Security and Privacy Practices for Electronic Health Records. Joseph W. Hales, PhD, FACMI Intermountain Healthcare Salt Lake City, UT

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1 Security and Privacy Practices for Electronic Health Records Joseph W. Hales, PhD, FACMI Intermountain Healthcare Salt Lake City, UT

2 Intermountain Healthcare Formed 1975 Not-for-profit Integrated system 20 Hospitals > 100 clinics 6M patient encounters/yr (2007) $3.6B revenue (2007) Clinical Programs

3 Information Systems Internally-developed systems Enterprise-wide, longitudinal record Nationally recognized leader Clinical decision-support Chronic disease management Hospital-acquired infection detection Adverse drug event detection Resistant strain infection monitoring

4 Outcomes at Intermountain Dartmouth Atlas of Healthcare The Mayo Clinic and Intermountain Healthcare have reputations for excellence and are noted for their leading research efforts in rationalizing the clinical pathways for managing chronic illness. Because they provide higher quality care at lower cost, the utilization rates in Salt Lake City, Rochester, Minnesota, and Portland, Oregon are useful benchmarks for estimating the potential savings from a successful national effort to improve efficiency in managing chronic illness The Salt Lake City benchmark results in the greatest estimated reduction in acute care hospital spending. If, over the four years of our study, hospital utilization rates had been at the level of Salt Lake City, Medicare spending for inpatient care would have been reduced by 32.4%, with physician visit savings of 34%.

5 Outcomes at Intermountain Dennis A. Cortese, MD President and CEO, Mayo Clinic If I were ever diagnosed with diabetes, I would want to be treated by Intermountain Healthcare in Salt Lake City. They have the best outcomes in the country and the lowest costs. KARE-NBC, Channel 11 (Minneapolis) Utah Gets it Right, February 8, 2008

6 Outcomes at Intermountain

7 Intermountain Information Systems Intermountain Healthcare is able to deliver Consistent, high quality medical care At the lowest possible cost in part because of enterprise-wide information systems that permit users to Share data across time and space between providers Analyze data across populations to eliminate inappropriate variation

8 Technical Safeguards Harmonization of HIPAA, SOX, PCI, GLB Physical network security Encryption Mobile devices Backup media User security Single master directory Provisioned according to role using templates Log user activity

9 Proactive Auditing and Monitoring Scan 16+ million access events per month Triggers for further investigation employees looking at records of family members Employees looking at records of co-workers Review ALL access to records of high profile patients (VIPs, individuals in the news, etc) patients audited, 0 inappropriate accesses patients audited, 4 inappropriate accesses Demonstrated reduction in inappropriate access violations over last 5 years through consistently auditing access and disciplining employees

10 Policy and Education

11 Policy and Education Policies and procedures on intranet Ongoing employee education New employee orientation Annual mandatory compliance training Job-specific privacy training Employee newsletter articles Annual risk assessment of privacy and security concerns

12 Holding Employees Accountable Matrix of recommended sanctions Unintentional, intentional or malicious Access or Disclosure Number of records involved First offense or repeat offense Employees have been terminated for privacy/security violations (incl. MDs) Ensures consistent application of sanctions for similar actions

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14 Summary We use information systems in order to achieve consistent, high quality outcomes at lower cost for every patient We protect patient privacy through Best practices in technical security Establishing a culture of individual accountability

15 HIT Legislation Intermountain supports legislation that encourages adoption of HIT Intermountain is concerned about unrealistic expectations about HIT capacity We currently do not have the capacity to fully comply with the proposed accounting for disclosures requirement contained in the Ways & Means and Energy & Commerce HIT bills