Contents. Section 9: Introduction to Appointment. General Information for Candidates. Working in Edinburgh and the Lothians

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2 Contents Section Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: Section 7: Section 8: Section 9: Introduction to Appointment Person Specification Job Description NHS Lothian Values General Information for Candidates Working in Edinburgh and the Lothians Workplace Equality Monitoring Equal Opportunities Policy Statement Code of Conduct for Healthcare Support Workers

3 Section 1: Introduction to Appointment Reference Number: SJH/MEDPHOTOG/2018/B5/CP/17/R1 Job Title: Clinical Photographer Grade: Band 5 Location: St Johns Hospital Contract Duration: Permanent Hours: 37.5 per week Closing Date: 18 th May 2018 Salary Scale: 22,440-29,034 per annum 2018/19 Pay Award Pending Apply on-line Please note the address you provide on the application form will be used to communicate any further correspondence relating to this vacancy therefore please check your TRASH and SPAM folders This post requires the post holder to have a PVG Scheme membership/ record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.

4 Section 2: Person Specification NHS LOTHIAN Post: Clinical Photographer (Band 5) PERSON SPECIFICATION In order to be shortlisted you must demonstrate you meet all the essential criteria and as much of the desirable as possible. When a large volume of applications are received for a vacancy and most applicants meet the essential criteria then the desirable criteria is used to produce the shortlist. Criteria Essential Desirable How assesse Personal Traits Understands and demonstrates the NHS Lothian s values of quality, teamwork, care & compassion, dignity & respect, and openness, honesty & responsibility through the application of appropriate behaviours and attitudes I Qualifications and Training BSc in Medical Illustration or equivalent (other photography / imaging qualification at degree level). Willingness to undertake further study (if required) Registered Medical Illustration Practitioner (AHCS Evidence of current CPD A / C Experience and Knowledge Good knowledge of digital photography and image processing Experience working as a Clinical Photographer A / I Adobe Photoshop Knowledge of image databases and working knowledge of related software programs (Adobe CC) Previous Ophthalmic experience using Colour Fundu / OCT equipment Skills and/or AbilitieGood communication skills. Team player. Organised and good time keeper. Ability to organise own workload and use initiative Excellent interpersonal skills I / R

5 Specific Job Requirements Good eye sight. Physically able to do the job. I A = Application form C = Copies of certificates P = Presentation Key how assessed I = Interview T= Test or exercise R = References

6 Section 3: Job Description 1. Job Identification Job Title: Clinical Photographer Responsible to: Senior Clinical Photographer (Specialist) Accountable to: Head of Service, Medical Photography Directorate: Head & Neck Operating Division: NHS Lothian Job Reference Last Update: August Job Purpose To support the provision of a professional cost effective, efficient clinical photographic, and multimedia service to NHS Lothian. The post holder will undertake a wide range of multi-skilled illustrative duties in clinical, ophthalmic, and general photography 3. Dimensions A full time NHS Lothian Medical Photography Service is located over the following sites: The Royal Infirmary of Edinburgh Lauriston Building, Edinburgh The Royal Hospital for Sick Children, Edinburgh Princess Alexandra Eye Pavilion, Edinburgh St John s Hospital, Livingston The ophthalmic photography service is provided to the Princess Alexandra Eye Pavilion, Edinburgh and St John s Hospital, Livingston. *Clinical Photography may be undertaken on other hospital sites within Lothian. Team of 19 Medical Photography staff A patient photography service is provided for all medical, nursing and healthcare staff within NHS Lothian A non-clinical photography, multimedia and graphic design service is also available for all NHS Lothian staff +30,000 patients are photographed annually

7 4. Organisational Position General Manager (Clinical Services) Head of Service, Medical Photography Senior Clinical Photographer (SCP) x1 PAEP / x1 RIE / x2 SJH Clinical Photographer(s) (this post) / Ophthalmic Photographer Ophthalmic Imaging Technician(s) Medical Photography Assistant *PAEP - Princess Alexandra Eye Pavilion, Edinburgh / RIE Royal Infirmary of Edinburgh / SJH St John s Hospital, Livingston. 5. Role of the Department The Medical Photography Service provides a comprehensive Clinical Photography, Graphic Design and Video Service to NHS Lothian staff. Producing clinical imaging and high quality illustrative material primarily in the areas of patient care, medical education and research. These services are currently delivered from six sites: Lauriston Building, Princess Alexandra Eye Pavilion, Royal Infirmary of Edinburgh, Royal Hospital for Sick Children, St John s Hospital and Western General Hospital. The Service receives over 30,000 requests annually. Clinical specialities include Burns, Dermatology, Maxillofacial Surgery, Ophthalmology, Orthopaedics, Paediatrics, and Plastic Surgery. A fully digital workflow is utilised where clinical images are uploaded onto our Medical Image Manager database. Non-Patient Photography, Graphic Design and Video Recordings are also produced for teaching, research, publication and public relations purposes.

