Welcome! Today s program is sponsored by Health Care Education and Training, Inc., Region X Training Project
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1 Welcome! Today s program is sponsored by Health Care Education and Training, Inc., Region X Training Project
2 Technical Housekeeping Phone:
3 Webcast Tools Handouts and PowerPoint presentation The Ask button to pose your questions Photo of the presenter will be seen here PowerPoint presentation will be seen here
4 Please submit questions using the following subjects, at any point during the presentation: ICD-9 Codes Evaluation and Management Codes Contraceptive Codes General
5 Today s broadcast will be archived for only 60 days only. Please make sure to visit within a week to hear the audio file of today s broadcast.
6 Pre & Post Tests All registered participants are required to complete the pre and post tests provided on Survey Monkey. If you are a Nurse seeking nursing contact hours, you are required to complete both tools and the event evaluation. Prior to the start of today s presentation, you each received the link. Please complete the Pre-Test. ua_3d_3d
7 Post Test All registered participants and those seeking nursing contact hours are required to complete the post test provided on Survey Monkey. Post participation in today s webcast, you will receive a Survey Monkey invitation to a url link to complete the Post Test and event evaluation
8 Raymond Jorgensen, MS, CPC, CHBME Raymond T. Jorgensen is president and Co-Founder of Priority Management Group, Inc. (PMG). Ray is responsible for oversight of consulting operations as well as coding, reimbursement, and payer related issues for the out-sourced billing component of PMG s services (more than 850,000 annual encounters). He has personally trained thousands of providers from over 35 states on coding, billing and reimbursement in addition to authoring two books and dozens of articles. CPC-from the American Academy of Professional Coders CHBME- from the Healthcare Billing & Management Association
9 Priority Management Group, Inc. Presents Priority Management Group, Inc. 700 School Street Pawtucket, RI P: F:
10 Agenda Introduction Contraceptive ICD Overview E&M Visit Appropriateness Contraceptive Coding Options Summary
11 ICD-9 Examples ICD codes are translation of A&P of SOAP note V Codes Typically avoid as primary ICD code with E&M codes EXCEPTION: Preventive Visit & Contraception Management Issues when billed with E&M problem visit codes Possibly avoid use with and Try Anticipatory Guidance & Risk Factor Reduction Codes Elevated Blood Pressure without mention of HTN: Pregnancy Test Results (V72) ACOG recommends: V If the encounter is to test for a suspected pregnancy and the patient leaves w/o knowing the results V If the test is negative V If the test is positive & OB record is not initiated
12 ICD to CPT Linkage Example ICD Codes in order of Provider s Perceived Acuity 1. Pelvic Pain: Exposure to Venereal Diseases: V Negative Urine PT: V Condyloma: ASCUS PAP: Oral Contraceptive Management: V25.01 Rendered Services Linked ICD (Above) A (Level 4 Established Patient Visit) 1, 2, 3, 4, 5, & 6 B (Destruction of Vulva Lesions, Extensive) 4 C (Urine Pregnancy Test) 3 D. Q0091Pap Conveyance 5 E Venipuncture RPR (Outside lab to bill) 2
13 ICD-9 Examples (Continued) Annual Exam V70.0- Annual adult preventive V Annual GYN preventive with or without Pap Encounter for Contraceptive Management (V25); S Codes for FamPACT are best Prescription of OCP: V25.01 Initiation of other contraceptive measures: V25.02 Encounter for ECP: V25.03 Family Planning advice: V25.09 IUD insertion: V25.1 OCP surveillance; V25.41 IUD surveillance: V25.42 Implantable subdermal contraceptive: V25.43 Other FPM surveillance; V25.49
14 ICD-9 Examples (Continued) Abnormal Pap (795) AGUS : ASCUS: ASCUS cannot rule out HGSIL: LGSIL: HGSIL: HPV High Risk DNA Test Positive: Pap with cytological evidence of malignancy: Satisfactory cervical smear lacking transformation zone: Unsatisfactory cervical cytology Smear: Abnormal Glandular Pap of Vagina: Abnormal Pap Smear, Anus & Anal HPV:
15 5 Minute Break Please continue to submit your questions
16 Questions and Answers
