DREF final report Ghana: Floods

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1 DREF final report Ghana: Floods DREF operation n MDRGH009 GLIDE n FL GHA 1 April, 2014 The International Federation of Red Cross and Red Crescent (IFRC) Disaster Relief Emergency Fund (DREF) is a source of un-earmarked money created by the Federation in 1985 to ensure that immediate financial support is available for Red Cross Red Crescent response to emergencies. The DREF is a vital part of the International Federation s disaster response system and increases the ability of National Societies to respond to disasters. Summary: CHF168,768 was allocated from the IFRC s Disaster Relief Emergency Fund (DREF) on 12 April 2013 to support the Ghana Red Cross Society (GRCS) in delivering assistance to some 2,500 beneficiaries (500 households) affected by rainstorms in Gushegu, Nanumba North districts and Yendi Municipal in the Northern region of Ghana. The rainstorms in the first week of March 2013 caused extensive damage in the Northern and Volta regions of Ghana. As a result, 17 district/municipals (16 in the Northern region and one in the Volta region) were affected; killing five people as a result. The GRCS, as an auxiliary to the Ghana Red Cross volunteers at a relief distribution point. government, assisted 500 most vulnerable Photo/GRCS households with basic relief items. The operation also provided health and hygiene promotion activities Gushegu, Nanumba North districts and Yendi Municipal in Northern region. The DREF operation raised the visibility of the National Society in the country whilst at the same time strengthening disaster response capacity to manage future emergency operations. The success of the operation is owed to the contribution of 30 trained volunteers who carried out health and hygiene promotion activities and assisted with relief distribution. The operation timeframe was extended by two months to allow a review and lessons learnt workshop to take place. The operation ended on 30 September All activities have been carried out, with a small balance

2 2 of CHF 2,490 returned to DREF. The European Commission Humanitarian Aid and Civil Protection (DG ECHO) contributed towards replenishing the DREF allocation made for this operation. The major donors and partners of DREF include the Australian, American and Belgian governments, the Austrian Red Cross, the Canadian Red Cross and government, Danish Red Cross and government, DG ECHO, the Irish and the Italian governments, the Japanese Red Cross Society, the Luxembourg government, the Monaco Red Cross and government, the Netherlands Red Cross and government, the Norwegian Red Cross and government, the Spanish Government, the Swedish Red Cross and government, the United Kingdom Department for International Development (DFID), the Medtronic and Zurich Foundations, and other corporate and private donors. The IFRC, on behalf of the Ghana Red Cross Society, would like to extend its thanks to all for their generous contributions. <click here for the final financial report, or here for contact details> The situation Severe rainstorms started in the first week of March 2013 and persisted for over two more weeks affected the northern part of Ghana. The ensuing rainstorms and the subsequent flooding resulted in five deaths, displacement of hundreds of people, damage to household property and infrastructure, and loss of farming products. The most affected districts based on assessments by GRCS and official sources were Tamale Metropolitan, Gushegu, Savelugu/Nanton, Tatale/Sanguili, Yendi, Saboba, Zabzugu, Mion, East Mamprusi, Kumbungu, Chereponi, West Mamprusi, Nanumba North, Nanumba South, Sagnarigu, and Tolon. The Red Cross assessment figures indicated approximately 23,000 people were affected, which was close to the National Disaster Management Organization s (NADMO) estimate of approximately 25,000 affected people in these areas. The Government of Ghana declared the affected areas a disaster zone as a result of the devastating rainstorms. The statement directed the security agencies and NADMO to take urgent and necessary steps to mitigate further damage to property, to save lives as well as to provide relief assistance to the displaced families. The actions were followed by the government appealing to humanitarian agencies, development partners and philanthropists for food, non-food items and other essential materials for the affected population. On 8 April 2013, repeated severe rainstorms caused further flooding and consequently the destruction of property and farmlands in Agona East district in the Central region displacing about 1,000 people, some 401 households from 23 communities. The forecast by the meteorological services indicated that more heavy rain were still to come, creating the fears that the situation will only deteriorate further. Fortunately, most of the affected and displaced persons stayed with host families. While this situation had prevented sprawling shelter camps, there were concerns that it was putting a strain on the limited resources such as food, nonfood and shelter from host families. Relief assistance activities funded through this DREF were complemented by technical support provided by the IFRC West Coast Regional Representation (WCRR) s Disaster Management Unit. As a lessons learned, the GRCS, supported by WCRR, have collaborated with the government agency for disaster management (NADMO) at regional level to prepare contingency plans for the coming rainy season. Red Cross and Red Crescent action In response to government s call for assistance, the GRCS promptly mobilized volunteers to assist with delivering assistance to affected families. In total 30 trained volunteers implemented the following activities: rescue and evacuation of affected most vulnerable people, first aid and referrals to the nearest health facility,