8 6. Key Result Areas 1. To undertake clinical photography / video of patients requested by healthcare professionals for clinical assessment, records, teaching, publication, research 2. Responsible for undertaking a wide range of ophthalmic photographic duties including colour fundus photography, fundal fluorescein angiography, Slit Lamp and OCT imaging 3. To provide high quality imaging suitable for subsequent diagnostic and clinical requirements 4. Prepare designated rooms for imaging ensuring compliance with service protocols and health and safety legislation 5. Act independently, assess and manage own workload of patients / clients, maintain associated records ensuring standards are maintained and monitored to ensure their continual improvement 6. To provide advice to departmental colleagues and other healthcare professionals to ensure methods, techniques and equipment are appropriate for the tasks required 7. To perform an advisory role to other healthcare professionals in relation to, for example, technical issues and diagnostic imagery, consent, copyright, confidentiality, safe storage of clinical images or technical issues in order to reduce the risk of misuse of clinical images and to avoid possible litigation for NHS Lothian 8. Assisting with the supervision, mentoring, education and training of more junior members of the team to enable them to carry out their tasks in a professional manner 9. Produce visual communication, ensuring that the material is of a professional standard, using specialist hardware and software 10. To undertake video, graphic design, non-clinical photography including PR work on behalf of NHS Lothian 11. Upload images from the main capture systems to Lothian wide database to ensure data is securely stored and backed up 12. Work within local standard operating procedures and service protocols ensuring adherence at all times and contributing to development as and when required 13. Comply with health and safety and infection control policies ensuring any incidents or accidents are reported to the HoS, undertaking any investigations as directed 14. To contribute to the development, monitoring and understanding of new technologies within the profession 15. To support NHS Lothian s values of quality, teamwork, care and compassion, dignity and respect, and openness, honesty and responsibility through the application of appropriate behaviours and attitudes

9 7a. Equipment and Machinery The following are examples of equipment which will be used when undertaking the role. Standard and specialised technical cameras/diagnostic ophthalmic imaging systems and lighting equipment. Specialist photographic equipment e.g. 3-D medical imaging photographic systems based upon Digital Surface Photogrammetry. Specialist Ophthalmic equipment including slit lamp, Fundus cameras, Scanning Laser Ophthalmoscope, Ocular Coherence Tomography (OCT). Data projectors, PC, network software and hardware. Other miscellaneous clinical equipment e.g. cheek retractors/dental mirrors, which require sterilisation to prevent cross-infection. Note: New equipment may be introduced as the organisation and technology develops, however training will be provided. 7b. Systems Uses Medical Image Manager (MIM) database and Job Management System (JMS) to upload photographic images and associated patient details. To retrieve images for printing and presentations on behalf of clinicians. Uses Heidelberg/ Haag Streit / Optos / Topcon / Zeiss Ophthalmic imaging systems Uses Adobe CC for photography, graphics and video work TRAK system to access patient information to send and gain information eksf for staff development and review DATIX to report safety concerns Intranet to obtain NHS Lothian information Internet to obtain professional, research and other health service related information Responsible for safe use of expensive or highly complex equipment.

10 8. Assignment and Review of Work Workload is generated by the specific needs of each area including clinicians, nursing staff, and health care professionals. Professional accountability to the Head of Service, Medical Photography. Senior Clinical Photographer (Specialist) will provide supervision, assign and review tasks. The post holder will be required to plan and prioritise workload and use own initiative when required. The post holder will liaise with HoS / Senior Clinical Photographer (Specialist) on a regular basis 9. Decisions and Judgements The postholder will be required to assess difficult clinical situations generating solutions however will determine when to refer more complex cases to a more senior member of the team. Requirement to analyze the condition being photographed and make decision on the most appropriate imaging procedure for the subject being photographed, taking into consideration the well being of the patient. Use analytical and judgmental skills in photography, in particular with regard to the digital image workflow ensuring colour management protocols are achieved. Monitors workload of self and other team members, modifying schedules at short notice to allow for unexpected off-site requests and staff absence 10. Most Challenging / Difficult Parts of the Job The requirement to work across many NHS Lothian hospital sites as the service demands. Frequent requirement to working within a darkened environment (Ophthalmology). Frequent requirement to working on busy clinics with competing priorities Frequent requirement for adopting awkward positions for long periods, for example, whilst operating ophthalmic imaging or video equipment. Continuing to develop skills and knowledge in all facets of the post.

