DEPARTMENT OF JUVENILE JUSTICE

Transcription

1 DEPARTMENT OF JUVENILE JUSTICE L. Gale Buckner / Commissioner 3408 Covington Highway, Decatur, Georgia FAX: TRANSMITTAL #12-01 January 9, 2012 TO: DJJ Staff FROM: L. Gale Buckner Commissioner RE: DJJ 3.15, Drug and Alcohol Free Workplace Program DJJ 8.2, Administrative Duty Officer DJJ 11.25, Medication Storage DJJ 11.26, Medication Administration DJJ 11.27, Pharmaceutical Services DJJ 11.43, Health Care Staffing DJJ 15.3, Youth Access to Courts and Counsel DJJ 15.4, Viewing, Listening, and Reading Materials DJJ 16.3, Cooling Off DJJ 16.4, Pre-Hearing Confinement DJJ 16.5, Disciplinary Reports and Hearings DJJ 16.6, Services in Confinement DJJ 17.1, Admission to a Secure Facility DJJ 18.4, Work Activities for Youth DJJ 18.10, Facility Case Management Services DJJ 16.2, Nuisance Behaviors has been removed from the policies and will not be replaced. DJJ 3.15, Drug and Alcohol Free Workplace Program, states the Department of Juvenile Justice shall comply with the Drug-free Public Work Force Act of 1990, the Federal Drug-free Workplace Act of 1988 and all other pertinent state and federal laws, rules, and regulations. This policy replaces the existing DJJ 3.15, Drug and Alcohol Free Workplace Program. This policy does not require local operating procedures. The following changes were made: An employee who notifies the appropriate Deputy Commissioner, Central Office Director or designee of an alcohol and/or illegal drug problem will be entitled to maintain his/her state employment provided: o The employee agrees, in writing, to a return-to-duty contract that includes, but is not limited to, periodic unscheduled follow-up alcohol and/or drug tests for a period of up to 5 years. Failure to comply with the contract and/or a positive test will result in immediate termination. o The employee successfully completes the alcohol and/or drug testing process prior to returning to duty. (See Section III.H.1.) Employees whose performance or behavior indicates possible abuse of prescription medications may be subject to suspension with pay for alleged unfitness for duty as specified in DJJ Policy AN EQUAL OPPORTUNITY EMPLOYER

2 3.18, Fitness for Duty. (See Section III.I.3.) DJJ 8.2, Administrative Duty Officer, states that Department of Juvenile Justice facility Directors shall designate members of the facility s management staff to function as Administrative Duty Officer (ADO) during weekends, holidays, and at times when the Director and other administrative staff are absent from the facility. This policy replaces existing DJJ 8.2, Administrative Duty Officer. This policy requires local operating procedures. The following changes were made: Definition of Administrative Duty Officer was changed. The following staff members may serve as ADO: o Director; o Associate Director; o Assistant Director; o Captain; and o Administrative Lieutenant, as approved by the facility Director. (See Section III.B.) ADOs no longer have to be FMLA exempt. (See Section III.B.) Examples of situations that require contact of the ADO include, but are not limited to: o Allegation of sexual assault of a youth (See DJJ 11.16, Sexual Assault); o Serious illness, injury, self-harm/suicide attempt, or death of youth, on-duty staff, or visitor. (See Section III.J.) Over multiple duty periods, visits by various ADOs will be planned and coordinated to provide visits at a variety of times and circumstances. Certain areas and activities will be reviewed during the visits (does not have to be done at all visits; however, each area must be reviewed at least once per month). (See Section III.L.) Travel time to and from the facility as a part of the ADO duties will be considered work time. Work schedule adjustments will be utilized by the facility Director to recognize the additional time spent at the facility after hours or on weekends by the ADO; however, time spent in an on-call or on stand-by capacity is not considered as hours worked for work schedule adjustment purposes. (See Section III.K.) DJJ 11.25, Medication Storage, states that all medications shall be stored under proper conditions of sanitation, temperature, light, moisture, ventilation, segregation and security. This policy replaces existing DJJ 11.7, Medication Storage. This policy requires local operating procedures. The following changes were made: Controlled substance was changed to controlled medication. No food will be stored in the refrigerator or freezer designated to store vaccines. (See Section III.D.6.) Controlled medications will be stored behind two different locks that remain locked at all times, except when in use. Each dose will be accounted for by perpetual inventory using the