320- HAZARD COMMUNICATION
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1 320.1 PURPOSE A. To ensure the safe use of hazardous chemicals and to comply with the requirements of OSHA SCOPE A. This program is applicable to all CNM employees who may be exposed to hazardous chemicals RESPONSIBILITIES A. Supervisor/Manager (1) Responsible to ensure that employees and areas under his/her supervision comply with this program. (2) Submit all updated inventory of hazardous material to the Safety Office. (3) Notify the safety office of non-routine work involving hazardous chemicals. (4) Ensure that all containers are labeled, tagged or marked properly. B. Employees (1) Read all container labels and Safety Data Sheets (SDS) of hazardous chemicals that they use or store in their area. (2) Properly care for personal protective equipment, including proper use, routine care and cleaning, storage and replacement. (3) Complete the CNM online HazCom training as required. C. Safety Director/Designee (1) Create and administer the CNM Hazard Communication Program and review it annually. (2) Ensure the chemical inventory is requested and reviewed annually COMPONENTS OF THE PROGRAM A. The program consists of five basic components: (1) Inventory and audit of chemicals. (a) An initial HazCom Inventory of all chemicals will be made of all work areas and facilities. (b) An annual updated inventory shall be submitted to the Safety Office by the start of every Fall semester. (c) Template for the HazCom Inventory spreadsheet is included in the appendices. (d) A copy of the HazCom Inventory for each work area will be kept with the SDSs for that area (or in a secure location if the SDSs are in the public areas). (e) Chemical users are responsible to update all newly introduced chemicals to the inventory. (2) Labels and labeling of hazardous chemical containers: (a) All chemicals on hand or received in original container must have a label that will specify at least: (i) The chemical name. (ii) Any specific warning or other hazard information. (iii) Identification of the manufacturer or supplier and address. (b) Chemical containers: (i) A chemical label will not be removed nor defaced from its container. Section 320-Rev 0 Hazard Communication CNM 1 of 13
2 (ii) All containers of chemicals will be received, and the label assured to be affixed on each container by Staff, Faculty, or Student Workers who have received Hazard Communication training. (c) In case of a missing container label, it will be the responsibility of the supervisors in the area to ensure that all secondary containers are properly labeled with a duplicate of the manufacturer's label or a department's label with at least the 3 items listed above. (d) All labels are required to have pictograms that are determined by the chemical hazard classification. (See Pictogram examples on pg.6) (3) Safety data sheets (SDSs) maintenance, distribution, availability and locations. (a) A SDS will be provided by department head on all required chemicals used within the department (see example on pgs. 8-13). (b) All departments and users will obtain and maintain SDSs for each hazardous material in use or storage at CNM. (c) The inventory of chemicals used in a specific work area or for a specific work assignment will be available to personnel during their work period, in the work area. (d) The inventory listing and audits will be used to ascertain that there is a SDS as may be required for each chemical and that all containers are properly labeled and stored. (e) In the event a SDS is not available for a new chemical, the immediate supervisor should be promptly notified. That supervisor or his/her designee will contact the manufacture or supplier and obtain the SDS for the product. (f) If the SDS cannot be obtained and the Safety Office has been notified, a generic safety data sheet may be substituted. (4) Personnel training and information, general and specific. (a) CNM HazCom online training is required for all applicable personnel prior to initial assignment. The training will be required to be repeated for employees who act unsafe while using chemicals. Human Resources is responsible to ensure training completion for all applicable new hires in Phase I New Employee Orientation (NEO.) (b) Specific HazCom training (phase II NEO): Prior to performing duties the supervisor is responsible to ensure employees are trained on the following items: (i) This HazCom program and its availability. (ii) List of all chemicals that employees will use routinely while doing their job. (iii) Locations of SDSs for all chemicals employees use. (iv) Locations of eyewash and emergency shower if available. (v) Personal protective equipment that the employees need while using chemicals (vi) Chemical Emergency Procedures in the event of a chemical exposure (in appendices). (c) Supervisor ensures employees sign a form indicating that they have completed all above required items on the Hazard Communication Phase II Training Checklist for recordkeeping. (5) Documentation: CNM Hazard Communication Program, the chemical inventory list, records, materials, etc., will be maintained and located in the Safety Office. Personnel may review the program and chemical listing at the Safety Office. Section 320-Rev 0 Hazard Communication CNM 2 of 13