11 11. Communications and Relationships Head of Service Overall accountability. Personal Development Planning, Objective Setting, highly specialised advice and to discuss any changes in the service provision. Senior Clinical Photographer (Specialist) Responsibility for allocation of work. To discuss and seek specialist technical advice. Workflow issues. PDP&R where appropriate. Team Members Assistance, workflow and technical issues. Service Managers, Consultants and other hospital staff Provide a quality service within agreed deadlines agreed by HoS. To influence their decisions on clinical/ophthalmic photography and visual communication material. Where necessary, communicate with other relevant departments that may include Estates, Supplies, Human Resources, Infection Control, Pharmacy, Health and Safety and Risk Management regarding issues in clinical research area and personal development. Patients Communicate complex, sensitive information requiring empathy and reassurance and overcoming barriers to understanding. Receive information concerning patient history, sensitive issues, patients with special needs, accommodates patients views and preferences with regard to cultural differences. To undertake clinical photography and take responsibility for the patient during photographic procedures. Trainee / Students Supervision / mentoring. Assisting with the education and training to enable them to carry out their tasks in a professional manner. External Communications; Where relevant, participate in external professional meetings/conferences related to the profession. 12. Physical, Mental, Emotional and Environmental Demands of the Job Physical Demands/Effort: Daily requirement to sit for substantially long periods working at imaging equipment and computers. Frequent requirement to adopt awkward postures when photographing patients to obtain correct anatomical viewpoints e.g. stretching around ophthalmic equipment to lift eyelids. Physical support is often required for elderly or frail patients, and reconfiguration of equipment to support their needs.

12 Work in operating theatres, where imaging must be undertaken with speed, dexterity and accuracy to ensure treatment of patient is not delayed. Occasional requirement to move supplies / equipment within the service, or on behalf of clients (up to 10 kilos). Manual handling must be risk assessed. Mental Effort Daily requirement for long periods of concentration when undertaking imaging/visual tasks and downloading images onto computer (Specialised software used on a daily basis) which requires a high degree of accuracy and attention to detail. Requirement to respond to unpredictable and unplanned workloads with a higher priority (including patient photography requests). Multi-tasking being able to complete several jobs running simultaneously. Emotional Effort Working on a daily basis, with patients who are concerned about their health and well-being e.g. losing their vision. Regular exposure to distressing or emotional circumstances (photography of terminally ill or dead children and adults). Non-accidental injuries / Abuse / Burns and Trauma. Occasionally deals with patients with learning disabilities, poor vision, hard of hearing, sometimes confused. Environmental Demands: Daily exposure to odours and body fluids when photographing patients (e.g. vomiting and possible collapse during intra-venous procedures).

13 13. Knowledge, Training and Experience Required to do the Job BSc in Medical Illustration (or equivalent photographic degree) Registered Medical Illustration Practitioner Evidence of CPD to keep in touch with appropriate technical and professional procedures Knowledge of digital photography, image processing and current trends Good interpersonal skills, listening and communication skills Evidence of team working skills with the ability to work using own initiative Thorough working knowledge of PC computer systems and associated software 14. Job Description Agreement A separate job description will need to be signed off by each jobholder to whom the job description applies. Job Holder s Signature: Head of Department Signature: Date: Date:

14 Section 4: NHS Lothian Values into Action NHS Lothian is determined to improve the way their staff works so they have developed a set of common values and ways of working which they now need to turn into everyday reality - to the benefit of everyone working in the organisation and, most importantly, to the benefit of their patients. Our Values are: Quality Dignity and Respect Care and Compassion Openness, Honesty and Responsibility Teamwork Throughout the recruitment process candidates will need to demonstrate they meet all of Our Values. More information on Our Values can be found by clicking on the link at the bottom of our Careers website front page: Section 5: General Information for Candidates Data Protection Legislation Please note that any personal information obtained from you throughout the recruitment process will be collected, stored and used in line with Data Protection Legislation. Information will be available to the recruiting manager and to the Human Resource staff. Counter Fraud NHS Lothian is under a duty to protect the public funds it administers, and to this end will use the information you have provided on your application form for the prevention and detection of fraud. It will also share this information with other bodies responsible for auditing or administering public funds for these purposes. More detail on this responsibility is on NHS Lothian s intranet (Counter-Fraud and Theft page) and further information is available on the Audit Scotland website: References All jobs are only offered following receipt of two satisfactory written references. At least one reference must be from your current/most recent employer, or your course tutor if you are currently a student. If you have not been employed or have been out of employment for a considerable period of time, you may give the name of someone who knows you well enough to confirm information given and to comment on your ability to do the job. Changes to Disclosure and Rehabilitation Regime In September 2015 the Scottish Government made changes about what conviction information needs to be disclosed. The rules are complicated, so it is important you read the guidance below as part of making your application. NHS Scotland is exempt from the 1974 Rehabilitation of Offenders Act (Exclusions & Exceptions) (Scotland) Order As part of any offer of employment candidates will be subject to one of the following: For posts in regulated work Protection of Vulnerable Groups Scheme membership For all other posts which are subject to a criminal conviction record check A Police Act check For posts not subject to a criminal conviction record check A self-declaration