DJJ Controlled Drug Record Book. (See Section III.E.) Controlled medications held in inactive stock will be stored behind two different locks, that remain locked at all times, except when in use. Access to these controlled medications will be limited to the nursing staff. (See Section III.E.3.) All controlled and noncontrolled medications will be disposed of in accordance with Drug Enforcement Agency (DEA) regulations. (See Section III.E.4.) A limited supply of over-the-counter medications for minor complaints, which do not require a sick call visit, may be maintained in the secure areas of facility living units or control rooms so staff trained in medication administration may administer to youth upon request. (See Section III.F.) Page 2 of 10

3 DJJ 11.26, Medication Administration, states that trained staff shall administer medications to youth according to pharmaceutical instructions. This policy replaces existing DJJ 11.8, Medication Administration. This policy requires local operating procedures. Substantial changes were made to this policy so review thoroughly. DJJ 11.27, Pharmaceutical Services, states that the Department of Juvenile Justice shall ensure that pharmaceutical services are provided at secure facilities on a 24-hour basis to ensure the timely dispensing of medications by a Registered Pharmacist pursuant to orders from a duly licensed physician, dentist, or midlevel provider. This policy replaces existing DJJ 11.9, Pharmaceutical Services. This policy requires local operating procedures. The following changes were made: As needed (PRN) non-psychotropic medication orders must specify the condition for which the medication will be administered (e.g., as needed for pain or as needed for sleep ) and a dosing interval (e.g., Q4H PRN Pain or QPM PRN Sleep ). (See Section III.A.2.) The Psychiatrist will not write an order for psychotropic medications to be administered as needed, also known as standing orders. (See Section III.A.3.) Orders from a midlevel provider must be countersigned by the responsible physician at the next facility visit. (See Section III.D.4.) Medication orders received from a hospital, other health care facility, other DJJ facility, or a provider other than the facility s authorized prescribers, will be verified with the facility s responsible physician before the medication is administered. The verification will be written as a verbal order from the facility s physician, and will be signed by the physician at the next facility visit. (See Section III.D.5.) No medication will be ordered for more than a 31-day period. (See Section III.D.6.) Facility health care staff will promptly transmit physician s orders to the pharmacy. All medication shipments will be delivered to the central control room. Nursing staff will be notified immediately upon arrival of medication shipments to the facility and will determine the correctness of the order received by comparing the contents of the package and the packing slip to the original faxed order. The pharmacy will be notified immediately if an error/omission is found or the youth has left the facility. (See Section III.B.) DJJ prescriptions pads will be locked in the clinic in a location designated by the facility local operation procedure. Only health care staff will have access to the prescriptions pads for use by authorized prescribers. The DJJ Pharmacist will monitor utilization of the DJJ prescription pads. (See Section III.C.) Youth should receive ordered medications within 72 hours of the order being written. If medications are not received within the required 72 hour period the nurse will notify the prescriber, who then will determine if the medication needs to be obtained through the pharmacy vendor s designated back-up pharmacy. (See Section III.D.) Emergency needs for medication will be met by using the facility s approved emergency medication supply or by contacting the pharmacy vendor for use of the designated back up pharmacy. (See Section III.F.) Destruction of medications, or return of the medications to the vendor for destruction will be documented using the Inventory Destruction Form (Attachment B). All controlled and noncontrolled medications will be disposed of in accordance with Drug Enforcement Agency (DEA) regulations. (See Section III.H.) The Department Pharmacist will monitor pharmacy practices for compliance with federal and state regulations, and DJJ policies and procedures and submit a report of findings to the Designated Health Authority, Facility Director, Regional Health Services Administrator, and the DJJ Medical Director or designee. The Department Pharmacist will monitor pharmacy practices for compliance with federal and state regulations, and DJJ policies and procedures and submit a report of findings Page 3 of 10

