NHS Number Programme Board Terms of Reference
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1 NHS Number Mandate Programme Board ToR Programme NPFIT DOCUMENT RECORD ID KEY Sub-Prog / NHS Number Project Prog. Director Tony Burke Owner Deborah El-Sayed Version 1.0 Author Andrew Meyer Version Date March 08 Status Draft NHS Number Programme Board Terms of Reference Crown Copyright 2007 Page 1 of 8
2 Amendment History: Version Date Amendment History 0.1 August 07 First draft for comment 0.2 September 2007 Comments and amendments from Michael Thick (change in Board make up) and Chris Ranger (Addition to responsibilities to include working with NPSA) 0.3 March 2008 Updated in light of confirmation of new SRO 0.4 April 2008 Updated in light of new organisational structure 0.5 August 2008 Change in Group Programme Director and secretariat 0.6 May 2009 Updates following April 2009 Board Forecast Changes: Anticipated Change When Reviewers: This document must be reviewed by the following. Indicate any delegation for sign off. Name Signature Title / Responsibility Date Version 0.6 Max Jones Group Programme Director Michael Thick Chief Clinical Officer 0.6 Sandy Scales Programme Director 0.6 Approvals: This document requires the following approvals: Name Signature Title / Responsibility Date Version NHS Number Programme Board Distribution: NHS Number Programme Board Document Status: This is a controlled document. This document version is only valid at the time it is retrieved from controlled filestore, after which a new approved version will replace it. On receipt of a new issue, please destroy all previous issues (unless a specified earlier issue is baselined for use throughout the programme). Crown Copyright 2007 Page 2 of 8
3 Contents 1. Purpose Responsibilities Mode of Operation Composition of the Board... 7 Crown Copyright 2007 Page 3 of 8
4 1. Purpose 1.1 The purpose of this document is to describe the Terms of Reference for the NHS Number Programme Board. In particular it will describe the roles and responsibilities of the members. 1.2 The purpose of the NHS Number Programme Board is to support and provide governance to the programme in successfully mandating the NHS Number across the NHS. 1.3 Specifically the Board will: Approve the start of projects via acceptance of a project brief; Agree tolerances under which the programme will operate; Approve the NHS Number Programme Initiation Document; Approve baselined plans for projects that come under the NHS Number Programme Board; Provide guidance and direction to the programme, ensuring it remains within given constraints; Review highlight reports and plans to ensure that the programme is delivering within agreed time, quality and cost criteria; Approve any changes or exception plans outside of agreed tolerances; Provide assurance that all products have been delivered to the correct quality and that they are fit for purpose; and Approve closure of the NHS Number Programme. Crown Copyright 2007 Page 4 of 8
5 2. Responsibilities 2.1 The Board supports the NHS Number Programme by collectively taking responsibility for Confirming Department of Health and NHS Connecting for Health strategic aims, anticipating potentially difficult issues and outlining solutions; Working with the National Patient Safety Agency (NPSA) to ensure full coverage of the patient safety aspects of the NHS Number as the unique patient identifier; Review and sign off NHS Number Business Plans; Supporting requests for financial and human resources for this programme; Monitoring and managing programme performance, and aspiring to best practice in programme governance; Expediting NHS Number Programme business and the delivery of pan programme objectives; Overseeing a system of prudent and effective controls as specified by NHS Connecting for Health quality control system; Assessing and managing programme level risks and issues, specifically those rated at 2C and above; and Protecting and enhancing the NHS Number Programme reputation. Crown Copyright 2007 Page 5 of 8
6 3. Mode of Operation Frequency 3.1 The NHS Number Programme Board will meet every month. Secretariat 3.2 The NHS Number Programme Board will be supported by resource within the NHS Numbers programme 3.3 The Board papers will be distributed one week before the Board meeting is to take place. 3.4 Additional agenda items will be requested two weeks before the Board meeting is to take place. 3.5 The Project Support Officer will minute Board meetings and send to the Chair of the Board for approval no later than two working days after the meeting has taken place. 3.6 Once approved by the Chair the Minutes will be circulated to Board Members. Highlight Reports and other Papers 3.7 Board Members wishing to raise specific agenda items must notify the Programme Manager prior to the one week deadline for paper distribution. If items or papers are not received before this deadline then permission must be sought from the Chair of the Board and raised as any other business. Standing Agenda 3.8 The following Standing agenda will be followed for each Board meeting unless specific items are raised for discussion. Apologies Minutes of the last Meeting Actions from previous meeting Highlight reports (including review of baselined plans) Risks & Issues Any other business Crown Copyright 2007 Page 6 of 8
7 4. Composition of the Board 4.1 Organisation Structure Sir Bruce Keogh SRO NHS Number Proramme Board Michael Thick, chair NHS Number Programme Team 4.2 Board Membership Sir Bruce Keogh, Department of Health, Senior Responsible Officer Prof Michael Thick, Chief Clinical Officer, CFH (Chair) Max Jones, Group Programme Director Sandy Scales, Head of Programme, NHS Number Paul Amos, Technical Lead, ISB HaSC Maureen Baker, National Clinical Lead for Clinical Safety, CFH Prof Nick Black, Professor of Health Services Research, London School of Hygiene & Tropical Medicine Parul Desai, National Clinical Lead on Public Health, CFH Gerry Firkins, Information Development Manager, Sheffield Teaching Hospitals Chris Fisher, Consultant Clinical Neurophysiologist, South Tees NHS Trust James Hawkins, Summary Care Record Programme Director, CFH Kevin Jarrold, Director, LPfIT David Johnstone, Chairman of Standards and Performance Network for ADASS Tony Newman-Sanders, Clinical Lead, PACS Chris Ranger, Partnership Development Manager, NPSA Mark Reynolds, Demographics and SDS Programme Head Julie Tindale, National Clinical Lead, NHS Number Programme Jeremy Thorpe, Director of Information Sysetms & Business Architecture, CFH Marlene Winfield, National Patient Lead, CFH Stuart Blake, Programme Manager, NHS Number Crown Copyright 2007 Page 7 of 8
8 4.3 Roles All members of the NHS Number Programme Board are responsible for the successful delivery of the programme as described in 1) Purpose and 2) Responsibilities. 5.1 Review of the Terms of Reference The NHS Number Programme Board will on an annual basis review these terms of reference and board membership Crown Copyright 2007 Page 8 of 8
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