PRE AND POST REGISTRATION NURSING STUDENT PLACEMENT POLICY. UHB 086 Version No: 1 Previous Trust / LHB Ref No:

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1 PRE AND POST REGISTRATION NURSING STUDENT PLACEMENT POLICY Reference No: UHB 086 Version No: 1 Previous Trust / LHB Ref No: 355 Documents to read alongside this Policy Policy for the Preceptorship of Newly Qualified Nurses Recruitment and Selection Policy Work Experience Guidelines Statutory Registration Policy NMC (2006): Standards for Student Nurse Supervision Guidelines, NMC publications, London Classification of document: Area for Circulation: Author/Reviewee: Executive Lead: Group Consulted Via/ Committee: Approved by: Employment Policy UHB Wide Head of Learning, Education and Development / RCN Director of Workforce and OD Employment Policies Sub Group Local Partnership Forum Workforce and OD Committee Date of Approval: 13 th September 2011 Date of Review: 13 th September 2014 Date Published: 4 th November 2011 Disclaimer When using this document please ensure that the version you are using is the most up to date either by checking on the UHB database for any new versions. If the review date has passed please contact the author. OUT OF DATE POLICY DOCUMENTS MUST NOT BE RELIED ON Pre and Post Registration Page 1 of 10 Ref: UHB 086

2 Version Number Date of Review Approved Cardiff and Vale University Local Health Board Date Published Summary of Amendments 1 13/09/ /11/2011 To replace Trust Version 355 Minor changes and format updated in line with UHB Policy for the Management of Policies Pre and Post Registration Page 2 of 10 Ref:UHB 086

3 PRE AND POST REGISTRATION NURSING STUDENT PLACEMENT POLICY CONTENTS Page No. 1 Introduction 4 2 Policy Statement 4 3 Principals Governing Nursing Visits 4 4 Principals Governing Observational/Post Registration 5 Clinical Placements 5 Principals Governing All Applicants Outside of the UK 6 6 Finance 6 7 Centralised Tracking of Placements and Visits 6 Appendices: 1 Nursing visit flow chart 7 2 Observational placement flow chart 8 3 Post Registration clinical placement flow chart 9 4 Applicants outside of the UK flow chart 10 Pre and Post Registration Page 3 of 10 Ref:UHB 086

4 1. INTRODUCTION The purpose of this Policy is to provide a framework of guidance for managers, to promote best practice and safeguard our staff and patients. It is important that managers/supervisors are clear as to the principles underlying the processes to be followed, and that staff working with placement students are treated fairly and equitably. 2. POLICY STATEMENT Cardiff and Vale University Health Board is committed to the delivery of a safe quality service. In view of this the UHB recognises the benefit of providing placements and visits from external applicants to promote and share best practice. All applicants will receive a UHB nursing information and placements pack, which will outline the process for the individual applicant requesting the required documentation. This policy does not pertain to the UHB s agreement with Cardiff University School of Nursing, where all undergraduate Nursing and Midwifery students are supported in clinical practice by UHB mentors and University funded clinical teachers (where the term nursing is subsequently mentioned in this document it pertains to Nurses, Midwives and Specialist Community Public Health Nurses or Practitioners). This contractual agreement is annually reviewed when a collective assurance of students CRB checks document is submitted to the UHB. Where external applicants to the UK are accessing Welsh undergraduate training and require UHB placements additional to workforce numbers provided by the UHB, individual arrangements will apply. 3. PRINCIPALS GOVERNING NURSING VISITS Clinical Visits can be defined as an applicant shadowing a member of UHB staff, usually to gain insight into their role. The duration for the visit can be from one day to five days. The individual will require full supervision at all times, and will not be able to undertake any clinical duties on their own. All applicants in this category will require an experienced mentor for the duration of their placement. Examples:- Work experience Individuals seeking insight into a future career or role change. The managers of the clinical area/ department with the responsibilities of arranging the placement or visit from external applicants have a duty to ensure adherence to the principals set out in the UHB s Work Pre and Post Registration Page 4 of 10 Ref:UHB 086

5 Experience Placements Guidelines, and to the process outlined in Appendix 1. Access to Health and Social Care students would also be considered in this category and additionally should be part of a contractual arrangement that is annually reviewed. A collective assurance document will also be required for these students. The Further Education (FE) provider would need to issue this and submit it to the UHB. On receipt a collective visitors security pass will be issued to the FE provider. 4. PRINCIPALS GOVERNING OBSERVATIONAL / POST REGISTRATION CLINICAL PLACEMENTS. There are two types of clinical placements and the same principals apply to both. 4.1 Observational (supernummery) placements. Applicants are constantly supervised, they do not undertake any activates without close supervision. They have an allocated mentor for the area who is registered on the UHB mentorship database (NMC, 2006). The duration of this placement can be from 5 days to 8 weeks. Examples include:- Undergraduate student nurses training at Cardiff University School of Nursing. Undergraduate student nurses from outside Cardiff University School of Nursing, but still based within the UK are eligible to apply for a 5 day to 2 week placement. 4.2 Post Registration Clinical placements These applicants are qualified and experienced in their role, and are seeking to work in another clinical environment, usually to gain new knowledge or a further qualification. The duration of these placements would be from 5 days to 2 weeks. Individuals requesting longer placements would be considered on an individual basis by the. These individuals will be allocated a preceptor within the clinical area. The preceptor will need to complete the mentorship training and be registered on the UHB mentorship database (NMC, 2006). The preceptor will adhere to the documentation contained in the Policy for the Preceptorship of Newly Qualified Nurses. These applicants will work clinically under supervision at all times. Examples include:- Post registration course students seeking specialist qualifications Research Nurses on shortened placements. The managers of the clinical area/ dept with the responsibilities of arranging the placement or visit from external applicants have a duty to Pre and Post Registration Page 5 of 10 Ref:UHB 086