4 to the Designated Health Authority, Facility Director, Regional Health Services Administrator, and the DJJ Medical Director or designee. (See Section III.J.) The Pharmacy and Therapeutics Committee will include the Department s Pharmacist. (See Section III.K.) DJJ 11.43, Health Care Staffing states that Department of Juvenile Justice secure facilities shall provide health care staffing patterns sufficient to meet the health care needs of youth assigned to the facilities. This policy replaces existing DJJ This policy does not require local operating procedures. The following changes were made: One medical services staff will be on duty at least 10 hours per day, 7 days per week. (See Section III.D.3.) DJJ 15.3, Youth Access to Courts and Counsel states that youth in Department of Juvenile Justice (DJJ) facilities/programs shall have the right to uncensored, confidential contact with their legal representative by telephone, in writing, or in person. This policy replaces existing DJJ 15.3, Youth Access to Courts and Counsel. This policy requires local operating procedures. The following changes were made: Youth s legal representative will be documented in the Juvenile Tracking System (JTS) demographics contacts by the community case manager. (See Section III.B.1.) All visiting attorneys must present their Bar card in addition to any other required identification. (See Section III.B.3.) Directive #11-15 was incorporated into the policy. If the legal representative is not available, a message should be left for the legal representative to return the call to the youth s facility case manager. The facility case manager will make reasonable efforts to verify the identity of the legal representative and then allow for the youth to speak with the legal representative. (See Section III.L.4.) DJJ 15.4, Viewing, Listening and Reading Materials, states that the Department of Juvenile Justice shall provide and encourage the use of media materials, including books, magazines, movies, television programs, audiotapes and discs that are age-appropriate and beneficial to the growth, wholesome entertainment and education of youth under its care. This policy replaces existing DJJ 15.4, Viewing, Listening and Reading Materials. This policy requires local operating procedures. The following changes were made: Youth will now be allowed to have writing journals used for therapeutic purposes in their rooms at all times. (See Section III.A.1.) All staples, paperclips, binder clips, etc. will be removed prior to allowing reading materials into a youth s room. (See Section III.A.1.) Youth will be permitted access to the following reading materials as approved: o Magazines, with the staples removed prior to youth access; o Administrative material (e.g., youth handbook); and o Newspapers. (See Section III.A.2.) Families will be permitted to donate reading materials to the facility. (See Section III.A.5.) Obstructing the view of staff to their room was added to the list of reasons allowed items may be reduced in the youth s room due to abuse. (See Section III.A.10.) Television viewing will be allowed according to the programming schedule. Staff should preview all material before presenting to youth, in accordance with the facility s local operating procedure. (See Section III.B.6.) No audio media will be taped or dubbed from other sources, given to youth, or sold by staff due to copyright laws. (See Section III.C.4.) Viewing, listening and reading materials may be limited for therapeutic reasons as indicated in a Page 4 of 10

5 Level II or Level III Protocol in accordance with DJJ 12.21, Suicide Prevention or in a youth s Special Management Plan in accordance with DJJ 12.22, Special Management Planning. (See Section III.F.) DJJ 16.3, Cooling Off, states that Department of Juvenile Justice secure facilities shall use cooling off as an alternative to the disciplinary process to temporarily remove youth from programming and provide them an opportunity to correct behaviors of concern. This policy replaces existing DJJ 16.3, Cooling Off. This policy requires local operating procedures. The following changes were made: During educational programming, the Alternative Education Program Module (AEPM) will be used to manage behaviors of concern. (See Section III.F.) DJJ 16.4, Pre-Hearing Confinement, states that youth who have allegedly violated a rule and are deemed to be an imminent threat to others or the security of the facility may be confined for up to 72 hours before receiving a disciplinary hearing. This policy replaces existing DJJ 16.4, Pre-Hearing Confinement. This policy requires local operating procedures. The