DBHDD PolicyStat Index
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1 Chapter DBHDD PolicyStat Index Title of the Chapter Notes 01 Behavioral Health Services 02 Developmental Disabilities Services 03 Hospital Operations Administrative Issues for Behavioral Health and 04 Developmental Disabilities Services 05 State Operated Services 06 Forensic Services Policies not yet posted Policies not yet posted 15 Access to Services 16 Audits 17 Budget and Finance 18 Communications and Media Relations 19 External Affairs 20 Facilities and Property Management 21 Contracts and Procurement 22 Human Resources 23 Information Management & Information Technology 24 Legal Services 25 Protection of Human Subjects 26 Risk Management Insurance 27 Transportation Policies not yet posted Policies not yet posted Click on the Chapter Titles to see the Index of the policies contained in that Chapter. Most policies will be available within DBHDD PolicyStat but some are still in progress. If you need a policy that is not yet available, or have any other questions, send an to: PolicyQuestions@dbhdd.ga.gov 4/18/ of 9
2 Policy # CHAPTER-01 Behavioral Health Services DUI Intervention Program Independent Peer Review for Addictive Diseases Accreditation and Standards Compliance Requirements for of Behavioral Health Services Informed Consent for Psychotropic Medication Treatment For Child and Adolescent Population Denial and Appeals Process for Psychiatric Residential Treatment Facility (PRTF) Level of Care for Children and Adolescents with a Mental Health Diagnosis Requirements to Ensure that Families Complete the Application Process for Medicaid and PeachCare For Kids Payment by Individuals for Behavioral Health Services Management of Personal Needs Spending Accounts for Consumers (BH) Priority Admission for Drug Dependent Pregnant Females Form Certificate Authorizing Transport to Emergency Receiving Facility and Report of Transportation (MH) Recruitment and Application to become a Provider of Behavioral Health Services Coming Chapter-02 Developmental Disabilities Services Planning Lists for Developmental Disabilities Services for Individuals Living in the State Funded Respite for Individuals with Developmental Disabilities Integration in Residential Service Options and Supervised Apartment Living Arrangements for Individuals with Developmental Disabilities Recruitment and Application to Become a Provider of Developmental Disabilities Services Management/Supervision/Safeguarding of Possessions, Valuables, Personal Funds and Day-To-Day Living Expenses in Developmental Disabilities Residential Services Accreditation and Standards Compliance Requirements for of Developmental Disabilities Services Process for Enrolling, Matching, and Monitoring Host Home/Life-Sharing Sites for DBHDD Developmental Disabilities Service Prevention of Choking for Individuals with Developmental Disabilities Living in the Bowel Management for Individuals Diagnosed with Developmental Disabilities Health Risk Screening Tool (HRST) Human Rights Council for Developmental Disabilities Services 4/18/ of 9
3 Behavior Program Review Committee for Developmental Disabilities Services Chapter-03 Hospital Operations Cardio-Pulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid Certification Requirements Emergency Code Designations for State Hospitals AT Medical Emergency Response System for Georgia Regional Hospital - Atlanta CS Medical Emergency Response System for Central State Hospital EC Medical Emergency Response System for East Central Regional Hospital SV Medical Emergency Response System for Georgia Regional Hospital Savannah SW Medical Emergency Response System for Southwestern State Hospital WC Medical Emergency Response System for West Central Georgia Regional Hospital AT Medical Emergency Respiratory Support for Georgia Regional Hospital - Atlanta CS Medical Emergency Respiratory Support for Central State Hospital EC Medical Emergency Respiratory Support for East Central Regional Hospital SV Medical Emergency Respiratory Support for Georgia Regional Hospital Savannah SW Medical Emergency Respiratory Support for Southwestern State Hospital WC Medical Emergency Respiratory Support for West Central Georgia Regional Hospital AT Automated External Defibrillator Use for Georgia Regional Hospital - Atlanta CS Automated External Defibrillator Use