This year, the programme will be conducted over two days and is summarized as follows:

Transcription

1 10 November 2017 Dear Zones and Centres, I am very much looking forward to meeting with you at the 2018 Netball New Zealand Council Meeting which will take place on Saturday 24 th and Sunday 25 th February 2018 at the Rydges Hotel, Wellington. This year, the programme will be conducted over two days and is summarized as follows: Saturday Morning Registration 9.00am 10.00am AGM 10.00am 12.00pm (approx) Saturday Afternoon NNZ/Zone Presentations 1pm 3pm Inter-centre sessions 3.15pm 5pm Evening Council pre dinner drinks 6.30pm 7.00pm Council Dinner 7.00pm onwards Sunday Workshops programme to be finalised 9am-1.30pm Accompanying this letter is information and forms related to the AGM: Draft Programme AGM Agenda Nomination form, and Position Description for Elected Board Member Registration Information and Forms Advice of Remit and General Business Forms Note: - Closing date for Remits, General Business & Nominations Wednesday 17 th Jan Closing date for Registrations Wednesday 24 th Jan 2018 If you have any questions regarding the 2018 Netball New Zealand Council Meeting, please do not hesitate to contact Kate Agnew katea@netballnz.co.nz We all look forward to welcoming you at the AGM in Wellington and hope you are able to join us. Kind regards Jennie Wyllie Chief Executive - Netball New Zealand

2 2018 NNZ COUNCIL MEETING - Wellington Introductory and Registration Information DATE Saturday 24 th and Sunday 25 th February 2018 MEETING VENUE Rydges Hotel Featherston Street Wellington ACCOMMODATION Due to limited availability/demand NNZ has not been able to hold any rooms at the Rydges Hotel However if you wish to stay at the Rydges then contact them directly. Other accommodation options nearby are; - Ibis Hotel - Intercontinental Hotel - Quest on Johnston - Novotel on the Terrace - James Cook Hotel - Thorndon Hotel aligned with Rydges CATERING Please advise if you have any special dietary requirements at the time of registration and we will ensure you are catered for. TRANSPORT / PARKING Zones and Netball Centres are required to make their own arrangements for travel to Council, including transfers to/from Wellington airport. Please Note: Accommodation is not included in the registration fee. Option A Full Council (Sat, Sun & Dinner) Morning Tea on Arrival Netball New Zealand AGM Presentations Zone/Centre Workshops Lunch Afternoon tea Council dinner $ incl. GST ($248 excl) REGISTRATION FEE Option B Full Council (Sat, Sun & No Dinner) $ incl. GST ($161 excl) Morning Tea on Arrival Netball New Zealand AGM Presentations Zone/Centre Workshops Lunch Afternoon tea Option C AGM & Lunch - Sat only $63.00 incl GST ($55 excl) Morning Tea on Arrival Netball New Zealand AGM Lunch 1

3 NOTES 1. The closing date for registrations is: 5.00pm, Wednesday, 24 th January Please complete the online registration form 3. Unfortunately, late registrations cannot be accepted 4. If written cancellation is received 7 days or more before Council begins, a refund will be given less 20%. However, if notice is received less than 7 days prior to Council, unfortunately no refund can be given. 5. Substitutions are permitted at no extra charge Zones and Centres are required to register online: For all other registrants, registrations will be managed separately. Registrations close 5.00pm, Wednesday, 24 th January 2018 If you have any questions regarding the 2018 Netball New Zealand Council meeting or registration please contact Angela Southee, Event Coordinator Netball New Zealand events@netballnz.co.nz

4 2018 NNZ Council DRAFT Programme SATURDAY 24 th FEBRUARY TIME EVENT ROOM 9.00am 10.00am 10.00am 12.00pm 12.00pm 1.00pm 1.00pm 3.00pm 3.15pm 5pm 6.30pm 7.00pm 7.00pm onwards REGISTRATION - Morning Tea available on arrival AGM Lunch NNZ/Zone Presentations Inter-centre sessions Pre-Dinner Drinks Council Dinner Sunday, 25 th February TIME EVENT ROOM 9am 1.30pm Workshops 1.30pm Close

5 ANNUAL GENERAL MEETING 24 th FEBRUARY 2018 Wellington THE 91st NETBALL NEW ZEALAND INC. ANNUAL GENERAL MEETING IS BEING HELD AT THE RYDGES HOTEL, WELLINGTON ON SATURDAY 24 th FEBRUARY 2018, FROM 10:00 AM. AGENDA 1. Welcome 2. Opening Address 3. Apologies 4. Roll Call 5. Confirmation of the Minutes from the 2016 Council Meeting 6. Adoption of the Annual Report and Financial Statements 7. Report of the Life Membership and Service Award Committee 8. Remits 9. General Business 10. Election of Netball New Zealand Board Member 11. Closing

6 ALTERATION TO THE NETBALL NEW ZEALAND INC. CONSTITUTION ADVICE OF REMIT PAGE: NUMBER: CLAUSE: REQUIRED ALTERATION: REASON: Name: Signed: (Please print) (Authorised person) Title: Date: Zone/Netball Centre: This form is to be completed and returned to NNZ Events@netballnz.co.nz Netball New Zealand, PO Box , Newmarket, AUCKLAND NO LATER THAN 5PM, Wednesday 17 th January 2018