following changes were made: The shift supervisor will have a face to face encounter with the youth at the beginning of 1 st and 2 nd shifts. The shift supervisor may release the youth if he/she no longer meets the placement criteria in Section A. above. The shift supervisor will contact the facility Director or Administrative Duty Officer if he/she believes the youth continues to be an imminent threat. (See Section III.B.3.) Youth will not be held in pre-hearing confinement beyond 72 hours. (See Section III.B.5.) For all confinement checks, if a youth enters confinement after daily rounds have been conducted, the youth may be evaluated during the next rounds, but no later than 24 hours after the start of confinement. (See Section III.C.2.) Youth in pre-hearing confinement must have a Disciplinary Report filed within 24 hours of being placed in pre-hearing confinement that is currently being investigated and scheduled for a hearing. (See Section III.D.1.) The investigation will begin as soon as possible after the alleged rule violation is reported, but always within 24 hours, unless there are exceptional circumstances for delaying the investigation. The reason for delay will be clearly documented on the Investigation Summary Report and must be approved by the facility Director or designee. (See Section III.D.3.) DJJ 16.5, Disciplinary Reports and Hearings, states the Department of Juvenile Justice shall utilize a consistent, responsive, and fair disciplinary process within all secure facilities. This policy replaces the existing DJJ 16.5, Disciplinary Reports and Hearings. This policy requires local operating procedures. The following changes were made: To prevent a conflict of interest, mental health staff, behavioral health staff, health care staff and the Debriefing Facilitator will not be utilized as disciplinary hearing officers. (See Section III.B.c.) To prevent a conflict of interest, behavioral health staff, health care staff and the Debriefing Facilitator will not be utilized to conduct disciplinary hearing investigations. (See Section III.B.2.e.) When the shift supervisor writes the Disciplinary Report, the next shift s supervisor or another shift supervisor will read and sign the Disciplinary Report.) (See Section III.D.2.) The shift supervisor will return the incomplete Disciplinary Report to the reporting staff for correction. All corrections must be completed so that the youth can be provided a copy of the Page 5 of 10

6 corrected Disciplinary Report within 24 hours from the infraction or its discovery. (See Section III.D.4.) The disciplinary hearing officer will dismiss Disciplinary Reports in the following circumstances: o Youth was not provided a copy of the Disciplinary Report within 24 hours of the infraction or its discovery; o The rule violation indicated is not supported by the narrative description (misspelling and/or misalignment of the youth s name and charge on the DR report are not to be included). (See Section III.D.5.) The Investigation Summary Report must meet the following requirements: o Staff and youth witness statements (See Attachment E) are attached (if a Special Incident Report (SIR) is completed pertaining to the Disciplinary Report, the SIR witness statements may be duplicated and used instead of Attachment E). (See Section III.E.4.) No part of the Debriefing Conversation Guide (used to document the debriefing conversation) will be used in the investigation. (See Section III.E.5.) The youth will be asked to provide a statement on the Statement for the Record form (Attachment E) (If an SIR is completed pertaining to the Disciplinary Report, the SIR witness statements may be duplicated and used, instead of Attachment E.). (See Section III.E.7.) Staff witnesses will be asked to provide a statement on the Statement for the Record Form (Attachment E). Youth statements will be written prior to any debriefing conversation (DJJ 8.30). (If an SIR is completed pertaining to the Disciplinary Report, the SIR witness statements may be duplicated and used instead of Attachment E.) (See Section III.E.8.) Youth in pre-hearing confinement will receive a disciplinary hearing within 72 hours of being placed in pre-hearing confinement. (See DJJ 16.4, Pre-Hearing Confinement) If the 72 hour time period expires on Saturday, Sunday, or a legal holiday, the hearing will be held on the next day that is not a Saturday, Sunday or legal holiday. If the disciplinary hearing is moved to the next business day, approval must be given to maintain the youth in pre-hearing confinement beyond 72 hours as outlined in Section L.2.. (See Section III.G.2.) If the youth is released from pre-hearing confinement prior to the 72 hour disciplinary hearing, the