15 For further information please visit our careers site: /HelpAndAdvice/Recruitmentofexoffenders/FAQsdisclosurescotlan dandselfassessmentform/pages/default.aspx Disclosure Scotland Where a Police Act Disclosure or Protection of Vulnerable Groups Check is deemed necessary for a post, the successful candidate will be required to undergo an appropriate check. Further details on the Recruitment of Ex-Offenders are available on our careers webpage: /HelpAndAdvice/Recruitmentofexoffenders/Pages/default.aspx Work Visa If you require a Work Visa, please seek further guidance on current immigration rules which can be found on the Home Office website: or visit our Careers website: Overseas Registration and Qualifications NHS Lothian will check you have the necessary professional registration, where appropriate. If you require a qualification for this role but are not regulated by a professional body (e.g. NMC, GMC, HCPC etc), you will need to provide an official translation, notarised by a solicitor, of your overseas qualifications to be checked by the recruiting manager. Please ensure that this is available before applying for this post. Job Interview Guarantee Scheme As a Disability Symbol user we recognise the contribution that all individuals can make to the organisation regardless of their abilities. As part of our ongoing commitment to extending employment opportunities, all applicants who are disabled and who meet the minimum criteria expressed in the job description will be guaranteed an interview. Terms and Conditions For an overview of our Agenda for Change terms and conditions please click on this link: Travel Expenses Travel expenses are not normally reimbursed for interviews, if you are selected for interview and wish to enquire about the possibility of being reimbursed then the request should be directed to the recruiting manager or interview panel chair. Application Form Completion The purpose of an application form is to help evidence that the applicant has all the requirements applicable to carry out the job applied for. (7500 is the character limit for statement in support of application.) Once in receipt of the application pack it is essential to read both the job description and person specification to gain a full understanding of what the job entails and the minimum criteria required. Please note for equal opportunity purposes NHS Lothian do not accept CV s as a form of application.

16 For general help and advice on how to complete an application form please visit our careers website: Section 6: Working in Edinburgh and the Lothians NHS Lothian offers excellent career prospects and a wide range of job opportunities for potential employees. It employs approximately 24,000 staff and offers training and development opportunities as well as excellent staff benefits. The information provided below aims to help support and guide both prospective applicants and new employees unfamiliar with Edinburgh and the Lothians. Edinburgh and the Lothians Edinburgh and the Lothians are on the eastern side of Scotland s central belt in the heart of the country. Four main areas make up Edinburgh and the Lothians Edinburgh, East, Mid and West Lothian. NHS Lothian serves a population of approximately 850,000 people living in and around Edinburgh, Scotland s historic capital city. The geographical area known as Lothian region covers 700 square miles, comprising the City of Edinburgh, Midlothian, East Lothian and West Lothian. It is a region of exceptional beauty and contrast, from the splendour of Edinburgh to the beauty and variety of the hills, countryside and coastline. The nearest major town outside of Edinburgh is Livingston, a thriving location in the heart of West Lothian. As well as many sites of historic interest, the region boasts a host of recreational activities for all ages. For further information on relocating to Edinburgh please visit our careers website: px Section 7: Workplace Equality Monitoring NHS Lothian is committed to supporting and promoting dignity at work by creating an inclusive working environment. We believe that all staff should be able to fulfil their potential in a workplace free from discrimination and harassment where diverse skills, perspectives and backgrounds are valued. In order to measure and monitor our performance as an equal opportunities employer, it is important that we collect, store and analyse data about staff. Personal, confidential information will be collected and used to help us to understand the make-up of our workforce which will enable us to make comparisons locally, regionally and nationally. Section 8: Equal Opportunities Policy Statement NHS Lothian considers that it has an important role to play as a major employer and provider of services in Lothian and accepts its obligations both legal and moral by stating commitment to the promotion of equal opportunities and elimination of discrimination.

17 The objectives of its policy are that no person or employee receives less favourable treatment on the grounds of sex, disability, marital status, age, race (including colour, nationality, ethnic or national origin), creed, sexuality, responsibility for dependants, political party or trade union membership or activity, HIV/AIDS status or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. Our Equal Opportunities in Employment policy can be viewed on our careers website: Section 9: Code of Conduct for Healthcare Support Workers If this post is a healthcare support worker position the post holder will need to follow the Code of Conduct for Healthcare Support Workers. A Healthcare Support Worker is defined as any healthcare worker working within NHS Scotland who is not currently statutorily regulated or in a role that has been recommended for statutory regulation by the Government. The Code of Conduct sets the standard of conduct expected of healthcare support workers and adult social care workers. It outlines the behaviour and attitudes that you should expect to experience from those workers signed up to the code. It helps them to provide safe, compassionate care and support. For more information on the Code of Conduct for Healthcare Support Workers please read the guidance: