MINIT MESYUARAT JAWATANKUASA PENILAIAN KEPATUHAN (JKPK) SISTEM PENGURUSAN ALAM SEKITAR (EMS) BIL. 2/2016 UNIVERSITI PUTRA MALAYSIA

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1 MINIT MESYUARAT JAWATANKUASA PENILAIAN KEPATUHAN (JKPK) SISTEM PENGURUSAN ALAM SEKITAR (EMS) BIL. 2/2016 UNIVERSITI PUTRA MALAYSIA Tarikh : 15 November 2016 (Selasa) Masa : 2.30 petang Tempat : Bilik Wacana Putra 3, Tingkat 2, Bangunan Pejabat Timbalan Naib Canselor (Penyelidikan dan Inovasi) Kehadiran : Seperti di Lampiran A MINIT AGENDA/ISU TINDAKAN/ MAKLUMAN 2.1 Kata Aluan Pengerusi Pengerusi (a) memulakan mesyuarat dengan mengalu-alukan semua ahli yang hadir. (b) memaklumkan perubahan Pengerusi Jawatankuasa Penilaian Kepatuhan (JKPK) iaitu daripada Prof. Madya Dr. Rozanah Ab. Rahman (Penasihat Undang-Undang) kepada beliau sebagai Pengerusi baharu berkuatkuasa dari tarikh pelantikan iaitu 15 Ogos Pengerusi merakamkan ucapan ribuan terima kasih kepada mantan Pengerusi JKPK yang telah memulakan tugas bermula tahun (c) memaklumkan bahawa tugas urus setia mesyuarat JKPK juga telah berubah iaitu daripada Pejabat Penasihat Undang-Undang kepada Pusat Jaminan Kualiti. 2.2 Pengesahan Minit Mesyuarat yang Lepas Ahli mesyuarat meneliti Minit Mesyuarat Jawatankuasa Penilaian Kepatuhan (JKPK) Bil. 1/2016 dan mengesahkan minit dengan pindaan iaitu pada Lampiran A, nama Dr. Mariani bt. No Nyuk On@Ariffin dipinda kepada Dr. Mariani bt. Ho Nyuk Onn@Ariffin. Tindakan: Setiausaha JKPK 1

2 MINIT AGENDA/ISU 2.3 Perkara-perkara Berbangkit TINDAKAN/ MAKLUMAN Mesyuarat mengambil maklum perkara-perkara berbangkit daripada minit mesyuarat JKPK Bil. 1/2016, iaitu: (a) Pada minit 1.04 (i) (b), mesyuarat dimaklumkan oleh Pejabat Timbalan Naib Canselor (Hal Ehwal Pelajar dan Alumni) bahawa pemantauan dibuat ke atas bas sewaan dan bas di Pusat Transformasi Komuniti Universiti (UCTC) dan Fakulti Perubatan dan Sains Kesihatan (FPSK). Pelaporan akan merangkumi kedua-dua PTJ tersebut untuk fasa akan datang. (b) Pada minit 1.05 (i), mesyuarat: (c) (d) i. dimaklumkan bahawa penjimatan kertas dikeluarkan daripada pelaporan JKPK akan datang kerana tidak mempunyai peruntukan perundang-undangan; ii. penjimatan tenaga elektrik dikekalkan kerana terdapat peruntukan perundangan iaitu Efficient Management of Electrical Energy Regulations 2008 dan Pejabat Penasihat Undang-Undang diminta mengemaskini Senarai Daftar Undang- Undang. Pada minit 1.05 (ii), mesyuarat dimaklumkan Pusat Kesihatan Universiti dikeluarkan daripada keahlian JKPK kerana proses pemantauan bahan beracun di bawah EMS adalah untuk skop pengajaran iaitu racun di bawah seliaan TPU sahaja, manakala bidang PKU adalah untuk perkhidmatan. Pada minit 1.05 (iii), mesyuarat mengambil maklum pemantauan larangan merokok dalam kampus yang diselia oleh Pejabat Pendaftar dikeluarkan daripada fasa penilaian bagi tahun 2017 kerana tiada kaitan dengan proses pengajaran di bawah skop EMS. & Tindakan: Pejabat Penasihat Undang- Undang 2

3 MINIT AGENDA/ISU 2.4 Penilaian Kepatuhan terhadap Laporan Pemeriksaan Skop Penilaian Kepatuhan Sistem Pengurusan Alam Sekitar TINDAKAN/ MAKLUMAN Pengurusan Bahan Kimia Ahli mesyuarat (a) menerima laporan daripada Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan (PPKKP) dan meneliti Checkpoint Pengurusan Kimia berdasarkan peruntukan perundangan yang berkaitan iaitu Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation (b) membuat penilaian kepatuhan keatas 35 checkpoint yang tersenarai sebagaimana Lampiran 1. (c) mengambil maklum sebanyak 11 checkpoint yang mematuhi perundangan yang ditetapkan, manakala sebanyak 24 checkpoint tidak mematuhi perundangan. Tindakan: Ahli Mesyuarat Pengurusan Sisa Terjadual Ahli mesyuarat (a) menerima laporan daripada Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan (PPKKP) dan meneliti Checkpoint Pengurusan Sisa Terjadual berdasarkan peruntukan perundangan yang berkaitan iaitu Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007]. (b) membuat penilaian kepatuhan keatas 16 checkpoint yang tersenarai sebagaimana Lampiran 2. Tindakan: Ahli Mesyuarat (c) mengambil maklum sebanyak 9 checkpoint mematuhi perundangan yang ditetapkan, manakala sebanyak 7 tidak mematuhi perundangan. 3

