Dr. R.P. Govt. Medical College, Kangra at Tanda (HP) Information as per RTI Act 2005 Particulars of the Organisation

Transcription

1 Dr. R.P. Govt. Medical College, Kangra at Tanda (HP) Information as per RTI Act 2005 Particulars of the Organisation I) The Particulars of its organization: Dr. R. P.Govt. Medical College, Tanda II) The Function and duties of its officers and other staff (I) Principal : i) Function & duties: The Principal is the head of the Institution and Chairman executive committee of Rogi Kalyan Samiti. All the work of the Institution is being carried out through him. (II) Additional Director: All files relating to establishment of Staff, admissions to UG/PG/DNB/B.Sc and accounts matters are routed through him to the Principal. (III) Assistant Controller (F&A): Drawing and Disbursing Officer for the Institution. Looking after the matters pertaining to CAG/PAC, audit, Budget and purchases. (IV) Section Officer: To assist the ACR, Controller (F&A), Dr. RPGMC Tanda. All correspondence relating to : (i) All financial matter related to sanction & expenditure. (ii) Grant of Annual Increment to Staff. (iii) All cases relating to LTC/Home town concession. (V) Superintendent G-I: The Jobs of the Supdt. Gr-I is to supervise the concerned branch & the officials working in the branch. i) Sanctioning of leave to staff. ii) Posting of Transferring of all categories Dr. RPGMC Tanda. iii) All vacation matters in Dr. RPGMC Tanda. iv) Permission to attend, workshops/seminar etc. v) Correspondence relating to creation for all categories. vi) Correspondence relating to appointment, disciplinary proceedings. (VI) Student Section :

2 The function and duties are as under : 1. Appellate Authority Dr. Anil Chauhan, Principal, Dr. R.P.G.M.C Kangra at Tanda 2. Public Information Dr. Satya Bandhu Sood, Sr. Medical Superintendent, Dr. Officer RPGMC Hospital, Kangra at Tanda Sh. Om Parkash Katria, Law Officer, Dr. RPGMC, Kangra at Tanda 3. The particulars of its Organization function and duties Dr. Rajendra Prasad Govt. Medical College & Hospital, Kangra at Tanda (HP) Medical Educational Institute & Hospital. This Institution was set up during the year and remained attached with the Zonal Hospital, Dharamsala, Distt. Kangra HP. The Institution has started its own Hospital Kangra at Tanda w.e.f The campus of this institution is spread in acre area of land and further purposed for requisition of land ; therefore the area of this institution will become total area. The institution has its own Library for the use of its employees & students which remains open from to 8 PM on all working days. It has an Auditorium with the capacity of 756 seats. It has three Boys hostel & one Girls hostel, one Intern Hostel, One Training Nursing Hostel & One resident doctor hostel is under construction. The hospital of the Institution has various specialized health services as mentioned below in the column of x mark, including the facilities of CT, Scan, MRI & Ultrasound, ECHO, Mammography etc. Institution is providing Medical Education & provides Specialized Health Services to the patients. It imparts undergraduate (MBBS training, B.Sc Para Medical) and PG (MD/MS DNB) training. It is also proposed/under consideration to the Govt. Of HP to start the PG courses in various other Departments. Institution has been provided 50 seats of MBBS training, five seats of MD courses, 6 seats for DNB course and 26 seats B.Sc Para Medical Technology. Reservation for SC/ST/OBC/Physical Handicapped as per rule. Two MBBS seats for NRI are available. The Hospital of this Institution has the capacity of 500 beds.

3 4. The Duties and responsibilities of its Officers and employees. Administration X The Institution has its 24 Departments in different specialization i.e. Anatomy, Biochemistry, Forensic Medicine, Physiology, Pharmacology, Community Medicine, Microbiology, Biophysics, Pathology, Orthopaedics, Paediatrics, OBG, anesthesia, Surgery, ENT, Ophthalmology, Dentistry, Skin & VD, Medicine, Blood Bank, Radiology, Chest & TB, Psychiatry, each Department is Headed by Professor & HOD and Establishing to another post as per requirement and Norms of MCI. 1. Principal Head of the Institution, Head of the various committees formed for the Institution and Hospital. Have the powers of Finance, Purchase, Administration/over all supervision. To hold meetings on the various subjects with the various committees and Departments. Controlling Officer of all the Officers/Employees of the Institution.. 2. Prof. & HOD of Departments. Head of the Department Controlling Officer of the Department Fully responsible for the functioning and working of the concerned Department. Teaching the students and seeing/treating the patients. Consultant of the concerned Department. 3. Associate Professor Assisting the HOD in performing his duties and teaching the students/treating the patients in his specialization. 4. Assistant Professor Assisting the HOD in performing his duties and teaching the students/treating the patients in his specialization. 5. Medical Superintendent Head and Administration of the Hospital Put the staff on duties Forwarding various matter of the employees to the higher authorities, supervision of Hospital treating of patients. 6. Deputy Medical Superintendent Assist the Medical Supdt. in various official/hospital work