6 ensure adherence to the principals of this policy and the procedure outlined in Appendix 3 for observational placements and Appendix 4 for post registration clinical placements. 5. PRINCIPALS GOVERNING ALL APPLICANTS OUTSIDE OF THE UK All of the above definitions of placements can apply to applicants from outside of the UK. The is responsible for arranging the placement in conjunction with the clinical manager. Applicants have a duty to ensure adherence to the principals set out in this policy, and to the procedure outlined in Appendix FINANCE An administration charge will be levied for those wishing to take up a post registration placement based in the UK, and for those wishing to take up a pre and post registration placement from outside of the UK. Additional charges will apply if accommodation is required. 7 CENTRALISED TRACKING OF PLACEMENTS AND VISITS. The must be informed of any nursing placements within the UHB adhering to the above criteria, and will keep a central data base of all placements with the UHB. Pre and Post Registration Page 6 of 10 Ref:UHB 086

7 APPENDIX 1 Nursing Visits Flow Diagram Requests for placements received by individual wards/departments All requests sent to and Placement Information Pack sent out Applicant requested to provide CV & personal statement Contact details for personal tutor Copy of passport photo page Personal tutor contacted to request support for application and confirmation of applicant s CRB status including the applicant s unique CRB reference number All requested documentation received and application considered by Recruitment Nurse Advisor If accepted to proceed clinical area requested contacted via Senior Nurse to discuss placement If rejected applicant informed with regret letter If area able to take student details confirmed start date/length of placement etc. & details forwarded to If area unable to take student applicant informed with regret letter Applicant receives confirmation of placement with Occupational Health forms, Honorary contract info. complete required paperwork Recruitment request Occupational Health checks Honorary contract issued Details of the placement are entered onto Nursing Placement database to be held by Student completes placement and provides a short account of their experience in the UHB to Pre and Post Registration Page 7 of 10 Ref:UHB 086

8 APPENDIX 2 Observational Placement Flow Diagram Requests for placements received by individual wards/departments All requests sent to and Placement Information Pack sent out Applicant requested to provide CV & personal statement Contact details for personal tutor Copy of passport photo page Personal tutor contacted to request support for application and confirmation of applicant s CRB status including the applicant s unique CRB reference number All requested documentation received and application considered by Recruitment Nurse Advisor If accepted to proceed clinical area requested contacted via Senior Nurse to discuss placement If area able to take student details confirmed start date/length of placement etc. & details forwarded to If rejected applicant informed with regret letter If area unable to take student applicant informed with regret letter Applicant receives confirmation of placement with Occupational Health forms, Honorary contract information, Accommodation information and charges if required complete required paperwork Recruitment request Occupational Health checks Honorary contract issued Details of the placement are entered onto Nursing Placement database to be held by Student completes placement and provides a short account of their experience in the UHB to Pre and Post Registration Page 8 of 10 Ref:UHB 086

9 APPENDIX 3 Post Registration Clinical Placement Flow Diagram Requests for placements received by individual wards/departments All requests sent to and Placement Information Pack sent out to include details of admin and clinical support charges. Applicant requested to provide CV & personal statement Contact details for personal tutor NMC Registration details Copy of passport photo page CRB Status Personal tutor contacted to request support for application (if applicable) All requested documentation received and application considered by Recruitment Nurse Advisor If accepted to proceed clinical area requested contacted via Senior Nurse to discuss placement If area able to take student details confirmed start date/length of placement etc. & details forwarded to If rejected applicant informed with regret letter If area unable to take student applicant informed with regret letter Applicant receives confirmation of placement with Occupational Health forms Honorary contract information. CRB check information Accommodation information and charges if required complete required paperwork Recruitment request Occupational Health checks CRB Check / Risk Assessment Honorary contract issued CRB check / Risk Assessment must be cleared before commencing placement Details of the placement are entered onto Nursing Placement database to be held by Student completes placement and provides a short account of their experience in the UHB to Pre and Post Registration Page 9 of 10 Ref:UHB 086

10 APPENDIX 4 Outside UK - EU and World Wide Flow Diagram Requests for placements received by individual wards/departments All requests sent to and Placement Information Pack sent out to include details of admin and clinical support charges. Applicant requested to provide CV & personal statement Copy of passport photo page Contact details for personal tutor Evidence of IELTS Evidence of Certificate of good conduct Home Office visa approval NMC registration if appropriate Personal tutor contacted to request support for application (if applicable) All requested documentation received and application considered by Recruitment Nurse Advisor If accepted to proceed clinical area requested contacted via Senior Nurse to discuss placement If area able to take student details confirmed start date/length of placement etc. & details forwarded to If rejected applicant informed with regret letter If area unable to take student applicant informed with regret letter Applicant receives confirmation of placement with Occupational Health forms Honorary contract information CRB check if previously worked in UK Accommodation info and charges if required completes required paperwork Recruitment request Occupational. Health checks Honorary contract issued CRB Check if appropriate CRB check (if the applicant has previously worked in the UK) / Risk Assessment must be completed and returned before placement can commence. Details of the placement are entered onto Nursing Placement database to be held by The nurse provides an account of their experience in the UHB to the Recruitment Nurse Advisor Pre and Post Registration Page 10 of 10 Ref:UHB 086