4 MINIT AGENDA/ISU Pengendalian Bahan Beracun Ahli mesyuarat (a) menerima laporan daripada Taman Pertanian Universiti dan meneliti Checkpoint Pengendalian Bahan Beracun berdasarkan peruntukan perundangan yang berkaitan iaitu: i. Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007]; ii. Poisons Regulations, 1952; iii. Pesticides Act 1974 [ACT 149]. (b) membuat penilaian kepatuhan keatas 12 checkpoint (CP) yang tersenarai sebagaimana Lampiran 3. (c) meminta membuat pindaan checkpoint Bahan Beracun untuk tindakan peneraju Taman Pertanian Universiti (TPU) sebagaimana Lampiran 4. (d) meminta menyediakan checkpoint bahan beracun untuk tindakan Hospital Veterinar, Fakulti Perubatan Veterinar, iaitu memasukkan peruntukan perundangan seperti berikut: Perkara Justifikasi Poison Act (1952) [Act 366] (a) Seksyen 19 - Hospital Veterinar (termasuk skop EMS) Poison Regulations, 1952 (a) Regulation 23 - Hospital Veterinar (termasuk skop EMS) TINDAKAN/ MAKLUMAN Tindakan: Ahli Mesyuarat Tindakan: Pejabat Penasihat Undang- Undang Tindakan: Pejabat Penasihat Undang- Undang (b) Regulation 24 - Hospital Veterinar (termasuk skop EMS) (e) mengambil maklum sebanyak 11 checkpoint mematuhi perundangan yang ditetapkan, manakala sebanyak 1 checkpoint tidak berkaitan pada ketika tempoh penilaian dibuat. 4

5 MINIT AGENDA/ISU Bahan Radioaktif dan Radas Sinaran Ahli mesyuarat (a) menerima laporan daripada Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan (PPKKP) dan meneliti Checkpoint Pengurusan Sisa Terjadual berdasarkan peruntukan perundangan yang berkaitan iaitu: i. Atomic Energy Licensing 1984; ii. Atomic Energy Licensing (Basic Safety Radiation Protection) Regulations (b) membuat penilaian kepatuhan keatas 38 checkpoint yang tersenarai sebagaimana Lampiran 5. (c) mengambil maklum sebanyak 28 checkpoint mematuhi perundangan yang ditetapkan, manakala sebanyak 10 checkpoint tidak berkaitan. TINDAKAN/ MAKLUMAN Tindakan: Ahli Mesyuarat 2.5 Hal-Hal Lain Tindakan Susulan Laporan JKPK 2015 yang dibentangkan semasa MKSP ISO UPM 2016 pada 30 Jun 2016 Mesyuarat (a) mengambil maklum perkara 2(d)(i), berkaitan keputusan meminta Taman Pertanian Universiti (TPU) menambah baik senarai semak pemantauan TPU sedia ada dengan elemen undang-undang yang disenaraikan di dalam Checkpoint agar selaras dengan Akta Racun Serangga. Mesyuarat dimaklumkan senarai semak berkenaan telah mula digunapakai pada 19 September

6 MINIT AGENDA/ISU (b) mengambil maklum perkara 2(d)(iii), berkaitan penambahan penilaian kepatuhan yang diminta oleh Auditor SIRIM untuk JKPK jalankan iaitu, penilaian kepatuhan terhadap pemantauan pelepasan udara. Mesyuarat dimaklumkan penambahan penilaian kepatuhan ini perlu diteliti semula oleh Pusat Jaminan Kualiti, kerana JKPK tidak dapat membuat penilaian kepatuhan tanpa laporan dari peneraju, dan peneraju untuk pemantauan pelepasan udara hendaklah dinamakan. Mesyuarat mengambil maklum: i. pertukaran terminologi Pelepasan Udara kepada Pelepasan Pencemar Udara. TINDAKAN/ MAKLUMAN ii. pengenalpastian pelepasan pencemar udara dan peneraju terlibat iaitu: a. Enjin Diesel Asap bas - Peneraju Bahagian Hal Ehwal Pelajar; Generator set - Peneraju Pejabat Pembangunan dan Pengurusan Aset. b. Premis Pembakaran bahan api bagi penjanaan kuasa dalam dandang (Boiler) Peneraju: Fakulti Sains dan Teknologi Makanan. Pembakaran Bahan buangan (Incenerator) Peneraju: Fakulti Sains Pertanian dan Makanan, Bintulu. Penggunaan Pelarut/Bahan kimia (kebuk Wasap) Peneraju Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan. 6

7 MINIT AGENDA/ISU (c) mengambil maklum perkara 2(d)(iv), berkaitan penambahan penilaian kepatuhan yang diminta oleh Auditor SIRIM untuk JKPK jalankan iaitu, penilaian kepatuhan terhadap pemantauan Keperluan Lain dalam Daftar Undang-Undang (Rumah Sembelihan (abbatoir), Insinerator dan Terrestrial Animal Health Code). Mesyuarat mengambil maklum: i. peneraju telah dikenalpasti dan dijemput hadir pada Mesyuarat JKPK Bil. 2, iaitu: a. Fakulti Sains Pertanian dan Makanan, Bintulu sebagai peneraju Insinerator dan rumah sembelihan (Abbatoir); dan b. Fakulti Perubatan Veterinar sebagai Peneraju Terrestrial Animal Health Code. TINDAKAN/ MAKLUMAN Semakan Semula Keahlian Jawatankuasa Penilaian Kepatuhan Mesyuarat (a) mengambil maklum semakan semula keahlian Jawatankuasa Penilaian Kepatuhan dengan mengambilkira maklum balas daripada pihak SIRIM sebagaimana Lampiran 6. (b) meminta surat pelantikan dikeluarkan seperti berikut: i. peneraju operasi EMS dilantik sebelum mesyuarat JKPK akan datang. ii. keahlian pakar alam sekitar dilantik mulai bulan Januari Tindakan: Pusat Jaminan Kualiti 7