3 community sensitization on health and hygiene, and clean up exercises. Distributions were monitored through the use of beneficiary ration cards for registration and recording distributed items. 3 The GRCS, in collaboration with the Swiss Red Cross, conducted a rapid assessment of the situation in three most affected districts of Gushegu, West Mamprusi districts and Yendi municipal. The assessment resulted in Swiss Red Cross supporting an additional 500 most vulnerable families with 500 family kits (including blanket, tooth paste, kitchen sets, sanitary pads, mosquito nets, hurricane lamps, etc.). The interventions supported by Swiss Red Cross outside of this DREF operation enhanced the positive impact and increased the reach of the Red Cross Red Crescent during the emergency. Prior to the inception of the relief operation, the IFRC s WCRR office deployed a Regional Disaster Response Team (RDRT) member to support GRCS conduct further detailed assessments and determined the scope of the operational plan. The detailed assessment advised the targeting of the three mores affected districts and the need to develop beneficiary selection criteria. The assessment therefore informed GRCS of the gaps in the needs of the affected population, thus determined the pressing needs such as soap, blankets, mats, plastic buckets, insecticide treated bed nets, jerry cans and water purification tablets (aqua tabs). Thus the National Society focused to cover this gap with the support of the DREF. With reference to the financial report attached, the overspend on Clothing and Textiles includes items originally budgeted for under the Utensils and Tools line, resulting in the overspend of CHF 1,700 on the former and underspend of CHF 4,500 on the latter. Teaching materials are also overspent as a result of the National Society lumping together charges related to not just the training materials prepared but also volunteer identification materials; this subsequently also impacted the overspend on the Volunteers budget line and underspends on both National Staff and Workshops & Training budgets. Travel costs exceeded the budget as a result of the monitoring visits carried out by the regional office, to support the National Society and the implementation of the operation, by CHF 2,049. The overspend on Office costs is related to an error in booking, whereby the rental of a 4x4 vehicle used in the operation was mistakenly booked under this line, instead of under Transport and Vehicle costs. Lastly, financial charges exceeded the amount budgeted due to foreign exchange losses over the timeframe of the operation. Achievements against outcomes Emergency shelter and non-food items Outcome: The vulnerability of 500 flood-affected households is reduced through the provision of basic household and emergency shelter items. Output (Expected results) Activities planned Select and train volunteers Up to 500 households receive Identify and register beneficiaries non-food items including Distribute two each of mosquito nets and blankets to the targeted mosquito nets and blankets households according to assessment and selection criteria Monitor, evaluate and report on the distribution activities and findings. Impacts: A total of 84 volunteers including district organizers from Yendi municipal, Gushegu, Nanumba North and West Mamprusi districts were trained in community-based disaster response. The training was designed to increase the knowledge of volunteers with the aim of reducing communities vulnerabilities to disasters both natural and human-made and to improve disaster responsiveness. Topics covered included definition and description of disaster management, disaster terminologies, classification of disasters, the disaster management cycle, needs assessment, beneficiary registration, relief distribution, and code of conduct in disaster response.

