submit an NPI for use in Medi-Cal billing unless that NPI is appropriately registered with CMS and is in compliance with all NPI requirements established by CMS at the time of submission. To request consideration for Preferred Provider Status, check the box and include all required documentation pursuant to the Preferred Provider Bulletin dated February 2004, which is available on the (PED) page of the Medi-Cal Website ( Only those complete applications submitted with all qualifying documentation included will be processed with a preferred provider status. Action requested (check all that apply). Enter the date you are completing the application. New rendering physician/allied/dental provider The applicant is not currently enrolled with the Medi-Cal program as a provider with an active provider number. National Provider Identifier enter your NPI. If the individual identified in item 1 has more than one, enter the NPI you wish to use for enrollment as a rendering provider. Provider Type: Check the appropriate provider type box for which you are applying to render services for the Medi-Cal program. 1. Legal name enter the name listed with the Internal Revenue Service (IRS). 2. Enter the date of birth of the individual named in number Enter the gender of the individual named in number Residence address enter the residence address of the individual listed in number Mailing address enter the address where correspondence may be sent to the individual listed in number Enter the social security number of the individual named in number 1. (This field is mandatory-see Privacy Statement on Page 5) 7. Enter the driver s license or state-issued identification number and state of issuance of the individual named in number 1. Attach a legible copy to the application. The driver s license or state-issued identification number shall be issued within the 50 United States or the District of Columbia. 8. Enter the license certificate number, or other permit or approval to provide health care, of the applicant. Attach a legible copy of the license, certificate, permit, or approval. Enter the effective date of the license certificate number, or other permit or approval. Enter the expiration date of the license certificate number, or other permit or approval. If a physician or dentist, list the specialty(ies) and indicate if board-certified or board-eligible. 9. Business address enter the actual business location including the street name and number, room or suite number or letter, city, county, state, and nine-digit ZIP code. A post office box or commercial box is not acceptable. 10. Business telephone number enter the primary business telephone number used at the business address. A number, cell phone, answering service, pager, facsimile machine, biller or billing service, or answering machine shall not be used as the primary business telephone. 11. Contact person enter the name of the person who can be contacted regarding the application package. 12. Contact telephone number enter the phone number of the contact person. 13. Contact address enter the address of the contact person. 14. Medi-Cal number of Group being joined enter the NPI or Denti-Cal provider number of the Medi-Cal Group Provider that the individual named in number 1 is joining. Page 1 of 5

4 15. Proof of professional liability insurance enter the name of the insurance company, insurance policy number, date policy issued, expiration date of policy, insurance agent s name, telephone number of the insurance agent, fax number of the insurance agent and address of the insurance agent. You must also attach a copy of your certificate of insurance to the application. Disclosure Information 1. Check the appropriate boxes and provide the date of conviction if applicable. 2. Check the appropriate boxes and provide the date of final judgment of applicable. 3. Check the appropriate boxes and provide the date of settlement if applicable. 4. Check the appropriate box and list all provider numbers, if appropriate, as well as the state(s) and name(s) applicant or provider used when participating in another state Medicaid program and all applicable provider numbers. If you cannot provide the numbers, please explain. 5. Check the appropriate box and, if applicable, provide the effective date(s) of suspension(s), date(s) of reinstatement, and Medi-Cal, Medicare and/or Medicaid NPIs or provider number(s). 6. Check the appropriate box and, if applicable, list the state(s) where applicant s or provider s license, certificate, or other approval to provide health care was suspended or revoked and the effective dates of those actions. Attach the written confirmation that professional privileges have been restored. 7. Check the appropriate box and, if applicable, list the state(s) where the applicant s or provider s license, certificate, or other approval to provide health care was lost or surrendered while a disciplinary hearing was pending and the effective dates of those actions. Attach a written confirmation from the licensing authority that professional privileges have been restored. 8. Check the appropriate box and, if applicable, list the requested information. 