2.01 All employees of the University of Windsor shall be vigilant and shall exercise appropriate due diligence to minimize risks.

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1 Revision No: 2 Page: 1 of PURPOSE 1.01 To ensure that the University of Windsor complies with legislated health and safety requirements and to promote communication and develop procedures that improve workplace health and safety Hazards exist in all workplaces. Regular planned inspections are an important way to help identify hazards. Once hazards have been identified they can be eliminated or minimized. In addition, workplace inspections are used to check that hazard control are adequate and working, identify possible solutions to problems, and allow for follow up to ensure that problems have been corrected Workplace Inspections ensure a more effective audit of a department s Internal Responsibility System and its Occupational Health and Safety Management Programs Written Workplace Inspection Reports serve as a valuable confirmation of due diligence, in that the University of Windsor is taking every precaution reasonable under the circumstances to protect employees and students. These Reports may be audited by the MOL (Ministry of Labour). 2.0 POLICY 2.01 All employees of the University of Windsor shall be vigilant and shall exercise appropriate due diligence to minimize risks All workplace hazards must be reported to the immediate Supervisor for appropriate corrective action Supervisors and employees shall work together to eliminate workplace hazards and to prioritize safety concerns.

2 Revision No: 2 Page: 2 of Several other types of Workplace Inspections should be conducted in conjunction with the Scheduled Workplace Inspections. These include a) daily work site inspections by Supervisors and employees b) spot inspections and job observations by Supervisors c) specialized inspections including pre-operational equipment checks and critical parts inspections as may be required 2.05 Scheduled Workplace Safety Inspections by the University s Central Safety Committee (CSC) members shall be conducted in accordance with the prescribed requirements of the Occupational Health and Safety Act Part II Workplace hazards and specific recommendations shall be reported by the CSC Inspector representing workers to: a) Supervisors of areas where hazards are noticed b) the Chair or Department Head c) the CSC d) the Maintenance Department via the green Health and Safety Job Investigation Maintenance Department form. e) this form will be kept on file in the Maintenance Department along with any approvals or work orders which may have been required 2.07 The CSC Inspector s reporting form and any subsequent recommendations shall identify a University of Windsor Supervisor or Administrator to whom the safety concern(s) has been referred. 3.0 PROCEDURE FOR SCHEDULED INSPECTIONS 3.01 Annual Inspection Schedules will be created and distributed to the designated CSC Inspectors and inspections shall be undertaken in accordance with a schedule established by the CSC The annual Inspection Schedule will include the month, zone, building and name of the designated Worker representative (Inspector).

3 Revision No: 2 Page: 3 of Inspections will be carried out as scheduled by the Inspector or Designated Alternate. Unless otherwise required by the Regulations or by an order of an MOL (Ministry of Labour) Inspector, a designated member who represents the workers shall inspect the physical condition of the workplace at least once a year, inspecting at least part of the workplace in each month. (i) Prior to the inspection, Inspectors should: a) review accident reports for the Zone they are inspecting b) review previous inspection reports for the Zone they are inspecting c) obtain and review building and/or floor planes for the buildings they are inspecting d) ensure they have adequate supply of U of W Workplace Inspection forms e) ensure they have an adequate supply of Health and Safety Job Investigation Maintenances Department Forms f) plan and review the inspection route g) inform the area Supervisor when the inspection will take place and make suitable arrangements for access (ii) During the inspection the Inspector(s) should: a) record any hazardous conditions or acts observed b) speak with workers and supervisors to gather any information regarding hazardous conditions or actions they may have knowledge of c) speak with new or transferred employees d) take the most recent copy of the Occupational Health and Safety Act and Industrial Regulations with them for reference purposes and to answer any questions that may arise out of the Inspection e) use the U of W Workplace Inspection Form to record any hazards or potential hazards f) examine areas where previous accidents or injuries have occurred and document conditions and any changes which have taken place since the accident or injury

4 Revision No: 2 Page: 4 of 5 g) where chemicals are stored or used ensure they comply with WHMIS (Workplace Hazardous Material Information System) requirements (e.g. labelling, current MSDS etc) h) if safe to do so, and only if safe to do so, eliminate or remove the hazard if possible, keeping a written record of the hazard and any corrective action taken, signing the item number and list as complete i) rate the hazards or potential hazard found as shown below: 1) A must be addressed immediately or within 24 hours 2) B must be addressed within 7 days 3) C must be addressed within 30 days j) where immediate corrective action is required, contact the area Supervisor and the Health and Safety Manager k) make a note of successes during the inspection; positive feedback encourages safe work practices l) if at any time during the Inspection there are immediate questions or concerns contact the Health and Safety Office at Ext 2055 or (iii) After the Inspection : a) the inspector(s) will meet with the Manager or Department Head of the area to discuss the findings of the Inspection b) the inspector(s) will forward a copy of the Inspection report to the Health and Safety Office by c) the area Manager or Department Head will complete a work order for any items noted during the Inspection requiring corrective action which could not be addressed during the Inspection itself d) the inspector (s) will ensure that items listed on the Inspection report which could not be corrected at the time of inspection will have accompanying explanatory information as to the reasons why the item could not be addressed e) the inspector(s) will review the Inspection Report with Manager or the Department Head who is responsible for the completion of action items

5 Revision No: 2 Page: 5 of 5 (iv) Inspection Follow Up: 4.0 RESPONSIBILITY a) follow-up with appropriate personnel who are responsible for the completion of the item needing to be addressed to ensure it has been completed within the assigned priority schedule b) the Inspection Team will discuss and agree upon a date and time to meet and follow up on corrective actions taken to eliminate the hazard or potential hazards noted during the Inspection and document these items on the original workplace Inspection form c) when items noted during the Inspection have been completed the original copy of the Workplace Inspection is to be forwarded to the Health and Safety Manager for permanent record keeping purposes d) where corrective actions are not taken in a reasonable time frame, these will be forwarded to the Co-chairs of the CSC and the Health and Safety Manager for follow up 4.01 All persons assigned to administer this policy and procedure shall be trained in the policy Administration shall respond, where it may be required, with written recommendations within 21 days of receipt of the workplace inspection report Administration shall take action to immediately correct, mitigate or remove any situation where the health and safety or workers is in immediate danger.