4 GRCS selected 30 volunteers that were trained on the registration of beneficiaries and the distribution of the relief items. Beneficiary selection criteria were developed to identify further the most vulnerable displaced households, with a focus on female and child-headed households, elderly and people with disabilities. The selected 500 beneficiary households were reached mainly through house-to-house visits during health and hygiene promotion activities, carried out by the trained community-based volunteers. The same volunteers then participated in the distribution of relief items to 500 DREF targeted households consisting of two blanket, two mats, two mosquito nets (ITNs), one jerry can, one bucket, 25 pieces of bathing soap, ten pieces of laundry soap and 330 water purification tablets. Please refer to the table below for details of the relief distributions. The relief items were sourced and procured locally from suppliers in Tamale. Transportation was provided by locally rented vehicles that carried the relief items to the respective distribution centres in the three districts. 4 Table 1: Relief Distribution Record RATION RECEIVED No District Community # HH F # Ben. ITN Mat B/Soap L/Soap Bucket Aqua tab Blanket Jerry can 1. Yendi Balogu 74 5 Nayilifong pcs 148pcs 155pcs 740pcs 74pcs 24,420pc s 148pcs 45 18pcs 18pcs 189pcs 90pcs 9pcs 2,970pcs 18pcs 9pcs 74pcs Guntingli pcs 78pcs 819pcs 390pcs 39pcs 12,870pc s 78pcs 39pcs Kunayili pcs 40pcs 380pcs 200pcs 20pcs 6,600pcs 40pcs 20pcs 2. Gushegu Yagnalifong pcs 72pcs 756pcs 360pcs 36pcs 11,880pc s 72pcs 36pcs Sorchifong pcs 58pcs 609pcs 290pcs 29pcs 9,570pcs 58pcs 29pcs 3. Nanumba North BimbillaI Nabayili pcs 354pcs 3,717pcs 1,770pcs 177pcs 58,410pc s 354pcs 177pcs 90 36pcs 36pcs 378pcs 180pcs 18pcs 5,940pcs 36pcs 18pcs Makayili pcs 196pcs 2,058pcs 980pcs 98pcs 32,340pc s 196pcs 98pcs TOTAL ,500 1,000 1,000 5,000 10, ,00 0 1, The impact of providing the relief item was easily determined as it immediately ensured that the beneficiary families continued living with dignity. The relief items helped the families to carry out their household chores, maintain health and promote hygiene. The families were also protected from malaria through the use of ITNs. Jerry cans ensured same keeping of water whilst the water purification tablets were used for treating the water fetched from unsafe sources due to contamination caused by flooded water. Internally, the capacity of the volunteers was strengthened in case of future emergency operation. The registration of beneficiaries made the distribution efficient, as well as facilitated systematic record keeping and closes monitoring of activities. Water, sanitation, and hygiene promotion Outcome: The risk of water-borne and water related diseases is reduced through the provision of safe water, adequate sanitation as well as hygiene promotion to 500 families in Gushegu, Nanumba North districts and Yendi municipal. Expected results Activities planned 500 families have access to clean water, soap and Public demonstration on household water treatment using tablets including water safe storage knowledge Appropriate sanitation, including excreta disposal, solid waste disposal and drainage, is provided to 500 Procure and distribute water treatment tablets to cover target beneficiaries needs over three months PHAST in emergency training and supervisors orientation Hygiene promotion sessions and activities like personal and environmental sanitation promoted in communities monitoring and

5 5 families for three months. reporting on activities Rehabilitation of one institutional latrine Provision of ten emergency latrines where applicable. Coordinate with partners involved in WatSan activities Monitoring and reporting on activities Impacts: The 30 community-based volunteers selected from the 84 trained in Bimbilla, Gushegu and Yendi districts underwent two-day training on Participatory Hygiene and Sanitation Transformation (PHAST) and Epidemic Control for Volunteers (ECV) tools facilitated by the health and disaster management coordinators supported by the RDRT delegate. The PHAST training covered topics on how to identify the causes, signs and symptoms of malaria and diarrhoea and the preparation of oral rehydration solutions (ORS). The volunteers were further trained on moulding latrine slabs used to construct ten emergency latrines in three districts. The process included participation of beneficiaries who helped in digging of the pits. Subsequent to the training, the volunteers went on a house-to-house campaign sensitising the families on health and hygiene including malaria, diarrhoea, environmental sanitation, etc. The communities were oriented on how to properly use the water purification tablets and safe water storage techniques. Information, education and communication (IEC) materials, including leaflets and posters were distributed during the house-to-house campaigns. The posters were also used in schools and markets places, where they were accessible to the community at large. The volunteers were branded in Red Cross T-shirts, during all the activities, thus promoted visibility of the Red Cross in Ghana. District Nanumba North Community Jilo Kpalga No. of emergency latrines Gushegu Kunayili 1 Soochifong 1 Yendi Kuga 1 Guntingli 1 Gundorgu 2 Total 7 Communities 10 latrines 2 2 The beneficiaries were mobilised and supported to dig the pits for the construction of emergency latrines. Completed emergency latrines. Photo: GRCS