9. List below fines/debts due and owing by applicant/provider to any federal, state, or local government that relate to Medicare, Medicaid, and all other federal and state health health care programs that have not been paid and what arrangements have been made to fulfill the obligation(s). Submit copies of all documents pertaining to the arrangement(s) including terms and conditions. If not applicable, check N/A box. 10. To assist in the timely processing of the application package, enter the name, address, and telephone number of the individual who can be contacted by Provider Enrollment staff to answer questions regarding the application package. Failure to include this information may result in the application package being returned deficient for item(s) that an applicant can readily provide by fax or telephone. Provider Agreement Print name of the applicant signing the application. An original signature of the individual is required. Include the city, state, and the date where and when the application was signed. See CCR, Title 22, Section (a)(2)(B) to determine whether you have the authority to sign this application. Remember to attach a legible copy of the following, if applicable: Driver s license or state-issued identification card License certificate Verification of reinstatement Written confirmation from licensing authority that your professional privileges have been restored. Copies of payment arrangement documents tary Public Certificate of acknowledgement Certificate of insurance (malpractice) Drug Enforcement Agency (DEA) certificate Anesthesia Permit Conscious Sedation Permit National Provider Identifier verification (CMS/NPPES confirmation) Page 2 of 5

5 x MEDI-CAL RENDERING PROVIDER APPLICATION/DISCLOSURE STATEMENT/AGREEMENT FOR PHYSICIAN/ALLIED/DENTAL PROVIDERS Important: Read all instructions before completing the application. Type or print clearly, in ink. If you must make corrections, please line through, date, and initial in ink. For Medi-Cal return completed forms to: For Denti-Cal return completed forms to: Medi-Cal Dental Program (Denti-Cal) Provider Enrollment P.O. Box P.O. Box Sacramento, CA Sacramento, CA (916) (800) Preferred provider status requested pursuant to Welfare and Institutions Code Section (c). All qualifying documentation and cover letter attached. Do not use staples on this form or on any attachments. Do not leave any questions, boxes, lines, etc. blank. Enter N/A if not applicable to you. Enrollment action requested (check[ ] all that apply) National Provider Identifier (NPI) New rendering physician/allied/dental provider Provider Type (check one) Chiropractor Physician Date FOR STATE USE ONLY Audiologist Dentist Podiatrist Registered Dental Hygienist Alternative Practice Certified Nurse Midwife Optometrist Prosthetist Other: Certified Registered Nurse Anesthetist Orthotist Psychologist 1. Legal name of applicant 2. Date of birth 3. Gender 4. Residence address (number, street) City State Nine-digit ZIP code 5. Mailing address (number, street) City State Nine-digit ZIP code 6. Social security number (required) 7. Driver s license or state-issued identification number and state of issuance (attach a legible copy) 8. Professional license/certified certificate/ permit number (attach legible copy) License effective date License expiration date List specialty(ies) Physicians and dentists only Board-certified Board-eligible 9. Business address (office/hospital) (number, street) City County State Nine-digit ZIP code 10. Business telephone number 11. Contact person s name 12. Contact person s telephone number 14. Provider number (NPI or Denti-Cal Provider Number as applicable) of group being joined 13. Contact person s address 15. Proof of Professional Liability Insurance-Applicant must attach a copy of their certificate of (malpractice) insurance to this application. Name of Insurance company Insurance policy number Date policy issued (mm/dd/yyyy) Expiration Date of policy (mm/dd/yyyy) Insurance agent s name (first) (middle) (last) (Jr., Sr., etc.) Telephone number DISCLOSURE INFORMATION Respond to the following questions: Fax number address 1. Within ten years of the date of this statement, have you, the applicant/provider, been convicted of any felony or misdemeanor involving fraud or abuse in any government program? If yes, provide the date of the conviction (mm/dd/yyyy): 2. Within ten years of the date of this statement, have you, the applicant/provider, been found liable for fraud or abuse involving a government program in any civil proceeding? If yes, provide the date of final judgment (mm/dd/yyyy): 3. Within ten years of the date of this statement, have you, the applicant/provider, entered into a settlement in lieu of conviction for fraud or abuse involving a government program? If yes, provide the date of the settlement (mm/dd/yyyy): Page 3 of 5

6 4. Do you, the applicant/provider, currently participate or have you ever participated as a provider in the Medi-Cal program or in another state s Medicaid program? If yes, provide the following information: STATE NAME(S) (LEGAL AND DBA) NPI AND/OR PROVIDER NUMBER(S) 5. Have you, the applicant/provider, ever been suspended from a Medicare, Medicaid, or Medi-Cal program? If yes, attach verification of reinstatement and provide the following information: CHECK APPLICABLE NPI AND/OR PROGRAM PROVIDER NUMBER(S) SUSPENSION Medi-Cal Medicaid Medicare Medi-Cal Medicaid Medicare DATE(S) OF REINSTATEMENT(S), AS APPLICABLE 6. Has the individual license, certificate, or other approval to provide health care of the applicant/provider ever been suspended or revoked? If yes, attach a copy of the written confirmation from the licensing authority that your professional privileges have been restored and provide the following information: WHERE ACTION(S) WAS TAKEN ACTION(S) TAKEN LICENSING AUTHORITY S ACTION(S) 7. Have you, the applicant/provider, ever lost or surrendered your license, certificate, or other approval to provide health care while a disciplinary hearing was pending? If yes, attach a copy of the written confirmation from the licensing authority that your professional privileges have been restored and provide the following information: WHERE ACTION(S) WAS TAKEN ACTION(S) TAKEN LICENSING AUTHORITY S ACTION(S) 8. Has the license, certificate, or other approval to provide health care of the applicant/provider ever been disciplined by any licensing authority? If yes, attach a copy of the written confirmation from the licensing authority decision(s) including any terms and conditions for each decision provide the following information: WHERE ACTION(S) WAS TAKEN ACTION(S) TAKEN LICENSING AUTHORITY S ACTION(S) 9. List below fines/debts due and owing by applicant/provider to any federal, state, or local government that relate to Medicare, Medicaid and all other federal and state health care programs that have not been paid and what arrangements have been made to fulfill the obligation(s). Submit copies of all documents pertaining to the arrangements including terms and conditions. See CCR, Title 22, Section (a)(6). N/A $ $ FINE/DEBT AGENCY DATE ISSUED DATE TO BE PAID IN FULL Page 4 of 5