4 and perform General duty Officer of Medical. 7. Hospital Admin. Officer Responsible for maintaining Administration and Hospital Decorum. 8. Medical Officer Casualty To attend the patients in the casualty on the primary basis and refer them in the specialization wards/departments 9. Lecturer Teaching the students in his/her subject. 10. Registrar Assist the other Senior Officers treating the patients, teaching the students. 11. Junior Resident Assist the other Senior Officers treating the patients. 12. Lady Medical Officer Provide guideline to the MBBS Intern students in Urban & Rural Health Training Centre and gives treatment to the patients. 13. Medical Officer Record Incharge of the Record room and maintained all record of the Hospital. 14. Statistician Prepare report & return maintained data, data of the Hospital. 15. Superintendent Grade-I To supervise all the works relating to administrative section. Deputing all Class-IV and Class-II on duty including Drivers and checking up their day-to-day functions. To ensure all the dealing hands and diarist for maintaining all required registers and keep the same updated. To keep careful watch on the movement of Dak and files between section and higher authorities. To ensure timely submission of time bound cases. To ensure that all manuals rules, instructions, guard files and precedent registers of the sections are kept up to date. 16. Accounts Officer (F&A) All accounts matters/budget/audit inspection of field offices. Making payments and Pre audit of all payments made to the suppliers etc. 17. Section Officer (F&A)

5 Checking of pay fixation of bills. Compilation/consolidation of final accounts i.e. Stock accounts, receipt and payment accounts income and expenditure accounts. Preparation and compilation of balance sheet. Deposit of Income Tax/Sales Tax on the contractor and preparation/submission of Annual Income Tax Return to the concerned Department. 18. Law Officer Legal advisor to the authorities, dictation for preparing reply in the Court matters, attending various Hon ble Court in Departmental cases assist Distt. Attorney, Deputy Advocate General & Advocate General. In the Legal matters of the Institution. 19.Nursing Superintendent Nursing Incharge of the ward, Supervision of Nursing Staff, Patients care & issue Medicine/instruments in wards. 20 Assistant Nursing Superintendent To assist the Nursing Superintendent. 21.Matron To assist the Assistant Nursing Superintendent. 22.Veterinary Officer Incharge of Animal House. The training on animal to the student. 23. Biochemist Responsible to maintain the Biochemistry Lab. 24.Superintendent G-II To supervise all the works relating to administrative section. Deputing all Class-IV and Class-III on duty including Drivers and checking up their day-to-day functions. To ensure all the dealing hands and diarist for maintaining all required registers and keep the same updated. To keep careful watch on the movement of Dak and Files between section and higher authorities. To ensure timely submission of time bound cases. To ensure that all manual, rules, instructions, guard files and precedent registers of the sections are kept up to date. 25. Sr. Assistant Opening and maintenance of files reference deal the cases

6 including noting and drafting, recording of files maintenance and updating the various types of data and maintenance of various register. Establishment matter including recruitment and promotion rules maintenance of service record preparation of leave account pension paper, disciplinary matter and personal files etc. Fixation of pay of all categories including posting, transfer finalization of seniority and cases of Court cases and other miscellaneous matter. 26. Store Keeper Maintain received and issue of store articles, maintained store records. 27. PA/Stenographer He is directly attached to Heal of the Institution & Head of the Department and look after the following works under guidance of Head. Maintaining the day-to-day meeting index. To attend the telephone calls of Officer Incharge. Dictation and typing work. Other duties assigned by the Officer Incharge. Custodian of ACRs of all Officer employees. 28.Refractionist Refraction work of the Ophthalmology Department. 29.Receptionist Welcome and to the Guideline to the visitors. 30. Librarian Incharge of Library & maintained record in the Library & Books. 31.Driver Driving of the Departmental vehicle. 32.Conductor Assist the Driver in plying of vehicle & maneuvering. 33. Clerk/Jr. Asstt. Maintenance Casual Leave account of employees working in the office Works as Storekeeper Dispatcher, Diarist, Typist. Dealing Assistant of works assigned. 34.Record Clerk Maintained files and hospital document record.