8 MINIT AGENDA/ISU Penetapan Semula Fasa Penilaian Kepatuhan Mesyuarat TINDAKAN/ MAKLUMAN (a) (b) mengambil maklum penetapan semula fasa penilaian kepatuhan iaitu daripada 6 fasa kepada 4 fasa sebagaimana Lampiran 7. meminta memasukkan semula penilaian bagi Penjimatan Elektrik dalam fasa penilaian. Tindakan: Pengerusi JKPK Carta Perbatuan Pelaksanaan Penilaian Kepatuhan UPM Mesyuarat mengambil maklum Carta Perbatuan Pelaksanaan Penilaian Kepatuhan UPM bagi tahun 2017 sebagaimana Lampiran Komunikasi terhadap Pelaksanaan EMS Mesyuarat (a) mengambil maklum berkenaan komunikasi terhadap pelaksanaan EMS akan dilaksanakan yang merangkumi pelaksanaan EMS secara menyeluruh daripada peringkat awal hingga ke peringkat penilaian. (b) mencadangkan saluran komunikasi adalah melalui bengkel-bengkel EMS dan juga poster. Tindakan: Timbalan Wakil Pengurusan EMS / Pusat Jaminan Kualiti Minit 2.6 Penangguhan Mesyuarat Mesyuarat diakhiri dengan ucapan terima kasih kepada semua ahli yang hadir. Mesyuarat ditangguhkan pada jam 5.30 petang. 8

9 LAMPIRAN A SENARAI KEHADIRAN JAWATANKUASA PENILAIAN KEPATUHAN (JKPK) SISTEM PENGURUSAN ALAM SEKITAR (EMS) BIL. 2/2016 UNIVERSITI PUTRA MALAYSIA Hadir: 1. Dr. Mariani binti Ho Nyuk Onn@Ariffin - Pengerusi Fakulti Pengajian Alam Sekitar 2. Prof. Madya Dr. Rozanah Ab Rahman Pejabat Penasihat Undang-Undang 3. Tuan Hj. Abdul Ghaffar Othman Taman Pertanian Universiti [Peneraju Bahan Beracun] 4. Tuan Hj. Mohd Nizan Jaffar Pejabat Pembangunan dan Pengurusan Aset [Peneraju Penjimatan Elektrik] 5. Encik Sudirman Asmadi Fakulti Sains Pertanian dan Makanan, Kampus Bintulu 6. Puan Zainaf Udin Fakulti Sains dan Teknologi Makanan 7. Puan Noorizai Mohamad Noor Bahagian Pengurusan Kualiti Perkhidmatan Pusat Jaminan Kualiti 8. Puan Rozi Tamin - Setiausaha Pusat Jaminan Kualiti Tidak Hadir: 1. Prof. Madya Dr. Mohd Bakri Ishak Fakulti Pengajian Alam Sekitar 2. Dr. Mohd Rafee Baharudin Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan [Peneraju Pengurusan Bahan Kimia, Sisa terjadual, dan Bahan Radioaktif dan Radas Sinaran] 9

10 3. Tuan Hj Hashim Md Shari Pejabat Timbalan Naib Canselor (Hal Ehwal pelajar dan Alumni) [Peneraju Asap Bas] 4. Puan Nor Adida Abd Khalid Timbalan Wakil Pengurusan Pejabat Pendaftar 5. Encik Jul Bakar Tajuddin Timbalan Wakil Pengurusan Fakulti Perubatan Veterinar Turut Hadir: 1. Puan Nor Afida Miskam Pejabat Pengurusan Keselamatan dan Kesihatan Pekerjaan 2. Tuan Arkhan Tuan Yacob Pejabat Timbalan Hal Ehwal Pelajar dan Alumni [Wakil Peneraju Asap Bas] 10

11 Tarikh Penilaian: 15 November 2016 CHECKPOINT PENGURUSAN BAHAN KIMIA Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 1 PART VI LABELLING AND RELABELLING Duty of employer and self-employed person Regulation 4. The University shall be aware that the duties imposed under Regulation shall be observed. 2 Register of chemicals hazardous to health Regulation 5 The University shall identify and record in register all chemical hazardous to health used in the University and it shall contain the following information: (a) a list of all chemicals hazardous to health used; (b) the current Chemical Safety Data Sheet for each of the chemicals hazardous to health except for pesticides which shall have information as specified in Schedule III; (c) the average quantity used, produced or stored per month or per year whichever is applicable for each of the chemicals hazardous to health; (d) the process and work area where the chemicals hazardous to health are used; and (e) the name and address of the supplier of each of the chemicals hazardous to health. Awareness of duty of the university under the Regulations CP 1: Yes No Remarks Availability of complete chemical register CP 2: Yes No Terdapat beberapa PTJ yang tidak melengkapkan rekod daftar bahan kimia berdasarkan prosedur 1/11

12 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 3 Ceiling limit Regulation 6 The University shall ensure the exposure to any chemical hazardous to health does not exceed ceiling limit according to Schedule I. Exposure to any chemical hazardous to health is within ceiling limit CP 3: Yes No Remarks Hampir 90% makmal kimia berdaftar belum melaksanakan pemantauan had siling menggunakan IHT2 (chemical monitoring) 4 Assessment of risk to health. Regulation 9 The University has to make a written assessment of the risk before exposing any of the University's employee to chemicals. the assessment shall contain the following:- a. the potential risks to an employee as a result of exposure to chemicals hazardous to health; b. the method and procedures adopted in the use of the chemicals hazardous to health; c. the nature of the hazard to health; d. the degree of exposure to such chemicals hazardous to health; e. the risk to health created by the use and the release of chemicals from work processes; f. measures and procedures required to control the exposure of an employee to chemicals hazardous to health; g. the measures, procedures, and equipment necessary to control any accidental emission of a chemical hazardous to health as a result of leakage, spillage, or process or equipment failure; h. the necessity for employee exposure monitoring programme; i. the necessity for health surveillance programme; and j. the requirement for the training and retraining of employees as required under regulation 22. Conduct CHRA or SiRAC CP 4: Yes No Hampir 90% makmal kimia berdaftar tidak dapat melaksanakan penaksiran risiko kepada kesihatan (CHRA) menggunakan Pengapit CHRA berdaftar. 2/11