6 6 Emergency health Outcome: Reduce health risks, morbidity and mortality as a result of the emergency on the affected population through the provision of health promotion, preventive, community-level and referral services to families in affected areas for three months. Output (Expected results) Activities planned Reduction of mortality and morbidity of beneficiaries as a result of floods are prevented and health services are supported through a primary health care oriented programme. Train up to 30 community-based volunteers on health promotion as well as proper utilization of mosquito nets. Conduct health promotion campaigns within the affected population focusing on malaria and water-borne diseases, targeting 500 households in affected areas. Acquire first aid kit Provide first aid and referral services for affected communities Monitoring and reporting on activities Impacts: The targeted households were sensitised on hygiene, prevention and control of malaria, diarrhoea and other water-borne diseases. The volunteers managed to carry out campaigns in all the targeted districts. Community s participation during the campaigns is commendable as it ensured buy-in of all the members, thereby reducing the risk of disease outbreaks. Community-based First Aid services were also provided to manageable cases, whilst other, more serious cases were referred to nearest health facility for treatment. The main impact is that there were no major disease outbreaks reported from the targeted districts during the time of the operation. The few who required health attention were identified quickly and provided with the necessary medical attention. Logistics Outcome: Non-food items are delivered to affected families in a timely and effective manner. Output (Expected results) Activities planned Procure and distribute relief stocks and controlling supply movements Relief items are procured to end user in accordance with IFRC procurement standards and delivered timely, properly stored and Monitor and evaluate relief activities and reporting on the relief distributions distributed Facilitate appropriate warehousing and transportation to distribution points Impacts: The regional and national society logistics department provided the necessary technical and operational support during the sourcing and procurement of the non-food relief items. Although the relief items were procured locally, the process adhered to IFRC standards, which were closely monitored by the logistics and transport manager assisted by RDRT delegate. The necessary and appropriate warehousing procedures were followed in respect of storage prior to the transportation of the relief items to the beneficiary communities. Transportation challenges in term of availability of vehicles were amicably addressed to ensure efficient movement of relief items to the distribution centres. Assessments Outcome: Emergency needs of flood-affected families are identified and gaps documented, leading to revision of the operation s plan of action Output (Expected results) Activities planned Detailed assessment is carried out across all sectors and the operation plan of action is revised appropriately to address outstanding needs Deploy a technical specialist to support National Society in planning and managing a detailed assessment including household visits and key informant interviews Identify outstanding needs and gaps in consultation with local authorities and other stakeholders Revise plan of action and budget

7 Impacts: Following the disbursement of the DREF, GRCS was assisted by the RDRT delegate to carry out a detailed assessment, which helped in further clarifying the pressing needs of the displaced population. This ensured the interventions remained relevant to the needs of the affected population and aligned to the priorities of the local authorities regarding this emergency. 7 Contact information For further information specifically related to this operation please contact: In Ghana: Kofi Addo, Secretary General, Ghana Red Cross Society, , kofiaskaddo@hotmail.com / redcrossghana@yahoo.com IFRC Regional Representation: Daniel Sayi, Regional Representative, West Coast, Abidjan, Côte d Ivoire office phone; ; daniel.sayi@ifrc.org IFRC Zone: Daniel Bolanos, Disaster Management Coordinator, Tel / Fax ; daniel.bolanos@ifrc.org IFRC Geneva: Christine South, Operations Support; phone: ; christine.south@ifrc.org For Resource Mobilization and Pledges: IFRC West and Central Africa hub: Elisabeth Seck, Resource Mobilization Officer, Dakar; phone: ; mobile: ; elisabeth.seck@ifrc.org For Performance and Accountability (planning, monitoring, evaluation and reporting): IFRC Zone: Robert Ondrusek, PMER/QA Delegate, Africa phone: ; robert.ondrusek@ifrc.org DREF history: This DREF was initially allocated on 12 April 2013 for CHF for 3 months to assist beneficiaries. 1 DREF operation update issued. How we work All IFRC assistance seeks to adhere to the Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and the Humanitarian Charter and Minimum Standards in Disaster Response (Sphere) in delivering assistance to the most vulnerable. The IFRC s vision is to inspire, encourage, facilitate and promote at all times all forms of humanitarian activities by National Societies, with a view to preventing and alleviating human suffering, and thereby contributing to the maintenance and promotion of human dignity and peace in the world.

