HEALTH HOME CARE MANAGEMENT SERVICES ELIGIBILITY HOW TO MAKE A REFERRALTO HHUNY. Circare, a HHUNY affiliated Health Home Serving Central New York
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1 OMMUNITY REFERRAL FOR HEALTH HOME ARE MANAGEMENT SERVIES ircare, a HHUNY affiliated Health Home Serving entral New York HHUNY is accepting referrals from the community (health care providers, community organizations, individuals and/or family members) for enrollment of eligible individuals into HHUNY Health Home are Management Services. Individuals must meet all eligibility requirements to be considered for enrollment. HEALTH HOME ARE MANAGEMENT SERVIES ELIGIBILITY 1. Individual currently has active Medicaid; AND; 2. Individual resides in one of the following ounties: ayuga, hemung, ortland, Madison, Onondaga, Oswego, Tompkins, or Tioga ounty; AND; 3. Individual meets the NYS DOH eligibility criteria of: two chronic conditions, or HIV/AIDS or, one or more serious mental illnesses; AND; 4. Individual has significant behavioral, medical or social risk factors which can be addressed through care management. HOW TO MAKE A REFERRALTO HHUNY 1. omplete the attached ommunity Referral Application Form, including as much detail as possible to allow HHUNY to verify eligibility for health home care management services. 2. Attached a signed onsent to Disclosure of Health Information Form 3. Send the completed Application and onsent via secure or fax, or mail to: HHUNY ommunity Referral oordinator tmarchese@hhuny.org Fax: Mail: ommunity Referral oordinator New York are oordination Program Health Homes of Upstate New York 1099 Jay Street, Bldg. J Rochester, NY Approved individuals will be assigned to a are Management Agency who will conduct outreach and attempt to engage the person in health home care management services. Health Home services are voluntary and the individual will be asked to consent during the outreach and engagement process. HHUNY, through its affiliates, also provides Health Homes Services in the counties of Allegany, attaraugus, ayuga, hautauqua, hemung, ortland, Erie, Madison, Onondaga, Oswego, Tompkins, and Tioga. Please contact the ommunity Referral oordinator to make a referral for services in any of these counties. Please sign consent forms on page 4. (ontinued ) 1099 Jay Street, Building J Rochester, NY askhhuny@hhuny.org
2 OMMUNITY REFERRAL FOR HEALTH HOME ARE MANAGEMENT SERVIES ircare, a HHUNY affiliated Health Home Serving entral New York How to complete a OMMUNITY REFERRAL TO HHUNY This is a quick cheat sheet to ensure referral sources complete a more accurate Health Home ommunity Referral. Incorrect or incomplete Health Home referrals impede the processing of the referral, which means a delay in services for the consumer. When checking boxes for Eligibility and Risk Factors, please provide detailed information. This will give the HHUNY ommunity Referral oordinator the information needed to make an appropriate assignment. Here is a brief check list for completing a HHUNY ommunity Referral. Please make sure the Medicaid IN Number is on the referral (It is two letters, followed by five numbers, and one letter). Example: (AA12345A). Eligibility ategory Information: Make sure to specify the diagnosis. Example: Serious mental illness Bipolar Disorder NOS Example: Other hronic onditions OPD If 2 in category, must provide information on BOTH; Substance Use Disorders included. Risk Factor Give some detail information concerning member s risk factors: Example: Member is at risk for hospitalization due to non-adherence with medication. No Referral can be processed without the member s consent form, which is included in the referral. Referral will not be processed without a consent; per DOH, this can include noted verbal consent. ONSENT TO DISLOSURE OF HEALTH INFORMATION from HHUNY referral is needed. If you are an agency assisting a member in completing a self-referral, make sure to list your contact information along with the member s information. The ommunity Referral oordinator may not be able to reach member, which delays the referral process. If referrals are coming from an inpatient unit please provide: Name of hospital and contact information for the Discharge Planner. Admission and planned discharge date. Reason for admission The goal of HHUNY is to make the community referral a user friendly and timely process. heck to make sure all pages were faxed or (securely) ed completely Jay Street, Building J Rochester, NY askhhuny@hhuny.org FOR MORE INFORMATION, please visit hhuny.org 2
3 OMMUNITY REFERRAL APPLIATION ircare, a HHUNY affiliated Health Home Serving entral New York If the referral is for a youth between the ages of 18-21, please complete the following. 1. Is the youth in Foster are? If yes, please contact your local LDSS 2. Is the youth receiving preventive services? Yes No 3. Is the parent(s) of the youth enrolled in a Health Home? Yes No 4. Have you been in communication with the member and want to enter them into Outreach or Enrollment? Yes No IDENTIFYING INFORMATION Name: Address: Date of Birth: Medicaid IN #: Medicaid Managed are Organization Name: Phone: ounty of Residence: ell Phone: Gender: Indicate any need for language/interpretation services; specify language spoken if other than English: ELIGIBILITY ATEGORY INFORMATION heck All that Apply Must meet either A only or B only or two to be eligible heck ategory Specify Diagnosis; Provide Available Detail A B Serious mental illness HIV/AIDS & the risk of developing another chronic condition Mental Health conditions Substance Abuse Disorder Asthma Diabetes Heart Disease BMI > 25 Other hronic onditions (Specify) 3