13 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 5 Review Assessment Regulation 10 The University shall carry out review of assessment if: a) there has been a significant change in the work to which the assessment relates; b) more than five years have elapsed since the last assessment; or c) directed by the Director General, Deputy Director General or the Director of Occupational Safety and Health. 6 Assessment report Regulation 13 Conduct CHRA or SiRAC CP 5: Yes No Remarks Hampir 90% makmal kimia berdaftar tidak dapat melaksanakan penaksiran risiko kepada kesihatan (CHRA) menggunakan Pengapit CHRA berdaftar Good record system CP 6: Yes No Assessment record to be maintain for a period of thirty years. Remarks 7 Action to Control Exposure Regulation 14 (1)Within one month after receiving the assessment report from the assessor, the university shall take necessary action to eliminate or reduce the actual or potential exposure of employee to chemical hazardous to health. Implement most (>50%) action to be taken in the CHRA or SiRAC report CP7: Yes No 3/11

14 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 (2) The university shall ensure that all action taken under regulation 14(1) reduce the exposure level of employee to chemical hazardous to health to the lowest practicable level, or for those chemicals to which have been assigned with permissible exposure limits, to below the limits. CHECKPOINT (CP) Implement ALL action to be taken in the CHRA or SiRAC report CP 8: Yes No Remarks Hanya 2 PTJ sahaja yang telah melakukan CHRA dan langkah kawalan sedang diambil berdasarkan laporan penaksiran bagi mengurangkan tahap pendedahan 8 Control measures Regulation The University shall control chemicals hazardous to health through the following control measures: a. elimination of chemicals hazardous to health from the place of work; b. substitution of less hazardous chemicals for chemicals hazardous to health; c. total enclosure of the process and handling systems; d. isolation of the work to control the emission of chemicals hazardous to health; e. modification of the process parameters; f. application of engineering control equipment; g. adoption of safe work systems and practices that eliminate or minimise the risk to health; or h. provision of approved personal protective equipment. Implement most (>50%) action to be taken in the CHRA or SiRAC report CP 9: Yes No Remarks Hanya 2 PTJ sahaja yang telah melakukan CHRA dan langkah kawalan sedang diambil berdasarkan laporan penaksiran bagi mengurangkan tahap pendedahan 4/11

15 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 9 Use of approved personal protective equipment. Regulation 16. The University to establish and implement procedures to use the approved personal protective equipment. Clearly mark areas requiring the use of personal protective equipment. CP 10: Yes No Provide adequate personal protective equipment CP 11: Yes No Choose well-fitted and easy-to-maintain personal protective equipment when risks cannot be eliminated by other means. CP 12: Yes No Make sure that everyone uses personal protective equipment where it is needed. CP 13: Yes No Make sure that personal protective equipment is acceptable to the workers. CP 14: Yes No Establish and implement procedures on the issuance, maintenance and inspection of the PPE CP 15: Yes No 5/11

16 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) Provide proper storage for personal protective equipment. CP 16: Yes No Good record system CP 17: Yes No Terdapat PYB makmal tidak mendapat PPE yang sesuai dan tiada rekod spesifik berkaitan bekalan dapat dibuktikan dilaksanakan oleh majikan (pengurusan PTJ) 10 Engineering control equipment Regulation 17. University to maintain and operate engineering control equipment. Install effective local exhaust systems which allow efficient and safe work. CP 18: Yes No Increase the use of natural ventilation when needed to improve the indoor climate. CP 19: Yes No 6/11

17 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) Improve and maintain ventilation systems to ensure good workplace air quality. CP 20: Yes No 11 Records of engineering control equipment. Regulation 19 University to maintain records of engineering control equipment. Good record system CP 21: Yes No Implement most (>50%) action to be taken in the CHRA or SiRAC report CP 22: Yes No Install effective local exhaust systems which allow efficient and safe work. CP 23: Yes No Increase the use of natural ventilation when needed to improve the indoor climate. CP 24: Yes No 7/11

18 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) Improve and maintain ventilation systems to ensure good workplace air quality. CP 25: Yes No Terdapat PTJ tidak menyimpan rekod lukisan kejuruteraan lengkap LEV dan tidak melakukan pemeriksaan IHT secara berkala 12 Duty of employer to ensure labelling. Regulation 20 The University shall ensure that all chemicals hazardous to health supplied or purchased by him and used in the place of work are labelled and that the labels are not removed, defaced, modified or altered. If removed, the chemical shall be relabelled. Ensure supplier label all chemical hazardous to health and does not remove, deface, modify or alter the label. University relabel if label is removed. CP 26: Yes No 13 Relabelling Regulation 21 The University shall ensure the container is relabelled when its content is transferred to another container. Relabel when content is transferred to another container CP 27: Yes No 8/11

19 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 14 Information, instruction and training Regulation 22 The University shall provide employees expose to chemical hazardous to health with information, instruction and training and shall review the training at least once in two years. Conduct information, instruction and training CP 28: Yes No Good record system CP 29: Yes No Terdapat PYB makmal kimia tidak/belum menghadiri kursus khas berkaitan pengurusan bahan kimia dalam masa 2 tahun 15 Information, instruction and supervision of person Regulation 23 The University shall ensure that any person and who carries out any work in connection with the employer's duties under these Regulations has the necessary information, instruction and supervision to carry out such duties. Conduct information, instruction and training CP 30: Yes No 9/11

20 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 16 Chemical Safety Data Sheet Regulation 24 The University shall obtain the relevant information from the supplier and shall not use the chemicals until such information is obtained if the chemicals are not labelled or the Chemical Safety Data Sheets have not been provided. Obtain the relevant information from the supplier if chemicals are not labelled and CSDS are not supplied. Do not use chemical if there is no label and CSDS. CP 31: Yes No Terdapat PTJ gagal menunjukkan rekod SDS berkaitan bahan kimia yang disimpan/digunakan 17 Provision of Chemical Safety Data Sheet in a place of work Regulation 25 The University to ensure Chemical Safety Data Sheet shall be kept in a conspicuous place close to each location where that chemical is used. Keep CSDS in conspicuous place close to the location of chemical. CP 32: Yes No Terdapat PTJ gagal menunjukkan rekod SDS berkaitan bahan kimia yang disimpan/digunakan 10/11