disciplinary hearing may be held within 7 days of the alleged rule violation. (See Section III.G.3.) No part of the Debriefing Conversation Guide (used to document the debriefing conversation) will be used in the disciplinary hearing. (See Section III.H.7.) The agreement portion of the Debriefing Conversation Guide may be considered by the disciplinary hearing officer only when considering an appropriate sanction for a rule violation that the youth has already been found guilty of. (See Section III.I.2.) Multiple offenses in a short time period or repeated offenses will be subject to progressive discipline. (See Section III.I.3.) Additions were made to the list of possible sanctions. (See Section III.I.3.) 120 hours of room confinement will only be used in the following circumstances: o Youth on youth sexual contact; o Youth on staff sexual assault; o Youth on staff assault; o Youth on youth assault; o Riot or other major group disturbance; o Escapes or attempted escapes; and o Possession of dangerous contraband. (See Section III.I.4.) 120 hours of confinement must be approved by the facility Director prior to the imposition of the sanction. (See Section III.I.7.) Page 6 of 10

7 The youth has the right to appeal the findings of any disciplinary hearing to the Director or designee within 15 days of the disciplinary hearing. (See Section III.K.1.) A sanction will not be increased in severity as a result of the appeal. (See Section III.K.7.) DJJ 16.6, Services in Confinement, states youth held in room confinement shall have a room, food, clothing, exercise, and other services comparable to those available to youth in the general population. This policy replaces existing DJJ 16.6, Services in Confinement. This policy requires local operating procedures. The following changes were made: The shift supervisor will have a face to face encounter with all youth in confinement at the beginning of 1 st and 2 nd shifts (including holidays and weekends). (See Section III.C.1.) The facility Director, Administrative Duty Officer or Director s designee may authorize release of the youth from confinement at any time. The authorization may be given verbally and will be documented on the Confinement Checks Form. (See Section III.C.3.) A behavioral health staff member will conduct daily rounds to evaluate all youth who are confined. (If a youth enters confinement after daily rounds have been conducted, the youth may be evaluated during the next rounds, but no later than 24 hours after the start of confinement.) (See Section III.D.1.) A facility case manager will conduct daily rounds to evaluate all youth who are confined. (If a youth enters confinement after daily rounds have been conducted, the youth may be evaluated during the next rounds, but no later than 24 hours after the start of confinement.) (See Section III.E.1.) A medical services staff will conduct daily rounds to evaluate all youth who are confined. (If a youth enters confinement after daily rounds have been conducted, the youth may be evaluated during the next rounds, but no later than 24 hours after the start of confinement.) (See Section III.F.1.) Students in confinement will receive coursework on a daily basis in accordance with DJJ 13.20, Student Attendance. Coursework should be appropriate for the students in accordance to grade level and academic subject assignments. (See Section III.G.1.) Students will be provided the necessary writing utensils unless otherwise indicated in a Special Management Plan or safety protocol. (See Section III.G.4.) Coursework delivered to students in confinement should be the same as CAP work that the student would receive if they were present in class. Textbooks and /or textbook pages should be delivered for the student to use to complete assignment. (See Section III.G.5.) Menus and/or portions will not be altered except as ordered by a physician, licensed mental health professional or clergy. (See Section III.I.1.) Each secure facility will develop local operating procedures to provide for coverage to ensure confinement visits are conducted. The local operating procedure will specify the level of staff to provide confinement visits and may include staff other than behavioral health staff or case managers who have been specifically trained to provide these visits. The local operating procedure must be approved by: o Regional Behavioral Health Services Administrator; o Designated Mental Health Authority; o Regional Health Services Administrator; o Designated Health Authority; and o Facility Director. (See Section III.J.) Coverage in Non-30 Bed Facilities o A qualified mental health professional (QMHP) (including SSP, TPS, SSC, Psychologists or PSSW) will conduct the daily behavioral health services checks on all youth in confinement. A case manager with mental health training can conduct the daily Page 7 of 10