for Central State Hospital EC Automated External Defibrillator Use for East Central Regional Hospital SV Automated External Defibrillator Use for Georgia Regional Hospital - Savannah SW Automated External Defibrillator Use for Southwestern State Hospital WC Automated External Defibrillator Use for West Central Georgia Regional Hospital Firearms Access for DBHDD Hospital Law Enforcement Officers and Security Personnel Coming Hospital Census Management Plan Safety-Care Training and Certification Professional Licensing or Certification Requirements and the Reporting of Practice Act Violations Observation of Individuals to Ensure Safety Criteria for Mental Health Admissions of Adults to DBHDD Hospitals Suicide, Violence and Victimization Risk Assessment Medication Variance Reporting and Analysis 4/18/ of 9
4 Transition Planning Process for Individuals on the Mental Health Olmstead List Follow-up for Individuals Discharged from the State Hospital Who Were on the Mental Health Olmstead List Do Not Resuscitate (DNR) Orders Seclusion or Restraint Use of a Security Device While Transporting Individuals Under the Jurisdiction of the Criminal Justice System Seizure Management Incident Management Medical Immobilization, Medical Protective Devices and Adaptive On hold Supportive Devices Infection Prevention and Control Coming Pain Management Medical Evaluation Guidelines and Exclusion Criteria for Admission to State Hospitals and Crisis Stabilization Units Sentinel Events Physical and Nutritional Supports Adverse Drug Reaction Reporting and Intensive Review of Serious or Lethal Adverse Drug Reaction Mortality Review Process Telemedicine Usage By DBHDD Hospitals Actions Necessary Upon Death of an Individual while in a DBHDD Hospital or Following Discharge from a DBHDD Hospital Revision coming Medication Reconciliation at Admission and Transfer Management of Medication Brought to a State Hospital or Crisis Stabilization Unit Discharge Medications and Prescriptions Supplied by DBHDD Hospitals DBHDD Medication Formulary Elopement Informed Consent and Involuntary Administration of Psychotropic Medication in DBHDD Hospitals Behavior Services in DBHDD Hospitals Coming Risk Management Recording and Monitoring Via Electronic Media Use of Personal Communication Devices in DBHDD Hospitals Coming Creation and Structure of Medical Records Coming Preservation, Removal, Destruction and Falsification of Medical Records Coming 4/18/ of 9
5 CHAPTER-04 Administrative Issues for BH & DD Services Access to DBHDD Policies for Professional Licensing or Certification Requirements and the Reporting of Practice Act Violations Emergency Preparedness and Disaster Response Basic Requirements for DBHDD Hospitals and Verification of Lawful Presence in United States for Individuals seeking DBHDD Services Criminal History Records Checks for Contractors Region of Responsibility Determination Reporting and Investigating Deaths and Critical Incidents in Services Requests for Waivers of the Standards for DBHDD Services Guiding Principles Regarding Co-Occurring Mental Health and Addictive Diseases Disorders Guiding Principles Regarding Serving Those with Co-Occurring Behavioral Health Disorders and Developmental Disabilities DBHDD Abbreviations and Acronyms Chapter-15 Access to Services Responsibilities of Language Access Coordinators Notification of Rights regarding Limited English Proficiency / Sensory Impairment Arranging Accommodations for Deaf Individuals Coming Chapter-16 Audits External Entities and Audit Standards CHAPTER-17 Budget and Finance Federal Grant Earmarking Requirements Verification Calculations Grant Application and Award Processing Federal Fund Source and Parent Project Code Assignments Federal Financial Report Preparation, Reconciliation and Submission Journal Voucher and Journal Entry Processing CHAPTER-18 Communications and Media Relations 4/18/ of 9