7 35.Computer Operator Operate Computers. 36. Staff Nurse Health Care of the patient as per advises of the doctor. 37.Ward Sister Nursing Incharge of the ward, Supervision of Nursing Staff, patients care. 38.OTA Assist the Surgery team in operation theatre. 39. Radiographer X-raygraphy, developing of films/assist to Radiologist & maintain X-ray film and record. 40.X-ray Assistant Assist to Radiographer in X-ray room. 41.ECG Technician Perform ECG work. 42.Blood Bank Technician Take sample of blood, blood examination, preservation of blood sample or maintain blood bank record. 43. Medical Social Worker (Male & Female) Aware General Public on health points. 44. Public Health Nurse Aware General Public on Health Points 45. Health Supervisor (Male/Female) Aware General Public on Health Points/supervision of field health Sub- Centre, maintain reports & records, checking of shops of food articles. 46. Speech therapist Give speech training to the patients who are unable to clear speaking. 47.Clinical Psychologist Examine psychology of the patient. 48.Psychiatrist Social Worker Assist Psychiatrist. 49.Cataloguer Maintain & Prepare catalogue 50.Health Educator Educate General Public on health points, Organise health camp in fields, and lecture to the students on health education or

8 publicity of health activities of the Institution. 51. Photographer Photography of all functions/social activities, prepare identity cards. 52. Commercial Artist Sketching/drawing models of Museum. 53. Artist Sketching of Maps & plans, prepare sign boards & banner etc. 54. Modeler Prepare models for museum. 55.Projectionist/AV Technician Operate film projector/audio video instruments. 56.Audiometer Technician Test of audiometer sickness. 57.Pharmaceutical Chemist : Demonstrate the students regarding composition of medicine. 58.Dental Mechanic : Assist to Dental Surgeon. 59.Dental Hygienist Assist to Dental Surgeon. 60.Hostel Manager Responsible to maintain Hostel interior in all respects and management of the hostel. 61.Chief Pharmacist Received and issue medicines in dispensary and maintain dispensary record/report. 62.Pharmacist Received and issue medicine in dispensary and maintain dispensary record/report. 63.Museum curator Maintenance of Museum. 64.Sr. Lab. Technician Blood, Sputum, Urine, Stool examination & reporting. 65.Lab Assistant Maintenance of lab cleaning of lab instruments & other articles. 66. Statistical Assistant Collect data, prepare reports & maintain statistical data &

9 reports. 67.T.B. Health Visitor Provide guidelines/medicine to TB patients. 68.Child Psychologist Psychological treatment to children/teaching MBBS students. 69.Technician Animal Care of animals in animal house. 70.CSSD Technician Look after the sterilization work in OT 71.CSSD Supervisor Supervise sterilization work of OT 72.Physical Game Instructor Physical Game Guidelines to the students. 73.Dietician Prepare chart of diet guidance to cook & to the patients regarding dietary items. 74.C-IV i.e. Ward boys, Stretcher bearer, Mali, DHA, Animal, Library Attendant, Dead Body Injector, Safai Karamchari & Chowkidar (Duty perform on the disposal of Incharge) III) The procedure followed in the decision making process, including channels of supervision and accountability. IV) The norms set by it for the discharge of its functions. V) The rules, regulation instructions, records held by it or under its control Principal takes final decision on all types of administration & accounts correspondence, files routed by dealing assistant through section Incharge Superintendent, Section Officer, Account Officer. Principal is assisted by all HODs, Medical Supdt., Account Officer, Section Officer, Superintendent & other officers in the supervision channel. Principal & other officer are accountable for concerned/ear marked work. To achieve the targets earmarked, the quarterly norms of achievements & utilization of funds has been set up by the Govt. The various Rules manuals and regulations, instructions of the Govt. Are followed while implementing the different programmes. The position in brief is as under : 1. CCS Leave Rules 1972.] 2. CCS & CCA Rules. 3. HPFR Rules 4. HPFR & SR Rules. 5. Medical Attendance Rules. 6. General finance Rules.