8 behavioral health services checks on youth in confinement in accordance with facility local operating procedure. In the case of a vacancy or extended leave (i.e. sick, training) of a QMHP, a Registered Nurse with mental health training may conduct the daily behavioral health services checks on youth in confinement. The local operating procedure for this coverage must be approved by the Regional Health Services Administrator and Regional Behavioral Health Services Administrator. o A QMHP may conduct daily counseling services checks on youth in confinement in accordance with facility local operating procedures. (See Section III.K.) Coverage at 30 Bed Facilities o A QMHP (including SSP, Psychologists or PSSW) will conduct the daily behavioral health services checks on youth in confinement. A case manager with mental health training can conduct the daily behavioral health services checks on youth in confinement in accordance with facility local operating procedure. A Registered Nurse with mental health training may conduct the daily behavioral health services checks on youth in confinement as part of a rotation of eligible staff. In the case of a vacancy or extended leave (i.e. sick, training) of a QMHP, a Registered Nurse with mental health training may conduct the daily behavioral health services checks on youth in confinement. The local operating procedure for this coverage must be approved by the Regional Health Services Administrator (RHSA) and Regional Behavioral Health Services Administrator (RBHSA). o A QMHP may conduct daily counseling services checks on youth in confinement in accordance with facility local operating procedures. o Coverage for holidays may be coordinated at the discretion of the facility Director, in consultation with the Designated Mental Health Authority (DMHA) and Designated Health Authority (DHA). The plan for coverage must be approved by the RHSA and RBHSA. o The service will be documented on the Confinement Checks Form and in JTS as a confinement round type communication note. o When the confinement check is conducted by a case manager or a trained Registered Nurse, documentation will be entered in the JTS section that is appropriate for that position (Facility Programming or Medical Confinement check). o The case manager and the trained Registered Nurse will receive the appropriate training by the DMHA to ensure confinement checks are completed within policy guidelines. o A roster of trained staff members will be available to the facility Director, DMHA and the DHA. They will also be made available to the RHSA and the RBHSA for their review. (See Section III.L.) When a youth s status changes from pre-hearing confinement to disciplinary confinement, the status change will be documented on the Confinement Checks Form and a new form will not be initiated. (See Section III.O.) DJJ 17.1, Admission to a Secure Facility, states Department of Juvenile Justice facilities shall admit only those youth legally authorized for confinement. This policy replaces existing DJJ 17.1, Admission to a Secure Facility. This policy requires local operating procedures. The following changes were made: All medical and mental health screenings will be completed via one on one interaction in a confidential manner. o All intake staff must meet the following minimum criteria: o Completed on-the-job training documented via the OJT Checklist; o Review and observance of the Customer Service Communications Guide (see DJJ 1.11); Page 8 of 10

9 o Complete medical and mental health screener training; o A minimum of 32 hours of intake training under the direct observation of a trained intake officer documented on the OJT Checklist. (See Section III.F.1.) Within two hours of arrival, the youth will be afforded two telephone calls to his/her family members, legal guardians or attorney. (See Section III.G.) The youth s photograph will be updated whenever the youth s appearance has significantly changed, or at least annually. (See Section III.H.3.) The Youth Admission Form will be printed from JTS and placed in the youth s case record. (See Section III.H.4.) Each facility will maintain a copy of the Youth Admission Form in the control room that includes a photograph of the youth. (See Section III.H.5.) DJJ 18.4, Work Activities for Youth, states able-bodied youth assigned to Department of Juvenile Justice facilities and residential programs are expected to participate in the care of the facility and its property and in approved work activities that contribute to the daily maintenance and operation of the facility. This