6 Logo Use Proper Use of Handling of Mail and Packages within the DBHDD State Office CHAPTER-19 External Affairs Complaints and Grievances Regarding Services CHAPTER-20 Facilities and Property Management Tobacco-Free and Smoke-Free Environment in DBHDD Facilities Personal Property Management and Building & Capital Improvements Personal Property Acquisition & Accountability Missing or Stolen Property Disposition of Personal Property Federal Surplus Property Program Release of Personal Property Real Property Management State Properties Commission Processing of Real Property Transactions Naming or Renaming of a Building, Facility, Structure or Cemetery Use of DBHDD Facilities by Outside Groups Construction of Buildings in Floodplain Areas Preparation and Processing of DBHDD Board Resolutions Coordination With Asset Unit/Asset Management and Building Valuation Other Duties of Real Property Unit Selection of Design, Engineering & Survey Professionals CHAPTER-21 Procurement and Contracts Financial and Reporting Requirements for CHAPTER-22 Human Resources Equal Employment Opportunity & Unlawful Discrimination Sexual Harassment Access to Human Resources Policies Delegation of Authority Assignment of Duties Third Party Involvement Administrative Closing of Offices Notices Required to be Posted Preventing Workplace Violence Teleworking Retirement Celebrations Position Level Reduction 4/18/ of 9
7 Movement from Classified to Unclassified Employment Recruitment Selection Medical and Physical Examination Program (MAPEP) New Hire Forms for DBHDD Employees Employee Orientation Working Test and Permanent Status for Classified Employees Verifying Identity and Employment Eligibility Criminal History Record Checks for DBHDD Employees Criminal History Record Checks for Nursing Home Units Employment Information Access to Personnel-Related Public Records Based on the Georgia Open Records Act Official Personnel Files Performance Management Program (PMP) Calculation of Salary Payments Salary Adjustments Incentive Pay and Meritorious Awards Advanced Salary Hiring Recovery of Overpayments Eligibility for Benefits Flexible Benefits Health Insurance Employee Behavioral Health Services Fair Labor Standards Act Official Hours and Work Schedules Administration of Employee Leave Program Observance of Holidays Family and Medical Leave Annual, Sick and Personal Leave Leave of Absence Without Pay Court Leave Military Leave Leave Donation Short Term/Other Leave Without Pay State Compensatory Time Miscellaneous Leave/Time Hourly Employment Promotions Demotions Transfer of Employees Standards of Conduct and Ethics in Government Political Activity Other Employment Employment Status of Relatives Use of State Property Drug-Free Workplace 4/18/ of 9
8 Alcohol and Drug Testing Programs Grievance Procedure for Classified Employees Grievance Procedure for Unclassified Employees Unlawful Discrimination Complaint Procedure Process for Review of Written Reprimands Mediation Procedure Disciplinary/Dismissal Actions - Classified Employees Disciplinary/Separation Actions - Unclassified Employees Personnel Actions in Cases of Abuse, Neglect and/or Exploitation of Individuals Served by DBHDD Workers' Compensation and Special Injury Return-to-Work Program Leave and Payment for Workers' Compensation and Special Injury Americans with Disabilities Act Charitable Contributions Program Employees' Suggestion Program Education and Training for DBHDD Employees Separations From Employment Retirement Unemployment Compensation Involuntary Separation - Retirement Benefits Staff Reduction Professional Licensing of DBHDD Employees Teacher Certification and Compensation CHAPTER-23 Information Management & Information Technology Confidentiality and HIPAA Notice of Privacy Practices Reporting and Notification of Breaches of Confidentiality Confidentiality and HIPAA Privacy Complaints Sanctions Related to Confidentiality and HIPAA Individual Rights regarding Confidential and Protected Health Information Disclosures of Confidential and Protected Health Information Business Associates Requirements regarding Confidentiality and Protected Health Information Wireless Devices for DBHDD Staff Physical and Environmental Security to Prevent Unauthorized Disclosure of Information General Information Security Administration of Security Personnel Security Communications and Operations Management to Ensure Information Security Systems Development and Maintenance to Ensure Information Security Compliance with Mandates to Ensure Information Security 4/18/ of 9
9 Records Retention Coming Chapter-24 Legal Services Georgia Open Meetings Act and Open Records Act Revision coming Chapter-25 Protection of Human Subjects Protection of Human Subjects and Institutional Review Board 4/18/ of 9
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