8 The IFRC s work is guided by Strategy 2020 which puts forward three strategic aims: 1. Save lives, protect livelihoods, and strengthen recovery from disaster and crises. 2. Enable healthy and safe living. 3. Promote social inclusion and a culture of non-violence and peace. 8

9 Page 1 of 3 Disaster Response Financial Report MDRGH009 - Ghana - Floods Timeframe: 17 Apr 13 to 30 Sep 13 Appeal Launch Date: 17 Apr 13 Annual Report Selected Parameters Reporting Timeframe 2013/4-2013/9Programme MDRGH009 Budget Timeframe 2013/4-2013/9Budget APPROVED Split by funding source Y Project * All figures are in Swiss Francs (CHF) I. Funding Raise humanitarian standards Grow RC/RC services for vulnerable people Strengthen RC/ RC contribution to development Heighten influence and support for RC/RC work Joint working and accountability A. Budget 168, ,768 TOTAL Deferred Income B. Opening Balance 0 0 Income Other Income DREF Allocations 166, ,279 C4. Other Income 166, ,279 C. Total Income = SUM(C1..C4) 166, ,279 D. Total Funding = B +C 166, ,279 * Funding source data based on information provided by the donor II. Movement of Funds Raise humanitarian standards Grow RC/RC services for vulnerable people Strengthen RC/ RC contribution to development Heighten influence and support for RC/RC work Joint working and accountability B. Opening Balance 0 0 C. Income 166, ,279 E. Expenditure -166, ,279 F. Closing Balance = (B + C + E) 0 0 TOTAL Deferred Income Annual Report Prepared on 19/Dec/2013 International Federation of Red Cross and Red Crescent Societies

10 Page 2 of 3 Disaster Response Financial Report MDRGH009 - Ghana - Floods Timeframe: 17 Apr 13 to 30 Sep 13 Appeal Launch Date: 17 Apr 13 Annual Report III. Expenditure Account Groups Budget Raise humanitarian standards Grow RC/RC services for vulnerable people Strengthen RC/ RC contribution to development Expenditure Heighten influence and support for RC/ RC work Joint working and accountability TOTAL Variance A B A - B BUDGET (C) 168, ,768 Relief items, Construction, Supplies Clothing & Textiles 40,000 41,700 41,700-1,700 Water, Sanitation & Hygiene 30,060 27,663 27,663 2,397 Medical & First Aid 1,850 1,850 Teaching Materials 2,400 6,403 6,403-4,003 Utensils & Tools 4,500 4,500 Total Relief items, Construction, Sup 78,810 75,766 75,766 3,044 Logistics, Transport & Storage Transport & Vehicles Costs 19,150 13,264 13,264 5,886 Logistics Services 2,800 2,800 Total Logistics, Transport & Storage 21,950 13,264 13,264 8,686 Personnel International Staff 10,000 9,058 9, National Society Staff 7,328 4,685 4,685 2,643 Volunteers 14,500 22,878 22,878-8,378 Total Personnel 31,828 36,621 36,621-4,793 Workshops & Training Workshops & Training 9,000 5,500 5,500 3,500 Total Workshops & Training 9,000 5,500 5,500 3,500 General Expenditure Travel 9,000 11,046 11,046-2,046 Information & Public Relations 3,140 2,246 2, Office Costs 1,500 6,308 6,308-4,808 Communications 2,240 3,233 3, Financial Charges 1,000 2,146 2,146-1,146 Total General Expenditure 16,880 24,980 24,980-8,100 Indirect Costs Selected Parameters Reporting Timeframe 2013/4-2013/9Programme MDRGH009 Budget Timeframe 2013/4-2013/9Budget APPROVED Split by funding source Y Project * All figures are in Swiss Francs (CHF) Programme & Services Support Recove 10,300 10,148 10, Total Indirect Costs 10,300 10,148 10, TOTAL EXPENDITURE (D) 168, , ,279 2,490 VARIANCE (C - D) 2,490 2,490 Annual Report Prepared on 19/Dec/2013 International Federation of Red Cross and Red Crescent Societies

11 Page 3 of 3 Disaster Response Financial Report MDRGH009 - Ghana - Floods Timeframe: 17 Apr 13 to 30 Sep 13 Appeal Launch Date: 17 Apr 13 Annual Report IV. Breakdown by subsector Selected Parameters Reporting Timeframe 2013/4-2013/9Programme MDRGH009 Budget Timeframe 2013/4-2013/9Budget APPROVED Split by funding source Y Project * All figures are in Swiss Francs (CHF) Business Line / Sub-sector BL2 - Grow RC/RC services for vulnerable people Budget Opening Balance Income Funding Expenditure Closing Balance Disaster response 168, , , ,279 0 Subtotal BL2 168, , , ,279 0 GRAND TOTAL 168, , , ,279 0 Deferred Income Annual Report Prepared on 19/Dec/2013 International Federation of Red Cross and Red Crescent Societies