policy replaces existing DJJ 18.5, Work Activities for Youth. This policy requires local operating procedures. The following changes were made: All youth are required to clean and care for their personal sleeping and housing area, in accordance with DJJ 8.4, Inspections. This will not be considered a work assignment. (See Section III.A.) Work activities will be performed when the youth is not involved in education or other facility approved programming or activity, unless it is a part of that programming (i.e. Graduate Education Program). Staff are prohibited from taking youth from school for the purpose of performing a work assignment. (See Section III.D.) Positive work performance should be recognized and rewarded as part of the behavior management system. Youth are not monetarily compensated for work assignments within the facility. (See Section III.E.) All specific work assignments that are utilized by a facility will be identified and documented on the Work Assignment Detail form (See Attachment A). The Director will approve all work assignments identified and utilized within the facility. (See Section III.F.) Youth will be trained in the proper and safe operation of any equipment that they may use in a work assignment. (See Section III.G.) Work Assignment Detail forms will be maintained by work area supervisors. Upon a youth s release from the facility, the Work Assignment Detail form will be placed in the youth s case record. (See Section III.H.) All work assignments will be supervised by staff knowledgeable in performing the assignment. (See Section III.J.) Pursuant to DJJ 16.5, Disciplinary Reports and Hearings, additional work details may be utilized as a disciplinary sanction. However, work activities designed to humiliate or that are pointless except as punishment are not authorized. (See Section III.M.) Youth will have completed medical evaluations prior to any assignment. Assignments will be in keeping with a youth s assessed capabilities, limitations and facility classification. (See Section III.N.) Work will not be planned during the facilities lights out hours, which are for rest and sleeping, unless approved by the facility Director as needed. Youth assigned to work assignments will still receive their seven hours of continuous sleep in accordance with DJJ 18.1, Program Activity Schedule. (See Section III.Q.) DJJ 18.10, Facility Case Management Services, states the Department of Juvenile Justice qualified staff shall provide case management and counseling services to youth in secure facilities. This policy replaces Page 9 of 10

10 existing DJJ 18.1, Facility Case Management Services. This policy requires local operating procedures. The following changes were made: A primary focus of the facility case manager s twice monthly meetings with the youth is to monitor the behavior management system. (See Section III.E.3.) The facility case manager will participate in mental health treatment team and transition team meetings for youth on his/her caseload. (See Section III.E.4.) Group counseling programs must be reviewed and approved by the Director of the Office of Programs and Transition Services prior to implementation. (See Section III.I.) Facility Program module notes will reflect the actual service being provided and should be linked to the Service Plan or the Individual Plan of Care objectives. (See Section III.J.4.) INSTRUCTIONS: DJJ Policy Manual Remove the following policies from the policy manual DJJ 3.15, Drug and Alcohol Free Workplace Program DJJ 8.2, Administrative Duty Officer DJJ 11.7, Medication Storage DJJ 11.8, Medication Administration DJJ 11.9, Pharmaceutical Services DJJ 11.43, Health Care Staffing DJJ 15.3, Youth Access to Courts and Counsel DJJ 15.4, Viewing, Listening, and Reading Materials DJJ 16.2, Nuisance Behaviors DJJ 16.3, Cooling Off DJJ 16.4, Pre-Hearing Confinement DJJ 16.5, Disciplinary Reports and Hearings DJJ 16.6, Services in Confinement DJJ 17.1, Admission to a Secure Facility DJJ 18.1, Facility Case Management Services DJJ 18.5, Work Activities for Youth Place the following policies in the policy manual DJJ 3.15, Drug and Alcohol Free Workplace Program DJJ 8.2, Administrative Duty Officer DJJ 11.25, Medication Storage DJJ 11.26, Medication Administration DJJ 11.27, Pharmaceutical Services DJJ 11.43, Health Care Staffing DJJ 15.3, Youth Access to Courts and Counsel DJJ 15.4, Viewing, Listening, and Reading Materials DJJ 16.3, Cooling Off DJJ 16.4, Pre-Hearing Confinement DJJ 16.5, Disciplinary Reports and Hearings DJJ 16.6, Services in Confinement DJJ 17.1, Admission to a Secure Facility DJJ 18.4, Work Activities for Youth DJJ 18.10, Facility Case Management Services Make the proper notations Page 10 of 10