4 OMMUNITY REFERRAL APPLIATION (continued) ircare, a HHUNY affiliated Health Home Serving entral New York RISK FATORS heck All that Apply heck ategory Detail Indicating How Referral Meets the Risk Factor Probable risk for adverse event, e.g. death, disability, inpatient or nursing home admission Lack of or inadequate social/ family/housing support Lack of or inadequate connectivity with healthcare system Non-adherence to treatments or medication(s) or difficulty managing medications Recent release from incarceration Recent release from psychiatric hospitalization Deficits in activities of daily living such as dressing, eating, etc. Learning or cognition issues NARRATIVE Provide any additional information that may be helpful in assignment to a care management agency: Specify Preferred or Recommended are Management Agency, if any: ontact Information for Person ompleting Referral: Title: Organization: Phone: 4
5 PERMISSION TO USE AND DISLOSE ONFIDENTIAL INFORMATION ircare, a HHUNY affiliated Health Home Serving entral New York By signing this onsent Form, you permit people involved in your care to share your health information so that your doctors and other providers can have a complete picture of your health and help you get better care. Your health records provide information about your illnesses, injuries, medicines and/or test results. Your records may include sensitive information, such as information about HIV status, mental health records, reproductive health records, drug and alcohol treatment, and genetic information. If you permit disclosure, your health information will only be used to provide you with medical treatment and related health and social services. This includes referral from one provider to another, consultation regarding care, provision of health care services, and coordination of care among providers. Your health information may be re-disclosed only as permitted by state and federal laws and regulations. These laws limit re-disclosure of information about your treatment at a substance abuse or mental health program, HIV related information, genetic records, and records of sexually transmitted illnesses. Your choice to give or deny consent to disclose your health information will not be the basis for denial of health services or health insurance. You can withdraw your consent at any time by signing a Withdrawal of onsent Form and giving it to one of the providers listed in Attachment A. But anyone who receives information while your consent is in effect may retain it. Even if you withdraw your consent, they are not required to return your information or remove it from their records. You are entitled to get a copy of this onsent Form after you sign it. ONSENTto disclosure of health information 1. The person whose information may be used or disclosed is: Name: Date of Birth: 2. The information that may be disclosed includes all records of diagnosis and health care treatment and all education records including, but not limited to: Mental health records, except that disclosure of psychotherapy notes is not permitted; Substance abuse treatment records; HIV related information; Genetic information; Information about sexually transmitted diseases; and Education records. 3. This information may be disclosed to the persons or organizations listed in Attachment A. 4. This information may be disclosed by any person or organization that holds a record described below, including those listed in Attachment A. 5. Use and disclosure of this information is permitted only as necessary for the purposes of the provision of delivery of health and social services, including outreach, service planning, referrals, care coordination, direct care, and monitoring of the quality of service. 6. This permission expires on: Date: 7. I understand that this permission may be revoked. I also understand that records disclosed before this permission is revoked may not be retrieved. Any person or organization that relied on this permission may continue to use or disclose health information as needed to complete treatment. I am the person whose records will be used or disclosed, or that individual s personal representative: (If personal representative, please enter relationship) I give permission to use and disclose my records as described in this document. Signature: Date: 5
6 ONSENT TO DISLOSE HEALTH REORDS ATTAHMENT A ircare, a HHUNY affiliated Health Home Serving entral New York AR Health atholic harities of ortland ounty atholic harities of Oswego ounty ayuga ounty ommunity Mental Health enter oordinated are Services, Inc. Elmira Psychiatric enter Excellus Health Plans Family Services of hemung Hillside Family of Agencies Liberty Resources, Inc. Magellan Behavioral Health New York are oordination Program, Inc. New York State Office of Mental Health New York State Office of Alcohol and Substance Abuse Services Onondaga ase Management Services Oswego ounty Opportunities, Inc. Oswego Health Rehabilitation Support Services Southern Tier are oordination Total are Tioga ounty Department of Mental Health Tompkins ounty Mental Health Services United Healthcare Visiting Nurse Association Homecare of entral New York New York State atholic Health Plan dba Fidelis are New York 1099 Jay Street, Building J Rochester, NY askhhuny@hhuny.org 6
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