7 PROVIDER AGREEMENT I declare under penalty of perjury under the laws of the State of California that the foregoing information and the information on all attachments is true, accurate, and complete to the best of my knowledge and belief and that I am authorized to sign this application pursuant to CCR, Title 22, Section (a)(2)(B). I understand that the failure to disclose the required information, or the disclosure of false information, shall, prior to any hearing, result in the denial of the application for enrollment or shall be grounds for termination of enrollment status and suspension from the Medi-Cal program, which shall include deactivation of all provider numbers used to obtain reimbursement from the Medi-Cal program. I understand that I must report changes in the foregoing information within 35 days to the ( DHCS ),. I hereby further declare that I will abide by all Medi-Cal laws and regulations and the Medi-Cal program policies and procedures as published in the Medi-Cal Provider Manual, including the requirements for record keeping and the disclosure of information. I understand that compliance with all Medi-Cal laws and regulations is a condition for participation as a provider in the Medi-Cal program. I agree to make available, during regular business hours, all pertinent financial records, all records of the requisite insurance coverage, and all records concerning the provision of health care services to Medi-Cal beneficiaries to any duly authorized representative of DHCS, the California Attorney General s Medi-Cal Fraud Unit ( AG ), and the Secretary of the United States Centers for Medicare and Medicaid Services. I further agree to provide if requested by any of the above, copies of the records and documentation, and that failure to comply with any request to examine or receive copies of such records shall be grounds for immediate suspension of Applicant/Provider from participation in the Medi-Cal program. Applicant/Provider will be reimbursed for reasonable copy costs as determined by DHCS or AG. I also agree that DHCS and/or AG may make unannounced visits to Applicant/Provider, at any of Applicant s/provider s business locations, before, during or after enrollment, for the purpose of determining whether enrollment, continued enrollment, or certification is warranted, to investigate and prosecute fraud against the Medi-Cal program, to investigate complaints of abuse and neglect of patients in health care facilities receiving payment under the Medi-Cal program, and/or as necessary for the administration of the Medi-Cal program and/or the fulfillment of the AG s powers and duties under Government Code Section Premises subject to inspection include billing agents, as defined in Welfare and Institutions Code Section Failure to permit inspection by DHCS or AG, or any agent, investigator or auditor thereof, shall be grounds for immediate suspension of Applicant/Provider from participation in the Medi-Cal program. Printed legal name of applicant (last) (first) (middle) Original signature of applicant Executed at:, on (City) (State) (Date) tary Public: Applicants and providers licensed pursuant to Division 2 (commencing with Section 500) of the Business and Professions Code, the Osteopathic Initiative Act, or the Chiropractic Initiative Act ARE NOT REQUIRED to have this form notarized. If notarization is required, the Certificate of Acknowledgement signed by the tary Public must be in the form specified in Section 1189 of the Civil Code. 10. Contact Person s Information Check here if you are the same person identified in item 1. If you checked the box, provide only the address and telephone number below. Contact Person s Name (Last) (First) (Middle) Title/Position address Telephone number Privacy Statement (Civil Code Section 1798 et seq.) All information requested on the Application, the disclosure statement, and the provider agreement is mandatory. This information is required by the California and any other California State Departments that are delegated responsibility to administer the Medi-Cal program, by the authority of the Welfare and Institutions Code, Sections , the California Code of Regulations,Title 22, Sections and the Code of Federal Regulations, Title 42, Part 455. The consequences of not supplying the mandatory information requested are denial of enrollment as a Medi-Cal provider or denial of continued enrollment as a provider and deactivation of all provider numbers used by the provider to obtain reimbursement from the Medi-Cal program. Some or all of this information may also be provided to the California State Controller s Office, the California Department of Justice, the California Department of Consumer Affairs, the California Department of Corporations, the California Franchise Tax Board or other California state or local agencies as appropriate, fiscal intermediaries, managed care plans, the Federal Bureau of Investigation, the Internal Revenue Service, Medicare Fiscal Intermediaries, Centers for Medicare and Medicaid Services, Office of the Inspector General, Medicaid, or as required or permitted by law. For more information or access to records containing your personal information maintained by this agency, contact the at (916) or contact Denti-Cal at (800) Page 5 of 5