10 VI) A statement of the categories of the documents that are held by it or under its control. VII) The Particulars of any arrangement that exist for consultation with or representation by the members of the public in relation to the formulation of its policy or administration thereof. VIII) A statement of the board, councils, committees and other bodies consisting of two or more person constituted as its part of 7. HP Advance Rules. 8. Delegation of Financial Rules. 9. Leave Travel Concession Rules. 10. Budget manual 11. Office Manual 12. Vehicles. 13. Pension Rules 14. GPF Rules. 15. Adopting Anti Ragging measures as per the Guidelines of the Hon ble Supreme Court. 16. Adopting Sexual Harassment Policy as per the guidelines of the Hon ble Supreme Court/other Hon ble Courts/as per various directions of the Govt. 17. Directions & instructions followed as issued by the Govt. time to time. 18. University rules & regulations, directions/instructions followed as issued time to time. 19. Various Provision of law of land as per requirement. 20.HPEI (Prohibition of Ragging,) ordinance Women and violates articles 14,15(I), 19(I) (g) and 21 of the constitution of India. Annual Administrative report, Annual Action Plan, Expenditure & Balance Sheet, Audit Report, Medical record, Statistical data & records etc. The Particulars that exists for consultation with or representation by the members of the public in relation to the formulation of policy as under :- 1. Health Minister: Minister Incharge of Health & Family Deptt. & Medical Education Deptt. 2. Principal Secretary (Health) to the Govt. Of HP: - Over all Head of the Health & Family Deptt. & Medical Education Deptt. 3. Director Medical Education & Research : Head of the Dept. Of Medical Education & Research. The composition of College council, Anti Ragging Committee, anti Ragging Squad, Sexual Harassment complaint Committee & Rogi Kalyan Samiti are as under : (A)College Council : This is a supreme body of the Institution to take decision on the Indiscipline/Ragging matter of the college 1. Chairman Principal

11 or for the purpose of its advice and as to whether meeting of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. 2. Members All HODs/Medical Superintendent. (B)Anti Ragging Committee: This committee keep watch on the ragging matters and taking decision on the complaint of ragging against students indulge in ragging. 1. Chairman Principal 2. Members DC,SP,SDM,DPRO,BDC Chairman, NGO, Pradhan Gram Panchyat, President, SCA, RDA, Hostel Manager,CSO, Representative, Ban Council and Press, Chief Warden are members of this committee. This committee will decide and finalized anti ragging regulation for the Institution. It will be advisory committee for all anti ragging measures that will be finalized at college council level. This committee will meet quarterly and six meeting will organize in year. (c) Anti Ragging Squad: This squad keep watch in the various places of the campus to stop the ragging and find out the cases of ragging. Surprise check of hostels; find out anything against the unnecessary items in the hostel like alcohol, drug & cases of ragging, presence and absence from the hostel. Anti Ragging Squad composition: about five members headed by the chief Warden. (C) Sexual Harassment Complaint Committee : Keep watch on the sexual harassment to working women at work place, received complaints by various methods and enquire in to the matter and work as per guidelines issued by the Hon ble Court and directions issued by the Govt./under Policy framed by this Institution. Submit enquiry report and recommendation to the Principal/disciplinary authority. Composition: Committee is headed by one lady officer. Half of its members are female is as under, one member from the NGO & one from the complainant side are as under : 1. Chairperson 2. Members (11) (D) Rogi Kalyan Samiti: This Samiti is worked to improve the facilities for patient care in the hospital and development of the various sections of the hospital, appoint staff on contract basis and pay salaries to them. Collect fiscals/fix rates of the various investigation & examination and utilize the funds for hospital management and welfare of patient. Its composition is as under : 1. Governing body of RKS 2. Executive body of RKS

12 IX) A directory of its officers and employees X) The monthly remuneration received by each of its officers and employees including the system of compensations provided in its regulations. XI) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursement made. XII) The manner of execution of subsidy programme including the amount allocated and the details of beneficiaries of such programme. XIII) Particulars of recipient of concessions permits or authorizations granted by it. A) Governing Body : 1. Chairman : Health Minister 2. Vice chairman : Principal Secretary (Health) 3. Members : 22 B) Executive Body :- 1. Chairman : Principal 2. Members Secretary: Medical Superintendent. 3. Members : 4 Attached annexure 1 & 2 Attached annexure 3 to 7 Major Head 2210 Medical & Public Health, 05 Medical Education Training & Research, 105 Allopathic, 06 Dr. RPGMC, Kangra at Tanda. Total budget allotted for the year Rs /- Salary, Wages, TE, Livery, OE, MRC, RRT, Hospitality, OC, Maintenance, MV, METP, M&S, MW, Stipend, TTA and Honorarium Expenditure during the year Rs. 3,44,44,738/- Balance of Rs. 33,05,55,262/- Statement attached as annexure 8. Stipend and Honorarium are being paid to the eligible candidate/students as per guidelines of the State/Centre Government. The detail is as under : Budget allotted for stipend Rs. 7.00/- in lakhs Expenditure for 1st, quarter Rs /- Budget allotted for honorarium Rs in lakhs. Expenditure for 1st quarter Rs. 0 Statement attached as annexure 8, stipend at column No. 15, Honorarium at column No. 17. DNB are receiving Rs. 1st, year 12,000/- 2nd year, 13,000/- 3rd, year, 14,000/- PM Interns are receiving Rs. 5000/- PM.