3 320.5 NON-ROUTINE WORK OR TASKS A. Periodically, personnel may be required to perform non-routine work or tasks requiring the use of hazardous chemicals or work in associated hazardous locations. The Supervisor is responsible to notify the Safety Office prior to starting such projects, a new hazardous chemical means new training is required. B. The Safety Office will complete or coordinate a hazard analysis prior to approval of such projects ensuring that each affected individual is given information about the chemicals, materials, or exposure of such activity. Such information shall include: (1) Specific hazards that may be associated with the chemical(s.) (2) Protective and other safety measures to be taken. (3) Measures the department is taking to lessen or prevent hazards, i.e., ventilation, respirators, storage, safety watch personnel, postings and barriers, fire extinguishers, other personal protective equipment, etc. (4) Review of the chemical(s), SDS or other technical information applicable to the work. (5) Review emergency procedures to be taken CONTRACTORS A. The project manager is responsible to ensure: (1) The following information are provided to contractors: (a) Any hazardous chemicals to which the contractors may be exposed while on the site. (b) Measures the department is taking to lessen or prevent hazards, i.e., ventilation, respirators, etc. (c) Precautions and controls to be taken to lessen or prevent possible exposure by use of appropriate protective measures. (2) The following information is provided by contractors: (a) All chemicals they bring on the worksite to personnel in the area. (b) The personnel in an area are notified in advance about such contract, name of contractor, starting date, type of work to be performed in their area, and chemicals they use on site. Section 320-Rev 0 Hazard Communication CNM 3 of 13
4 Date Inventory Department Inventory Personnel Does SDS have 16 sections per Haz Com GHS? Is Safety Data Sheet (SDS) available? UNIT QUANTITY LOCATION (Room #) CAS # CHEMICAL NAME (not chemical formula) 320- HAZARD COMMUNICATION CHEMICAL INVENTORY TEMPLATE SPREADSHEET Section 320-Rev 0 Hazard Communication CNM 4 of 13
5 HAZARD COMMUNICATION (HAZ COM) PHASE II TRAINING CHECKLIST (Supervisor is responsible to ensure this training is completed prior to initial assignment) Employee: please initial every item that you have received information: Brief overview of the Haz Com Program (HCP) and where it is located within the department for me to refer to. The right to obtain a copy of the HCP at the Safety Office List of all chemicals that employee will use routinely at work Location of the Safety Data Sheet binder in the area Employee read the relevant SDS Locations of the eye wash and/or emergency shower in the area Location of the Personal Protective Equipment (PPE) such as gloves, goggles, etc. How to properly don PPE on/off Chemical Emergency Procedures Employee s Statement: I acknowledge that I have received the specific Haz Com training above and read the SDS chemicals I will use. Employee Name Department Signature Date Supervisor s Statement: I acknowledge that I have provided the specific Haz Com training above to the employee prior to his/her initial assignment. Section 320-Rev 0 Hazard Communication CNM 5 of 13
6 Supervisor Signature Date PICTOGRAMS Section 320-Rev 0 Hazard Communication CNM 6 of 13
7 Chemical Exposures CNM CHEMICAL EMERGENCY PROCEDURES If chemical gets in your eyes: o Flush eyes out at eyewash station or at any source of water near by for at least 15 minutes. o Call 911 if it is a life-threatening situation. o Contact your Supervisor. o GET MEDICAL CARE. If chemical gets on your skin: o Flush skin with water for at least 15 minutes. o Call 911 if it is a life-threatening situation. o Contact your Supervisor. o Get medical care if needed. If you inhale some chemical: o Get to fresh air. o Call 911 if it is a life-threatening situation. o Contact your Supervisor. o Get medical care if needed. Chemical Spill: 1. Evacuate the area. 2. Call 911 if there is a life-threatening situation. 3. Contact Security at ext Barricade area to prevent people from entering. 5. Re-enter only when an all clear is given by Security/Safety personnel. Chemical Smell: 1. Contact Security at ext Call 911 if there is a life-threatening situation. Section 320-Rev 0 Hazard Communication CNM 7 of 13
8 SAMPLE OF A SAFETY DATA SHEET WITH 16 SECTIONS Section 320-Rev 0 Hazard Communication CNM 8 of 13
9 Section 320-Rev 0 Hazard Communication CNM 9 of 13
10 Section 320-Rev 0 Hazard Communication CNM 10 of 13
11 Section 320-Rev 0 Hazard Communication CNM 11 of 13
12 Section 320-Rev 0 Hazard Communication CNM 12 of 13
13 Section 320-Rev 0 Hazard Communication CNM 13 of 13
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