21 Minit JKPK EMS Bil. 2/2016 LAMPIRAN Occupational Safety & Health Act 1994 (Use and Standards of Exposure of Chemical Hazardous To Health) Regulation 2000 CHECKPOINT (CP) 18 Monitoring of exposure Regulation 26 The University shall ensure the employee exposed to chemical hazardous to health is monitored at intervals determine by the assessor and records of monitoring shall be kept available:- a) where the record is representative of the personal exposure of a personal exposed to any chemical hazardous to health, for at least thirty years; and b) in any other case, for at least five years. 19 Health surveillance programme Regulation 27 The University to carry out health surveillance programme if necessary to protect the health of the employee. 20 Warning sign Regulation 29 The University shall ensure that:- a) warning signs are posted at a conspicuous place at every entrance of the area to warn persons entering the area of the hazards; and b) other relevant information are given to persons who may be or are likely to be at risk of being affected by the chemicals hazardous to health. The warning sign shall:- a) give warning of the hazards; b) be written in the national language and English language; and c) be printed in dark red against white background. Good record system CP 33: Yes No Terdapat PTJ tidak melakukan pemeriksaan IHT secara berkala dan menyimpan rekod pemeriksaan dengan baik Good record system CP 34: Yes No Provide appropriate warning signs CP 35: Yes No Terdapat makmal kimia tidak mempamerkan tanda amaran yang sesuai/mencukupi di tempat simpanan atau kawasan kerja melibatkan kimia 11/11

22 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 2 CHECKPOINT PENGURUSAN SISA Tarikh Penilaian: 15 November Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007] 1. Notification of the generation of schedule wastes Regulation 3(1) and 3(2) University needs to notify the DG within 30 days from the date of generation of scheduled wastes which are generated. The notification shall include the information provided in the Second Schedule. 2. Disposal of schedule waste Regulation 4(1) and 4(2) Disposal of scheduled wastes shall be disposed of at prescribed premises only and as far as practicable be rendered be rendered innocuous prior to disposal. CHECKPOINT (CP) Notify DG of generation of schedule waste CP 1: Yes No Remarks Terdapat 5 PTJ yang tidak mengemukakan Jadual Kedua (Pemberitahuan tentang Pengeluaran Buangan Terjadual) Disposal at prescribed premises only CP 2: Yes No Remarks 3. Responsibility of waste generator Regulation 8(1) The university shall ensure that scheduled wastes generated by the University are properly stored, treated on-site, recovered on-site for material or product from such scheduled wastes or Mode of disposal CP 3: Yes No 1/5

23 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 2 4. Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007] delivered to and received at prescribed premises for treatment, disposal or recovery of material or product from scheduled wastes. CHECKPOINT (CP) Remarks Terdapat 1 PTJ tidak dapat menyediakan ruang stor bagi menyimpan sisa terjadual dengan baik setakat yang praktik berdasarkan prosedur Regulation 8(2) The university shall ensure that scheduled wastes that are subjected to movement or transfer be packaged, labelled and transported in accordance with the guidelines prescribed by the Director General. Package, label and transport according to guidelines CP 4: Yes No Remarks Terdapat 5 PTJ tidak dapat memastikan sisa terjadual yang disimpan di stor PTJ dilabel/dibungkus/diasingkan mengikut prosedur berkaitan 4. Storage of schedule waste Storage (not more than 180 days / 20 tonnes) Regulation 9(1)-(6) 2/5

24 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 2 4. Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007] CHECKPOINT (CP) 1. Scheduled wastes shall be stored in containers which are compatible with the scheduled wastes to be stored, durable and which are able to prevent spillage or leakage of the scheduled wastes into the environment. 2. Incompatible scheduled wastes shall be stored in separate containers, and such containers shall be placed in separate secondary containment areas. CP 5: Yes No CP 6: Yes No 3. Containers containing scheduled wastes shall always be closed during storage except when it is necessary to add or remove the scheduled wastes. CP 7: Yes No 4. Areas for the storage of the containers shall be designed, constructed and maintained adequately in accordance with the guidelines prescribed by the Director General to prevent spillage or leakage of scheduled wastes into the environment. 5. Any person may store scheduled wastes generated by him for 180 days or less after its generation provided that (a) the quantity of scheduled wastes accumulated on site shall not exceed 20 metric tonnes; and (b) the Director General may at any time, direct the waste generator to send any scheduled wastes for treatment, disposal or recovery of material or product from the scheduled wastes up to such quantity as he deems necessary. 6. A waste generator may apply to the Director General in writing to store more than 20 metric tonnes of scheduled wastes. CP 8: Yes No Remarks Terdapat 2 PTJ yang tidak dapat memastikan ruang penyimpanan sisa terjadual di unit kerja dapat membendung kes tumpahan tidak disengajakan CP 9: Yes No CP 10: Yes No 3/5

25 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 2 4. Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007] 5. Labelling of schedule waste Regulation The date when the scheduled wastes are first generated, name, address and telephone number of the waste generator shall be clearly labelled on the containers that are used to store the scheduled wastes. 2. Containers of scheduled wastes shall be clearly labelled in accordance with the types applicable to them as specified in the Third Schedule and marked with the scheduled waste code as specified in the First Schedule for identification and warning purposes. 3. No person is allowed to alter the markings and labels mentioned in subregulations (1) and (2). 6. Waste generator shall keep an inventory of schedule wastes Regulation 11 The University has to keep accurate and up-to-date inventory according to the Fifth Schedule on schedule waste generated, treated and disposed of by the University. 7. Information to be provided by waste generator, contractor and occupier of prescribed premises Regulation 12 The University shall provide the information in accordance with the Fifth Schedule. CHECKPOINT (CP) Labelling CP 11: Yes No Remarks Terdapat bekas sisa terjadual yang terkumpul di unit kerja (2 PTJ) tidak dilabelkan mengikut prosedur Keep inventory CP 12: Yes No Remarks Terdapat unit kerja di 1 PTJ tidak menyimpan rekod inventori dengan baik sepertimana kehendak prosedur Provide information according to Fifth Schedule CP 13: Yes No 4/5