7 ADVICE OF GENERAL BUSINESS ITEM ITEM: (General Heading) DETAIL: A full outline of matters required to be discussed within the item heading is to be given, along with full background details on the matters being raised. SEPARATE ATTACHMENT INCLUDED (if more space required) Yes / No Name: Signed: (Please print) (Authorised Person) Title: Date: Zone/Netball Centre: This form is to be completed and returned to: Netball New Zealand, PO Box , Newmarket, AUCKLAND or Events@netballnz.co.nz NO LATER THAN 5PM, Wednesday 17 th January 2018

8 NOMINATION OF ELECTED BOARD MEMBER Notes: 1. The Netball New Zealand Board shall consist of three (3) persons elected by the Annual General Meeting, four (4) persons appointed by the Board Appointment Panel, as per the Netball New Zealand Constitution. 2. At the 2018 Annual General Meeting, one Elected Board Member position is available for a term of three years. PLEASE NOTE: Shirley Hooper has completed her term of office and is retiring from the Board Section A - To be completed by the Zone/Netball Centre Making the Nomination The: Zone/Netball Centre wishes to nominate Nominee: as a NNZ Board Member. Name: (Please Print) Title: Signed: Date: (Authorised Person) Section B - To be completed by the Nominee and forwarded by the Zone/Netball Centre making the Nomination All nominees are asked to write 300 words (max) outlining the personal attributes they consider they would bring to the position. (Please complete this section on a separate sheet and attach to this form.) NB: Refer to NNZ Board Charter at this link Click Here and the NNZ Elected Board Member Job Description (enclosed) for full requirements of the role. Section C - To be completed by the Nominee I consent to the above information being collected and held by Netball New Zealand and distributed for the purposes of administering netball in New Zealand and in particular, for the purposes of the 2018 Council Meeting. I acknowledge my right to have access to and correct the above information. This consent is given under the Privacy Act Signed: Date: This form is to be completed and returned to: NNZ Events@netballnz.co.nz Netball New Zealand, PO Box , Newmarket, Auckland NO LATER THAN 5PM, Wednesday, 17 th January 2018

9 Position description Elected Board Member TITLE OF POSITION Elected Board Member LAST REVIEWED October 2017 PRINCIPAL PURPOSE OF ROLE To govern Netball New Zealand and to advance and protect the long-term interests of Netball throughout New Zealand. To act honestly, in good faith and in the best interests of the organisation and in so doing, to support the organisation in fulfilling its mission and discharging its accountabilities. PRIMARY DUTIES In concert with the rest of the board, the Board Member will: Employ, manage and formally evaluates the performance of the Chief Executive; Set the strategic direction and priorities for the organisation; Set policy and management performance expectations; Characterise and manage risks; and Monitor and evaluate organisational achievements. Each Board Member shall apply the level of skill and judgment that may reasonably be expected of a person with his or her knowledge and experience. Board Members with special skill and knowledge are expected to apply that skill and knowledge to matters that come before the board. Elected Board Members are expected to maintain strong links to the netball community reflecting their knowledge of this community within board discussions, as well as the other special skills and knowledge they bring to the board. SCOPE OF POSITION The Board Member is a fully accountable member of the board. TENURE The Board Member is elected for a period of three years. TIME COMMITMENT An estimated commitment of 2-3 days per month plus attendance at least two weekends a year. CONFLICT OF INTEREST The Board Member should be free of any conflicts of interest. There is an opportunity to transition out of any current involvement in Zones/Centres. It is important that Elected Board Members understand they do not represent a specific zone/constituency in their role, but rather they bring a specific knowledge of the netball community to the table. 1

10 PERSONAL ABILITIES & SKILLS The Board Member should ideally also have the following abilities: General: To see the big picture and the implications and impact on issues in the broader sense; To make sensible, astute recommendations and business decisions; To interpret both factual and conceptual information and make sound judgements based on that information; Have knowledge of relevant legislation (eg Companies Act, Privacy Act, Health and Safety at Work Act) To contribute to the creation and not merely the preservation of shareholder/stakeholder value; and to be able to distinguish between the separate but complementary roles of governance and management. Strategic: To understand the position of the organisation in its markets and its relationship to key stakeholders; To ensure that strategies and business plans are adopted that will deliver the organisation s vision and mission; and To look beyond the short-term and ensure that the board adopts a longer-term, stewardship approach. The Game: Knowledge of and/or experience in the sport of Netball. Analytical: To interpret financial statements and statistical information and the significance and meaning of appropriate performance indicators; To question and probe information, assumptions and assertions in a quest for improved understanding and better decision-making; and To remain objective and measured under pressure. Social: To participate actively and harmoniously, respecting and valuing the contributions of others and contributing to effective teamwork; To articulate a point of view in a coherent and persuasive manner without dominating the board s proceedings; and The strength of character to maintain an independent point of view when others disagree.. Chair s signature. Board Member s signature