Job Shadow Program Guidelines

Transcription

1 Job Shadow Program Guidelines The Job Shadow Program is intended for those who have an interest in learning more about health care professions. Shadowing allows the participant to follow and observe a Memorial employee. The following criteria will apply: Memorial reserves the right to determine eligibility to participate in the Shadow Program. Shadowing is an educational opportunity for which there will be no monetary compensation. Participants must be 18 years of age or older and enrolled in college courses or an adult who is interested in a healthcare career. Job Shadow opportunities are available for students who need shadow experience for a program requirement, i.e., Occupational Therapy, Radiology, or Biomed Engineering. Participants who do not have an association with a degree or certification program but are interested in learning about a healthcare career will be limited to 8 hours of shadowing. Participants must review and complete the appropriate Memorial orientation. Criminal History Record Check Each participant must sign and have notarized a Healthcare Criminal History Background Affidavit. The affidavit states that the participant has not been convicted or pled guilty or nolo contendre to any of the felonies listed. The participant may not sign the affidavit if any such conviction or plea was reversed on appeal or if a pardon was granted for conviction of plea. If the student recently had fingerprints made at another healthcare facility, Memorial will accept the Criminal History Record Check letter issued by that facility if it is current. TB and Immunization Requirements At the time of orientation and prior to shadowing you must provide Professional Development with acceptable documentation of: Negative result of TB test done within the last 12 months MMR immunization record MMR is a series of immunizations for measles, mumps and rubella (MMR) Proof of chicken pox immunity either by vaccination, stated prior infection, or lab titer The above records can be obtained from your healthcare provider (personal physician or public health department).

2 Health Screening The participant will complete a Communicable Disease Screening Form provided by the hospital. Any participant with a communicable disease may be denied shadowing privileges. Confidential Information While observing in the hospital you may come into contact with confidential information pertaining to patient illness, injury, or treatment. It is your responsibility to maintain the confidentiality of this information. Should you be questioned by anyone concerning patient or hospital information, tactfully explain that you are not authorized to discuss the matter. Refer any further questions to your assigned healthcare professional. You should not post any protected health information or other confidential and/or proprietary information on your Facebook page or any other social network site. You should use good judgment and be extra vigilant when posting any comments about your shadow experience. Disclosing confidential information to an unauthorized person is a breach of confidentiality, even when it is an inadvertent disclosure. Violation of this policy will subject the participant to immediate and permanent dismissal from the program, as well as possible legal action. Identification Badges While shadowing, the participant will be required to wear a Memorial ID badge. A hospital badge will be issued on the first day of shadowing, and the badge MUST be returned to the Professional Development Department at the end of the shadow experience. An individual shadowing 8 hours or less must pick up and drop off a badge in the Professional Development Department each day of shadowing. Each participant will be asked to complete an evaluation of the shadow experience when the ID badge is returned to Professional Development. The hospital ID badge must be worn on the upper left side of the chest with identifying information visible at all times. The badge may not be altered or have anything affixed that would prohibit proper function. If the ID badge is lost or stolen, the participant must report it to Professional Development immediately ( ), and there will be a replacement charge. Accidents/Occurrences All accidents, however minor, must be reported immediately to the person you are shadowing. There is a formal incident reporting mechanism which your assigned healthcare professional should be familiar with. It is your responsibility to see that this incident report is completed for each accident. If you become ill or are injured during your time here, you may report to the emergency department for treatment. Memorial is not responsible for paying for emergency treatment. Illness You may not participate in the program on days that you are sick as determined by Memorial. It is your responsibility to report signs & symptoms of illness to Professional Development either before reporting for an assignment or if symptoms occur while you are shadowing. Signs & symptoms might include but are not limited to: fever, diarrhea, sore throat, productive cough, nausea, vomiting, rash, or open wound. If you develop a rash, high fever, strep throat, vomiting, diarrhea, drainage from your eyes or some other symptom of a communicable disease within 48 hours after your Job Shadow experience, it is very important that you immediately contact Professional

