OSHA & HIPAA Seminar. Northern Texas Facial & Oral Surgery

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1 OSHA & HIPAA Seminar Sponsored By Northern Texas Facial & Oral Surgery April 11, 2014 Power Point Slides For The Course Power Point handout slides are provided for your use during the lecture. Bring these to the course if you want to have a copy of the slides and make notes. Training Records There are 7 training records. To document your training, fill out the following sections and place the training record with your OSHA manual or HIPAA manual as appropriate: 1. Date each training record 2. Name of your office on those records where required 3. Print the name of each employee attending this course on the lines provided on each form. 4. Each employee must sign the HB-300 training form. New Hazard Communication Plan & Rules The New Globally Harmonized Communication Plan was included in last year s handout. If you placed this new plan in your OSHA manual last year, you do not need this new plan. However, if do have this new plan, take the old Hazard Communication Plan from your OSHA Manual and replace it with the new attached Hazard Communication Plan. The New Globally Harmonized Hazard Communication Rules should be placed in your OSHA Manual along with the New Hazard Communication Plan. Business Associate Agreement The sample Business Associate Agreement will be discussed during the seminar. Fire Plan Post the Fire Plan where the employees will see it or with your other posters.

2 BLOODBORNE PATHOGENS TRAINING RECORD Name of Office: Date of Training Session: Person Conducting Training Session: Dr. Robert Cooley Name of Persons Attending Summary of Training Session Exposure Control Manual Exposure Determination Universal Precautions Engineering Controls Safety Needles Protective Gowns Regulated Waste Biohazard Label Medical Records Hepatitis B Vaccine Post Exposure Evaluation

3 EMPLOYEE INPUT FOR SAFETY NEEDLES & SCALPELS Date: Employee Names Safety Products Discussed Safe-Mate Safety Needle HypoSafety Syringe Sandel Safety Scalpel Futura Safety Scalpel Employee Suggestions For Safety Needles & Syringes

4 Hazard Communication Training Record Globally Harmonized System Name of Office: Date of Training Session: Person Conducting Training Session: Dr. Robert Cooley Name of Persons Attending Summary of Training Session Hazard Communication Plan Review New Globally Harmonized Hazard Communication Standard o Hazard Classification o Signal Words o Pictograms o New Safety Data Sheet Standardized Format Labels - Primary and Secondary List of MSDS Non Routine Tasks Outside Contractors Protocol To Follow If Exposed To Hazardous Chemicals

5 Breach Notification Training The following staff of this office have received training on Breach Notification. Instruction included situations that may suggest a possible breach of Protected Health Information. If a possible breach is discovered, the staff member will report this immediately to the Office Manager and Doctor. Date Summary Of Training Session What Is A Breach Examples Of A Breach Who To Report A Breach To In The Office How To Perform A Risk Analysis Notification Of Patients Notification Of Department of HHS Using Encryption To Avoid Breach Notification Example Of An Encryption Program

6 HIPAA Reminders Training Record The following employees attended a HIPAA Reminders Training session that covered Privacy Rules Reminders and Security Rules reminders. Date: HIPAA Privacy Reminders Never leave the patient s record or any PHI where other people can see it or take it. Do not discuss the patient s PHI in public places where it may be overheard. Do not discuss the patient s health information with persons not involved in the patient s care. Keep computer monitors turned away from public areas. Or Privacy Screen?? When away from the computer, put up the screen saver OR close the program HIPAA Security Reminders - Do Nots Share computer passwords. Post your password in a visible place. Install or download any software on office computers games, photos or music. Allow any unauthorized person to use the office computers. Send PHI by unless patient agrees by signed consent HIPAA Security Reminders - Do s Update anti-virus software frequently. Keep one copy of back-up data off site. Report security problems immediately. Log out of your computer at the end of each day.

7 HIPAA Privacy & Security Training The following staff have received training on our HIPAA Privacy & Security Policies and have been given a copy of our Notice of Privacy Practices. Print Name Date Summary Of Training Session Designation of Privacy & Security Officer Notice of Privacy Practices Required Statements Acknowledgement Of Receipt Patient s Rights Under HIPAA Minimum Necessary Standard Verify Identity Permitted Disclosures Authorization Forms Business Associates & Agreement Sanctions For Privacy & Security Rules Security Rules Overview & Requirements Administrative, Physical, and Technical Safeguards Risk Assessment Security Safeguards Policy & Procedures

8 HB-300 & Texas Medical Privacy Act (TMPA) Training Document The workforce of our office listed on this form have received training on the Texas Medical Privacy Act and amendments of HB 300. By signing this form, the employee attests that they have had training on the Texas Medical Privacy Act and HB 300. Print Name Signature Date Summary Of Training Purpose of HB-300 Patient Request For EHR Time Permitted to accomplish this Prohibition on Sale Of Health Information Notice To Individuals If Their PHI Is Subject To Electronic Disclosure Training Requirements For HB-300 Every Two Years Requirement To Comply With HIPAA Act and Privacy Standards Authorization Requirements Penalties And New Felony For Non-Compliance With HB-300

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