26 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 2 4. Environmental Quality (Scheduled Wastes) Regulations 2005 [P.U.(A) 158/2007] CHECKPOINT (CP) 8. Schedule wastes transported outside waste generator s premises to be accompanied by information Regulation 13 The University shall provide the information of the category of schedule waste to the contractor in accordance to the Seventh Schedule 9. Spill or accidental discharge Regulation 14(3) The University must provide technical expertise and supporting assistance in any clean-up spillage and accidental discharge to the contractor. 10. Conduct of training Regulation 15 The University shall ensure that all his employees involved in the identification, handling, labelling, transportation, storage and spillage or discharge response of scheduled wastes attend training programmes. Provide Information to the contractor CP 14: Yes No Remarks Provide technical expertise and supporting assistance CP 15: Yes No Remarks Provide training CP 16: Yes No Remarks Terdapat PYB unit kerja (pengeluar buangan) tidak mengikuti latihan pengurusan sisa terjadual & terdapat 2 PTJ tidak mempunyai penyelaras sisa (tidak boleh dilantik disebabkan tidak mengikuti latihan berkaitan) 5/5

27 CHECKPOINT BAHAN BERACUN Minit JKPK EMS Bil. 2/2016 LAMPIRAN 3 Tarikh Penilaian: 15 November POISONS ACT 1952 [ACT 366] Packaging, labelling and storing of poisons Section 9(1) - (3) The University shall have in the possession in accordance with the Act and ensure that comply with packaging, labelling or storing of such poison Transport of poisons Section 10 The university shall not transport any poison otherwise than in accordance with the regulations made under this Act CHECKPOINT (CP) Pack, label and store poisons in possession. CP 1: Yes No See regulations. The University did not transport any poison 1/5

28 Minit JKPK EMS Bil. 2/2016 LAMPIRAN POISONS REGULATIONS, 1952 CHECKPOINT (CP) Container Regulation 5 The University shall store any poison in a container impervious to Store poison in a container impervious to the poison and sufficiently stout to prevent leakage from the container arising from the ordinary risks of handling. the poison and sufficiently stout to prevent leakage from the container arising from the ordinary risks of handling. CP 2: Yes No Part II poisons to be used for industry, agriculture or horticulture not to be stored on a shelf or near food Regulation 7 No Part II Poison to be used for industry, agriculture or horticulture shall be stored on a shelf or in any premises in which food is kept or in any cupboard or drawer, unless such cupboard or drawer is reserved solely for the storage of Part II Poisons to be used as aforesaid. Packing of poison Regulation 8(1) - (4) The University shall not transport poisons unless a poison are packed to avoid leakage, labelled conspicuously and distinctly with the name of the poison in accordance with these Regulation 9 and shall transport it separately from food. Poisons for industry, agriculture or horticulture are stored away from food area. CP 3: Yes No Transport poisons in packaging to avoid leakage. Names of poisons are labelled conspicuously and distinctly. CP 4: Yes No Transporting poison separate from food CP 5: Yes No 2/5

29 Minit JKPK EMS Bil. 2/2016 LAMPIRAN POISONS REGULATIONS, 1952 CHECKPOINT (CP) Labelling of poisons (1) Labelling conditions: Regulation 9(1) - (4) Labelling of poisons shall be in accordance with provision of (a) unbroken case or package as received from the manufacturer; Regulation 9 CP 6: Yes No (b) in a container labeled, in a conspicuous position thereon and in a clear and distinct manner, with the name of the poison and the word Poison in red or on a red background. CP 7: Yes No (c) name of poison shall be the name given to the Poisons List or its generally accepted name or a non-proprietary or proprietary designation. CP 8: Yes No (d) box or covering of poisons is labelled (if the poison is enclosed in a box or covering). CP 9: Yes No 3/5

30 Minit JKPK EMS Bil. 2/2016 LAMPIRAN PESTICIDES ACT 1974 [ACT 149] Research or experiment on unregistered pesticides synthesized in Malaysia Section 14A (1) - (7) University must apply a permit to carry out research or experiment outside the laboratory or an unregistered pesticides synthesized by paying prescribed fees. CHECKPOINT (CP) To obtain permit to carry out research or experiment outside the laboratory or an unregistered pesticides synthesized CP 10: Yes No NA Tidak Berkaitan kerana tiada racun yang didaftarkan. Telah dimasukkan dalam borang senarai pemantau bahan beracun. Reporting of accident, death and personal injury Section 28 Requirement to report accident, death and personal injury resulting of the fumigation, spraying including ships and vehicles, with a pesticide. Accident, death and personal injury resulting of the fumigation, spraying including ships and vehicles, with a pesticide is reported to Minister CP 11: Yes No Telah ada Prosedur Notifikasi Kemalangan, Kejadian Berbahaya, Penyakit Pekerjaan dan Keracunan Pekerjaan (UPM/SOK/OSH/P004) 4/5

31 Minit JKPK EMS Bil. 2/2016 LAMPIRAN PESTICIDES ACT 1974 [ACT 149] Possession or use of unregistered pesticides and unapproved use of pesticides Section 53A (1) The employee of the University shall not possess or use unregistered pesticides and unapproved use of pesticides. CHECKPOINT (CP) Unregistered pesticides and unapproved use of pesticides are not kept or used. CP 12: Yes No 5/5

