Selsdon Primary & Nursery School. Business Continuity Plan

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1 Selsdon Primary & Nursery School Business Continuity Plan Approved by Full Governing Body, 11 July 2013

2 Business Continuity is the ability to respond to disruptive incidents and emergencies by identifying and maintaining the School s critical activities and returning to the status quo as quickly as possible. The School is built in four separate blocks and it is unlikely that all would be affected except in a major catastrophe. This plan is designed to guide the School to make quick, effective decisions in order to continue with the day to day education of the pupils at Selsdon Primary. The Headteacher and Governors are responsible for reviewing the Business Continuity Plan (BCP) on a regular basis. The most up-to-date version must be shared with relevant personnel. This Plan should be read in conjunction with the Disaster Recovery Plan. The School Emergency Management Team is responsible for responding to an emergency, with the most senior member taking the lead in ensuring that the BCP is activated. The team will comprise: Senior Leadership Team Catering Manager Chair of Governors

3 ROLES AND RESPONSIBILITIES OF SCHOOL EMERGENCY TEAM (SET) POSITION IN SCHOOL Head Teacher Deputy Heads Assistant Heads Chair of Governors ROLE DURING INCIDENT Take control Assess information available to obtain overview Activate the plan, if necessary Alert SET and designate roles and responsibilities Arrange for appropriate emergency services Inform and liaise with LA Assist Head Agree roles and responsibilities Lead staff and pupil welfare arrangements Adopt lead in Headteacher s absence Assist Head or Deputy Head Liaise with emergency services Assist Head, Deputy & Assistant Heads Contact stakeholders, including Governors via Teachers2Parents Provide records & information Assist with emergency response on site Assist with security and/or evacuation Support Headteacher/Deputy Headteachers/Assistant Headteachers OTHER KEY CONTACTS Director of Ed Harrisons Caterers Sonia Redhead Electricity Gas Water Police 999 Quest Academy CONTACTING STAFF AND PARENTS The Teachers2Parents texting service will initially be used to contact staff, parents and Governors. Staff, parents and governors may also be contacted by .

4 BUSINESS CONTINUITY STRATEGY AND IMPLEMENTATION DEFINITION - up to 24 hours 24 hours to one week one week ongoing The following actions may be taken to maintain or restore operations: STAFF TYPE OF DISRUPTION Class teacher absence due to sickness or other reason DURATION OF DISRUPTION ACTION TO BE TAKEN Contact supply agency Contact supply agency As above, possible permanent recruitment Staff absence due to TAs to cover heavy snow Amalgamate classes Staff strike action Class of teacher on strike to stay at home letter to parents TA absence None Redistribution of TAs Supply TA for selected one-toones Supply TA for selected one-toones then recruitment absence Assistant covers Assistant covers Consider supply caretaker then recruitment MEMBER OF STAFF TO ARRANGE Assistant Head if before 6.50am Otherwise, then Headteacher Most senior member of staff in attendance Headteacher Deputy Head Deputy Head Business Managrr, Headteacher Head Teacher absence Deputies act up Deputy Heads Deputies act up Deputy Heads Governing Body consulted possible interim head appointed Governing Body

5 Deputies or Assistant Heads absence absence Short, medium & long term Deputies or Assistant Heads cover duties Admin staff to cover Admin staff to cover Members of SLT to cover As above & JCA to cover Deputy Heads Deputy Heads Deputy Heads Headteacher TECHNOLOGY TYPE OF DISRUPTION DURATION OF ACTION DISRUPTION Network failure ICT Technician ICT Technician Computers/laptops stolen or destroyed Virus disables computers or computers hacked Medium & Long term ICT Technician Liaise with Credit Re-write lesson plans where necessary Use paper-based systems where necessary Contact LA insurance ICT Technician Class teachers Admin staff Business Manager section Arrange replacement ICT Technician & ICT Coordinator Arrange replacement ICT Technician & ICT Coordinator, & ICT Technician/Credit Back up available for server ICT Technician Medium & Long ICT Technician, ICT Technician term Credit Phone System goes down Use school mobiles ICT Technician Contact Southern Monitoring UTILITIES Business Manager/ICT Technician Power Failure to look at circuit boards Medium & Long Contact Andy term Taylor Inform LA Loss of Water to inspect tanks and pipes If GB Services unable to rectify, If unable to rectify, call GB Services

6 call Thames Water Flood If small, to mop up If major (ie burst main) contact Thames Water Gas Leak Call National Gas Emergency Centre No Heating to check system Contact Environation Provide electric heaters Close school if temperature falls below 16 degrees C Blocked Drains to investigate to cordon off area Call contractor Broken Windows to make safe & contact glazier Loss of one class Class to relocate to MDS Class to relocate to MDS Loss of two or three classes Loss of four or more classes Class to relocate to MDS Inform LA Relocate to MDS & Hall Partial closure of school Relocate some classes to Quest Academy Head Teacher to clear blockage to move furniture and supplies to move furniture and supplies to move furniture and supplies Contact staff and Contact staff and Contact LA Contact staff and Loss of entire premises Close the school Contact staff and

7 Accommodate classes at Quest Academy ( , Ray Croxton) Contact staff and Contact LA Contact staff and Loss of use of kitchen Sandwiches & fruit to be provided for children having dinners All children to bring packed lunch Sandwiches provided to FSM children All children to bring packed lunch Sandwiches provided to FSM children Loss of use of office Office staff to relocate to library/head s and Deputies offices Office staff to relocate to library/head s and Deputies offices Office staff to relocate to library/head s and Deputies offices Security gates not working Fallen Tree Minibus breakdown or accident Medium Term Manual operation Contact W&S Security Manual operation Contact W&S Security Contact W&S Security Cordon off area Liaise with Catering Manager Harrisons buy sandwiches and fruit if necessary Parents informed via Catering Manager to provide sandwiches Parents informed by letter Harrisons to provide sandwiches to move furniture & supplies to move furniture & supplies to move furniture & supplies Admin staff to erect appropriate signage to erect appropriate signage to arrange contractor to remove Cancel trip Inform parents by Investigate hire of replacement vehicles Contact coach companies Use coaches

8 Inform LA insurance section Consider purchase of new vehicles Animal on site Remove animal Site staff OUTSIDE AGENCIES Loss of use of Catering company Loss of use of swimming pool Sandwiches & fruit to be provided Children to bring packed lunch Sandwiches provided to FSM Parents informed via Harrisons to provide sandwiches children Children to bring packed lunch Sandwiches provided to FSM children New catering contract arranged Parents informed via Harrisons to provide sandwiches Lessons cancelled Lessons cancelled Lessons cancelled Find new provider