3 Development at If you are leaving a message, be sure to include your name and phone number so you can be contacted by Professional Development staff. Parking Please refer to the Student Parking section on Memorial s student web page ( Documentation of Job Shadow Experience, a Student s Responsibility If documentation is needed to validate the Job Shadow experience for school purposes, please obtain a form from your school and have the person you are shadowing sign off on your hours. Professional Appearance Professional appearance is of primary importance when delivering or supporting patient care at Memorial. When you have a neat appearance and appropriate attire, you convey a professional attitude. The following guidelines apply to all Job Shadow participants. As indicated in the chart below, clinical staff (staff whose primary job involves patient care) have more specific guidelines for safety reasons. A member of management may further define appropriate standards of appearance to meet particular and/or unique circumstances in his/her department or unit. The manager may also grant approval for deviation from the personal appearance guidelines for approved special events. If you dress inappropriately, you will be asked to leave and return in appropriate attire. Guidelines for Professional Appearance Type Acceptable Unacceptable Pants Shirts / Blouses/ Jackets Wrinkle free, clean slacks Corduroy, gabardine or khaki slacks Dress slacks Collared shirts Blouses Golf or polo shirts Sweaters Turtlenecks Sports jackets Suit jackets Jeans/denim of any type or color Sweatpants Shorts of any kind Stirrup or Capri pants Spandex, leggings, or stretch pants Running pants Pants that are worn, torn, frayed, or faded Logo T-Shirts or sweatshirts Midriff-baring tops Tank tops or shirts that do not cover the shoulders Shirts that are worn, torn, frayed, or faded

4 Dresses and Skirts Scrubs - Clinical staff (Scrubs determined appropriate by department director) Footwear Hair Hospital ID Badge Dresses and skirts of conservative length Clean, wrinkle free, solid colored scrub bottom (pants/skirt) with scrub top to match or compliment Scrub jackets of complimentary color Turtlenecks or T-shirts (without logo) with finished collar under scrub top Loafers, dress shoes Dress boots Heeled pumps Tennis shoes or walking shoes Sandals Clogs (Ex: Danskos or Birkenstocks) Clean and neat Conservative, tasteful style Facial hair that is well-groomed Badge worn on upper left side of chest Spaghetti-strap or dresses that do not cover the shoulders All unacceptable items listed in above columns Slippers Flip-flops/beachwear Shoes with shoelaces untied Foot attire that does not provide safe, secure footing and does not offer reasonable protection from hazards Hair dying that is not a natural color Style that will interfere with performance of duties Patient Care \ Clinical Staff : Hair longer than shoulder length that is not pulled back Defacement of badge (Ex: stickers or pins) Jewelry Up to three rings Up to two earrings at bottom of each earlobe Earrings of size or quantity that will not interfere with performance of duties Holiday jewelry generic to season More than three rings More than two earrings at bottom of each earlobe Earrings of size and style that will interfere with performance of duties

5 Nails Body Piercing Personal Hygiene Fragrances Clean and short so as to not interfere with performance of duties (generally, nail should not exceed ¼ inch beyond tip of finger) Unpolished nails recommended Clear or conservative color polish Pierced ears as described under Jewelry Good dental hygiene Clean hair Well-groomed nails Moderate use of cosmetics, perfumes, cologne and scented lotions Chipped, cracked, peeling nail polish Decorations such as glitter, strips, decals, etc. Pierced nails Nails longer than 1/4 inch Clinical caregivers, surgical staff, food service workers: Any type of artificial nail (including wraps, acrylics, tips, tapes, bonding, inlays) Visible body piercing jewelry (including nose and tongue piercing) other than at bottom of each earlobe as described under Jewelry Offensive body odor Excessive fragrances Memorial-provided scrubs should not be worn or carried off the premises.