32 Minit JKPK EMS Lampiran 4 SENARAI PINDAAN CHECKPOINT BAHAN BERACUN UNTUK PENERAJU TAMAN PERTANIAN UNIVERSITI Gugur Justifikasi Poison Act (1952) [Act 366] (a) Seksyen 12(1)-(2) Tidak berkaitan TPU (b) Seksyen 13 (c) Seksyen 14 (d) Seksyen 19 - Berkaitan PKU tetapi di luar skop EMS) Tidak berkaitan TPU Tidak berkaitan TPU Tidak berkaitan TPU (e) First Schedule (f) Second Schedule (g) Third Schedule - Berkaitan PKU (Di luar skop EMS) dan Hospital Veterinar (termasuk skop EMS) Informasi sahaja dan tiada keperluan dalam proses penilaian Poison Regulations, 1952 (a) Regulation 6 Tidak berkaitan TPU (b) Regulation 12 Tidak berkaitan TPU - Berkaitan PKU tetapi di luar skop EMS) (c) Regulation 15 (d) Regulation 23 Tidak berkaitan TPU Tidak berkaitan TPU - Berkaitan PKU (Di luar skop EMS) dan Hospital Veterinar (termasuk skop EMS) (e) Regulation 24 Tidak berkaitan TPU - Berkaitan Hospital Veterinar (termasuk skop EMS) (f) Regulation 25 Tidak berkaitan TPU - Berkaitan PKU (Di luar skop EMS) Pesticides Act 1974 [Act 149] 17. License to sell or store Tidak berkaitan TPU pesticides 20. Offences relating to Semua info tidak perlu dimasukkan sale and storage for dalam Checkpoint dan hanya ada dalam sale Legal List sahaja. Info

33 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 CHECKPOINT BAHAN RADIOAKTIF DAN RADAS SINARAN Tarikh Penilaian: 15 November 2016 No. ATOMIC ENERGY LICENSING 1984 CHECKPOINT (CP) 1 Section 12 University is prohibited from dealing, possesing or disposing radioactive material/ nuclear material/ irradiating apparatus without valid license. Have valid license to deal in, posses or dispose of radioactive material/ nuclear material/ irradiating apparatus. CP 1 Yes No NA 2 Section 17 (1) Licence issued shall be subject to conditions imposed by the AELB and AELB may add to, vary or revoke such conditions at any time. 3 Section 20 (1) Unversity shall make a return to AELB any radioactive material, nuclear material, prescribed substance or irradiating apparatus it acquired. (2) Every such return shall specify the quantity and the type of radioactive material, nuclear material, prescribed substance or irradiating apparatus in the possession of or under the control of the licensee together with such other particulars as the appropriate authority may from time to time require. Comply with any conditions attached to the license as imposed by AELB. CP 2 Yes No NA Make a return of any radioactive material, nuclear material, prescribed substance or irradiating apparatus the University acquired to AELB within 2 weeks of acquire. CP 3 Yes No NA Remark: Tiada kes berkaitan berlaku 1/12

34 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 No. ATOMIC ENERGY LICENSING 1984 CHECKPOINT (CP) 4 Section 21 (1) Unversity shall make a return to AELB any radioactive material, nuclear material, prescribed substance or irradiating apparatus it sold. Make a return of any radioactive material, nuclear material, prescribed substance or irradiating apparatus the University sold to AELB within 2 weeks of acquire. CP 4 Yes No NA Tiada aktiviti penjualan 5 Section 24 University shall inform AELB of any change of address of the premise specified in the license. Inform AELB of change of address CP 5 Yes No NA Tiada kes pertukaran alamat 6 Section 26 (1) University shall not dispose of or cause to be disposed any radioactive waste without the prior authorization in writing of AELB. Dispose or cause to be disposed radioactive waste with written authorization from AELB CP 6 Yes No NA Tiada kes pelupusan 2/12

35 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 15 (1) The University shall be responsible for the protection of workers from occupational exposure and to comply with with any other relevant requirements as determined by AELB for its workers who are engaged in activities involving normal exposures or potential exposures. (4) The University shall establish and maintain a radiation protection programme and safety procedure, including emergency plans to ensure the protection of the health of workers and members of the public and to minimize the danger to life, property and the environment. (8) The University shall provide appropriate training, retraining and facilities for updating the skills and knowledge of the workers. Basic safety radiation exposure CHECKPOINT CP 7 Yes No NA Establish and maintain a radiation protection programme and safety procedure, including emergency plans. CP 8 Yes No NA Provide appropriate training, retraining and facilities for updating the skills and knowledge of the workers CP 9 Yes No NA 3/12

36 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 16 (1) The University shall employ a radiation protection officer. CHECKPOINT Employ a radiation protection officer/ qualified expert as approved by AELB. CP 10 Yes No NA (2) Notwithstanding subregulation (1), the University may employ a qualified expert as approved by AELB to carry out the duties of a radiation protection officer. 9 Regulation 17 (1) The University shall classify the working areas into clean areas, supervised areas and controlled areas. Classify working areas into clean areas, supervised areas and controlled areas. CP 11 Yes No NA Tiada keperluan (6) The University shall ensure that supervised areas and controlled areas are clearly demarcated and appropriate legible notices and warning signs bearing the radiation symbol as specified in the First Schedule are posted conspicuously in strategic places. Ensure that supervised areas and controlled areas are clearly demarcated and appropriate legible notices and warning signs bearing the radiation symbol are posted conspicuously in strategic places. CP 12 Yes No NA 4/12

37 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 18 (1) The University shall restrict access to controlled areas by means of administrative procedures such as the use of work permits, and physical barriers which shall include, where appropriate, locks or interlocks. 11 Regulation 19 (1) The University shall not allow any person under the age of sixteen years to work in a supervised area or controlled area. CHECKPOINT Restrict access to controlled areas. CP 13 Yes No NA Tiada sistem berkenaan diperlukan dalam aktiviti berkaitan di UPM Person under the age of sixteen years not allowed to work in a supervised area or controlled area. CP 14 Yes No NA (2) The University shall not allow any person aged sixteen years and above but under the age of eighteen years to work in a controlled area unless the person is supervised and only for the purpose of training. Person aged sixteen years and above but under the age of eighteen years not allowed to work in a controlled area unless the person is supervised and only for the purpose of training. CP 15 Yes No NA 12 Regulation 20 (1)(d) The University shall ensure all personal protective equipment is maintained in proper condition and, where appropriate, is tested at regular intervals; Ensure all personal protective equipment is maintained in proper condition and, where appropriate, is tested at regular intervals; CP 16 Yes No NA 5/12