13 XIV) Details in r/o the information for obtainin information, available to or held by it, reduced in an electronic form: XV) the particulars of facilities available to Citizens for obtaining information, available to or held by it, reduced in an electronic form : Not available. The office of the Principal is open for general public for collecting of any type of information relating to any programme, admission/scheme and allocation of target and funds from 10 AM to 5 on any working day. * Library has been setup in the college campus which usually remain open AM to 8 PM where the study material and other information are available for the employee and students of this Institution.

14 Dr. R.P. Govt. Medical College, Kangra at Tanda (HP) The revised Duties and responsibilities of Officials of Dr. RPGMC vide notification No: HFW.B(B) l5-11/2013 Dated:Shimla-2 13/11/2013 Principal Note: Overall coordination Grant of all Kinds of leave/vacation including casual leave to all HODs Grant of all kinds of leave of vacation other than casual leave to all consultants Allotment of houses All matters relating to the appointment posting and transfer, grant of pay scales/ annual increments to all consultants. Enquiries and disciplinary proceedings related to the above Grant of LTC/Home LTC Grant of permission to attend national/workshops /seminars All correspondence with MCI and Govt of India in relation to academic courses and admissions'. Grant of study leave and or grant of leave for participation in international workshop would rest with the state govt. Grant of leave in respect of Resident doctors and PG students would be with the HOD Concerned: HOD will also sanction casual leave in case of consultants. Additional Director Grant of all kinds of leave/vacation including casual leave of all Class Il and Class III employees and drivers All matters related to the appointment, posting and transfer' grant of pay scales/annual increments to the above. Enquiries and disciplinary proceedings related to the above -Grant of LTC/Home LTC grant of permission to attend to national Workshops/seminars. Preparation of budget estimates /plan proposals and monitoring of ail centrally sponsored schemes' Utilization of budget and submission of Utilization certificates thereof Processing of cases for administrative approval and expenditure sanction of all civil works and monitoring of the works' Processing of cases for administrative approval and expenditure sanction of all machinery and equipment' For purposes of budget utilization he will exercise all Powers of HOD and will go as per the delegation made vide notification no HFWB (A) L-U Z o L3 date d ZB -9'20 L3

15 Note: PAC and CAG matters. Sanction of GPF advances and any other matter related to GPF accounts of all employees including consultants AII matters related to security and parking. Grant of study leave and or grant of leave for Participation in international workshop would rest with the State Govt Grant of leave in respect of resident doctors and PG students would be with the HOD concerned' Vice Principal To deputize for Principal in his absence All matters related to admissions and collection of fees etc including court cases arising out of the above Proper organization of OPDs and diagnostic services All matters related to running of Emergency services including control over casualty Medical officers All matters related to IPD services and estate management including allocation of space. Admission and counselling of all nursine courses. Student Welfare Advisor All matters related to administration of student fund and welfare activities thereof. Overall supervision of wardens assigned to various hostels. Upkeep of all hostel facilities. Liaison with RDA and MBBS doctors Academic Coordinator Admission and counseling (including appointment of examiners to MBBSIMD/Ms/MCh/DM/Diploma courses. Admission and counseling of all paramedic courses Formulation of prospectus with respect to above Creation of all categories of posts of consultants and medics. Future plans for the institution Automation including HMIS Ethical approval Formulation and Implementation of all research projects. Medical Superintendent All matters related to the establishment of class IV including their posting and transfer grant of leave and disciplinary matters

16 All procurement related to material and supply including medicines and lab consumables' Management of hospital stores Management of Registration and Opening of new of new facilities related to stores and diagnostic services and allocation of space thereof. Sanitation and cleanliness of the hospital and college premises Diet for Indoor patients. Management of private wards. Management of ambulances including 108IFT. AII matters related to RKS of which the MS is Member Secretary Disbursement of all government subsidies including JSY, JSSKRBSK, NCD etc. Note: All files related to each of the branches will normally end with the official mentioned against that branch. The Principal will be kept informed of major decisions by other Heads of branches