NATURAL DISASTERS: PREPARATION AND IMPACT
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1 NATURAL DISASTERS: PREPARATION AND IMPACT Sandra Ford, SNS Chief Support Services Officer Manatee County SD Manatee, FL Chris Kamradt, SNS Director of Child Nutrition Services Spring Branch ISD Houston, TX Angela Olige Assistant Commissioner Texas Department of Agriculture Austin, TX Copyright 2017 School Nutrition Association. All Rights Reserved.
2 HURRICANE PREPARATION, RECOVERY AND SHELTER PLANNING Sandra Ford, SNS Chief Operations Officer Manatee County School District Copyright 2016 School Nutrition Association. All Rights Reserved.
3 HISTORICAL PERSPECTIVE 29 Named Hurricanes impacted Florida Zero 3 Named Hurricanes impacted Florida
4 HURRICANE IRMA 10 days of watch and wait 12 to 20 to 26 shelters in 24 hours 28,000 people for 48 hours Special Needs Pet Friendly Law enforcement Smoking Associated Press
5 PHASES OF THE STORM Early Preparation: prior to June 1 Watch and wait: June 1 November 30 Watch and wait some more Kick into gear The event shelter operations Post storm clean up Recovery - FEMA and Debrief
6 Don t count on Red Cross Training and Preparation Loren Elliott Mandatory Staffing SHELTER OPERATIONS Have a Plan B
7 FOOD AND NUTRITION SERVICES Have menu flexibility to use existing inventory Establish relationship with key distributors for supplies Shelter feeding is a life boat not a cruise ship Disposal of Food Forgiveness not permission
8 POST STORM PROCESS Operations Center Utilization of Staff Expectations Ultimate Goal students back in school Picture by Pasco County Schools
9 HURRICANE MANUAL Purpose and Organization Responsibility District Prestorm Action Plan Site Pre-storm Action Plan Shelter Operations Post Storm Maintenance and Operations Plan Food and Nutrition Services Plan
10 OUR LESSONS Training Thinking ahead Staffing Tap into non-traditional resources (bus drivers, support staff) FEMA Funding
11 CONTACT INFORMATION Sandra Ford, SNS Chief Support Services Officer Manatee County School District Manatee, FL
12 DURING THE STORM Chris Kamradt, SNS Director of Child Nutrition Services Spring Branch ISD Copyright 2016 School Nutrition Association. All Rights Reserved.
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19 NATURAL DISASTERS: Planning Prep Paperwork
20 NATURAL DISASTERS: PLANNING People & travel Food/Menus Paperwork Be Flexible
21 NATURAL DISASTERS: PREP Paperwork! FEMA and/or State forms/production record sheets/rosters/timesheets Phone lists (and not just employees ) Inventory
22 NATURAL DISASTERS: PREP Emergency Kits Paperwork Other items
23 BEFORE YOU DO ANYTHING, CHECK WITH YOUR STATE AGENCY Copyright 2016 School Nutrition Association. All Rights Reserved.
24 BEFORE YOU DO ANYTHING ELSE, CHECK THE USDA WEBSITE Copyright 2016 School Nutrition Association. All Rights Reserved.
25 TWO TYPES OF SERVICE FEEDING STUDENTS FEEDING EVACUEES/ FIRST RESPONDERS Brendan Smialowski/Getty Images
26 NATURAL DISASTERS: SERVICE If feeding students, follow regular meal patterns If feeding first responder/adults, check with your State Agency
27 NATURAL DISASTERS: FLEXIBILITY IS KEY!
28 NATURAL DISASTERS: SERVICE Be careful with donated products!
29 NATURAL DISASTERS: AFTER THE EVENT
30 THANK YOU! Copyright 2016 School Nutrition Association. All Rights Reserved.
31 CONTACT INFORMATION Chris Kamradt, SNS Director of Child Nutrition Services Spring Branch Independent School District Houston, TX
32 HURRICANE HARVEY In Texas August 25 August
33 Ground Zero - Port Aransas
34 Port Aransas Boat Storage
35 Homes are surrounded by Harvey's floodwaters on Tuesday, Aug. 29, 2017 in Spring, Texas. AP Photo/David J. Phillip
36 Interstate 45 in Houston Pathway from Galveston to Dallas
37 Port Arthur Shelter Floods
38 GEORGE R BROWN CONVENTION CENTER Father and 1 year old son
39 I.H. Kempner High School FORT BEND ISD
40 HURRICANE HARVEY - TEXAS STATISTICS
41 DISASTER DECLARATIONS 58 State Declared Disasters 39 Presidential Declared Disasters 167 SFA 1727 Schools 2105 Centers 1767 DCH
42 USDA/SA COLLABORATION 8 Waivers 25 asks Quick Turn Around Most within 24 hours Complex less than 8 days
43 USDA FOODS Household Disaster Commodities (D- Com) Application Required Determine Food Pkg Content and Quantity Distribution Plan Where Who How Work with Health and Human Services Coordinate with D-SNAP
44 STATE AGENCY IMPACT USDA Foods 8819 cases value > $232K Plus 18 Truckloads ordered for HFB Value >$449K Distribution $100,000 salvage fund Staff 1700 Staff 9/22/2017 $68K
45 PLANNING FOR DISASTER
46 BEFORE & IMMINENT PLAN Know who does what: Fed, State & Local Create a team now Know Policies and Procedures Not just the location of them Know Resources and Supporting Teams Anticipate Everything and Anything Start Communication with USDA
47 DURING Communicate Communicate- Communicate Then Communicate some more Be Clear Be Concise Be Complete Use all communication methods and sources Pay attention to what everyone is saying District, Local, State, Regional, National Meet often internally and with USDA
48 DURING CONT D Assess your entire situation District Staff Agency State Track everything Keep good detail records (oz. of prevention)
49 DURING CONT D Share with others Share processes and documentation with states Stay Calm Things will change often Be Fluid
50 AFTER Debrief quickly Internal External Retool - Plans, Teams, and Processes Report - State and USDA Stay in Touch Just because the event is over doesn t mean the impact is!
51 TEXAS DEPARTMENT OF AGRICULTURE COMMISSIONER SID MILLER In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) Submit your completed form or letter to USDA by: 1. Mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C ; 2. Fax: (202) ; or 3. program.intake@usda.gov. This institution is an equal opportunity provider.
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