17 Outpat. Consult New Pat Problem Focused Exp. Problem Focused E&M: Outpatient New Patients and Consults NEW PATIENTS & CONSULTS (3 of 3 Required: GO TO THE LOWEST) History Exam MDM Time New / Cons Prob. Focused (<1 BA/OS) Exp. Prob. Focused (2-4 BA/OS) Detailed Detailed (5-7 BA/OS) Comprehensive Comprehensive (8+ OS) Comprehensive Comprehensive (8+ OS) Straightforward 10/15 Straightforward 20/30 Low Complexity Moderate Complexity High Complexity NOTE: New Patient Definition: Has not had face to face service by a provider of the same specialty within a group practice in 3 years. 30/40 45/60 60/80 *** 2 nd Opinion Consults deleted 2006 to indicate a consult is mandated by a third party payer use Modifier 32
18 E&M: Outpatient Established Patients ESTABLISHED PATIENTS (2 of 3 Required: GO TO THE MEDIAN - MIDDLE) CPT History Exam MDM Time PROVIDER NOT REQUIRED Problem Focused Exp. Problem Focused Prob. Focused (<1 BA/OS) Exp. Problem Focused (2-4 BA/OS) Detailed Detailed (5-7 BA/OS) Comprehensive Comprehensive (8+ OS) Straightforward 10 Low Complexity 15 Moderate Complexity High Complexity 25 40
19 E&M Services The Time Component Only used when counseling or coordination of care represents greater than 50% of time spent with the patient Clock time, i.e., 9:01am - 9:58am Spent 20/25 minutes counseling Re:.. Outpatient is face to face: clinician only Inpatient is floor or unit time Does not have to be continuous Phone time does not count > 50%, C 3
20 Coding Examples E&M Service for Contraception New or established BCM check HOPE EC NOT retail sales (window only) Procedure and Office Visit Same DOS (CPT) New/ Est Patient E&M (-25) and Surgical Code and (IUD insert) and & J7307 (Implanon insert & Rx) Preventive Visit & Problem visit at the same encounter (IOM MCPM Chpt. 12 Section ) Contraception does NOT warrant separate problem E&M at time of preventive service *25 Modifier: Significantly, separately identifiable E&M on same day as another E&M service or surgery
21 Coding Examples OCP Distribution Pill sale only (no encounter), pills only (J8499?); No E&M Exam room encounter with pills code E&M and J8499 Emergency Contraception see OCP Distribution (V25.03) Anticipatory Guidance & Risk Factor Reduction Codes: Some payers for OCP & general counseling Package Pricing Include all line items with maximum charge Prompt pay option vs.. scheduled payments CLEARLY defined list of included/excluded services (especially for surgical packages)
22 Coding Examples Injection Coding Surgical service only Analogous to 95115, allergy shot Unless 25 modifier opportunity Depo-Provera Injection: (Therapeutic/diagnostic injection) & J1055 (Depo) Payer Specific Sole reason for visit = injection or only OV for infection or FP / annual Code E&M & & J1055 (96372 may be bundled into payment for E&M)
23 Coding Examples Implantable Contraceptive Capsules 11975: Insertion of Implanon 11976: Removal of Norplant, Implanon 11977: Insertion and Removal J7307: Implanon (supply code) NOT: for non-biodegradable implant IUD 58300: IUD insertion 58301: IUD removal J7300: Intrauterine copper (supply code) J7302: Mirena (supply code) Global Package Concept 0 Days for Contraceptive Procedures
24 Summary Easy to Use Encounter Form (Clinician and Billing Involvement) Coding Accuracy with Supporting Documentation Streamlined Data Flow Front Line Feedback (From Payment Posting) Commit to Educate (Top down) Update Constantly
25 5 Minute Break Please continue to submit your questions
26 Questions and Answers
27 Post Test and Event Evaluation All registered participants and those seeking nursing contact hours are required to complete the post test provided on Survey Monkey. Post participation in today s webcast, you will receive a Survey Monkey invitation to a url link to complete the Post Test and event evaluation
28 Upcoming Trainings What Constitutes a Great Clinical Adult March 18, 2009 LIVE WEBCAST Addressing Key Issues of HIV Disease in Michigan March 26, 2009 LIVE WEBCAST
29 Upcoming Trainings Practical Strategies for Measuring Client Satisfaction April 8, 2009 LIVE WEBCAST Adolescent Sexual Health: Engaging Parents in Sexual Health Decision Making May 28, 2009 LIVE WEBCAST
30 Upcoming Trainings Youth Friendly Reproductive Health Services June 23, 2009 LIVE WEBCAST All Options Counseling July 14, 2009 Audioconference only
31 Questions and Answers
32 Thank you for joining us today Thank You for Joining Us Today! Please remember to complete the Post Test and event evaluation tool. Today s audio file and meeting materials will be posted at within a week. Register for upcoming trainings:
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