38 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 21 (3) The University shall carry out work place monitoring periodically and whenever there are changes in processes or equipment which are likely to result in changes of exposure situations. CHECKPOINT Carry out work place monitoring CP 17 Yes No NA 14 Regulation 22 (1) The University shall be responsible for arranging the assessment of the occupational exposure of workers on the basis of personnel monitoring, where appropriate, using the dosimetry services as approved by AELB. (2) The University shall carry out personnel monitoring for all workers who normally work in a controlled area, and workers who occasionally work in a controlled area but may receive significant occupational exposure. Arrange the assessment of the occupational exposure of workers on the basis of personnel monitoring CP 18 Yes No NA Carry out personnel monitoring for all workers who normally work in a controlled area, and workers who occasionally work in a controlled area but may receive significant occupational exposure. CP 19 Yes No NA 6/12

39 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS 2010 (4) Personnel monitoring for external exposure shall be measured by the use of one or more approved personnel monitoring devices carried continuously on the person. (5) Doses received from internal exposures shall be evaluated using techniques and procedures approved by the appropriate authority. 15 Regulation 23 (1) The University shall inform each worker in writing of the worker s personnel monitoring results and radiation exposure status not later than fourteen days from the date the University receives the results. 16 Regulation 24 (2) the University shall obtain the exposure record in respect of that worker from AELB when the University employs a worker who has been a radiation worker. (9) The exposure records of a worker shall be kept and maintained by the University up to the date he remains the University s worker. CHECKPOINT Personnel monitoring for external exposure shall be measured by the use of one or more approved personnel monitoring devices carried continuously on the person. CP 20 Yes No NA Inform worker in writing of the worker s personnel monitoring results and radiation exposure status. CP 21 Yes No NA Obtain from AELB the exposure record of an employed worker who has been a radiation worker. CP 22 Yes No NA Keep and maintain the exposure record of a worker CP 23 Yes No NA 7/12

40 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 25 If exposure in excess of the dose limits as specified in regulations 8, 9, 10 and 11 occurs or is suspected to have occurred, the University shall carry out an investigation to determine the circumstances in which the exposure took place and to determine its consequences, and the University shall submit a report on the investigation to the appropriate authority. CHECKPOINT Carry out investigation if exposure in excess of dose limits specified in Regulations 8, 9, 10, 11. CP 24 Yes No NA Submit report of the investigation to AELB CP 25 Yes No NA Tiada kes direkodkan 18 Regulation 26 (1) The University shall notify the appropriate authority of an accidental exposure or emergency exposure within twenty-four hours after the occurrence of such accidental exposure or emergency exposure. Notify the appropriate authority of an accidental exposure or emergency exposure within twenty-four hours after the incident. CP 26 Yes No NA (2) The University shall submit to AELB a written report of an accidental exposure or emergency exposure within thirty days after the occurrence of such exposure. Submit written report to AELB of an accidental exposure or emergency exposure within thirty days after the incident. CP 27 Yes No NA Tiada kes direkodkan 8/12

41 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 27 (1) The University shall cause medical surveillance to be carried out on the University s workers. CHECKPOINT Carry out medical surveillance on employees. CP 28 Yes No NA (2) Medical surveillance of workers shall be carried out by an approved registered medical practitioner. 20 Regulation 29 The University shall carry out medical surveillance of workers for pre-employment medical examinations, general health surveillance, periodic reviews of health and medical examination at termination of employment or retirement Carry out medical surveillance of workers for pre-employment medical examinations CP 29 Yes No NA Carry out medical surveillance of workers for general health surveillance CP 30 Yes No NA Carry out medical surveillance of workers for periodic reviews of health CP 31 Yes No NA 9/12

42 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS 2010 CHECKPOINT Carry out medical surveillance of workers at termination of employment or retirement CP 32 Yes No NA 21 Regulation 30 The University shall not employ any person as a worker if the person is found to be medically unfit to be a worker. 22 Regulation 39 (1) The University shall keep and maintain a medical record for its worker up to the date he remains its worker. (5) The University shall immediately transfer the medical records of its workers to the appropriate authority in all or any of the following circumstances (a) after the termination or the retirement of the worker; Keep and maintain medical record of Univesity s employee. CP 33 Yes No NA Transfer immediately medical records of employee to AELB after the termination or retirement of worker or when University ceases operation. CP 34 Yes No NA (b) when the University ceases operation. 10/12

43 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS Regulation 68 (1) The University shall establish an emergency plan for responding to and correcting every reasonably foreseeable emergency situation involving a radiation source. (7) The emergency plans shall be rehearsed at suitable intervals in conjunction with the relevant authorities. CHECKPOINT Establish emergency plan CP 35 Yes No NA Rehearse emergency plans CP 36 Yes No NA 24 Regulation 70 The University shall take all measures to ensure the security and protection of all radiation sources in its possession or under its control to prevent theft, loss or sabotage. Ensure security and protection of all radiation sources in University s possession or under University s control to prevent theft, loss or sabotage. CP 37 Yes No NA 25 Regulation 77 (1) The appropriate authority may require the University to submit any or all of the followings: Submit report if required by AELB. CP 38 Yes No NA (a) a report on area monitoring; (b) a report on environmental monitoring; 11/12

44 Minit JKPK EMS Bil. 2/2016 LAMPIRAN 5 ATOMIC ENERGY LICENSING (BASIC SAFETY RADIATION PROTECTION) REGULATIONS 2010 (c) a report on radioactive discharge; CHECKPOINT (d) a report on personnel monitoring; (e) a report on accidental exposures and emergency exposures; (f) a report by approved registered medical practitioners; (g) operational procedures, instructions and manuals; (h) emergency plans and procedures; (i) training programmes; (j) physical protection measures; and (k) other reports and records as the appropriate authority deems necessary. Proses penilaian adalah berdasarkan 4 lesen yang ada di UPM (UPM, UVH, PKU & PPDN). Keempat-empat lesen berkaitan masih sah semasa penilaian dan semua rekod disimpan dengan baik serta telah mendapat hasil cemerlang dalam pemeriksaan oleh pihak berkuasa (AELB/KKM) mengikut lesen masing-masing. 12/12