process year Information form, State Based Head Start and Early Support Team Region 6 Head Start

Transcription

1 Subpart B is offered to s, Upon completion of Route Map, Case Notes, General as many families as possible Manager application Application, Change of (a) Each agency must assist enrolled in the program with During Enrollment Status, Route as many families as the following exceptions: process Form, possible that need Families located within the Upon change of address National Head Start transportation in order for eligibility walk zone of their Throughout the program Association, Ohio Head their children to attend the assigned site, Parent year Start Association, Child program in obtaining that Transport Sites, and parent Enrollment and Health transportation. choice options: Home- Information form, State Based Head Start and Early Support Team Region 6 Head Start Change of Status, Case Notes, Route Map, Priority of Enrollment, Child Checklist, Child Enrollment and Health Information form, Medical Care Plans (b) When an agency has decided not to provide transportation services, either for all or a portion of the children, it must provide reasonable assistance to the families of such children to arrange transportation to and from its activities. The specific types of assistance being offered must be made clear to all prospective families in the program s recruitment announcements. is offered to all families (regardless of site attendance or transportation status) for all LACCA Child Development Services program related activities, including but not limited to the following: family days, parent meetings, field trips, policy council meetings, trainings, and medical appointments as needed s, Home Based Teachers, Family Service Workers, Center Based Coordinator, Health Team, CFSM, Education Manager, Manager November 1 October 31 and throughout program year as needed Family Assessments, STG International, Ohio Head Start Association, National Head Start Association Case notes, Flyers, Parent Handbook, Referral Forms, Classroom Monthly Newsletter/Calendars, Van Reservation Calendar, Purchase Requisition, Field Trip forms, LACCA CDS Vehicle, Mileage, Fuel and Fluids form, Special Needs Log (C) Each agency providing transportation services is responsible for compliance with the applicable requirements of the Part. When an agency provides transportation through another organization or an The agency ensures that any individual or agency providing transportation services for the LACCA Child Development Services program meets all federal and state transportation requirements Child Development Services Director, Manager Upon Initial Contract, As services are requested Federal Motor Vehicle Safety Standards, Ohio Pupil Operation and Safety Rules, School Training Program, Ohio Department of Education, Signed Contract Revised 2/6/15 1

2 individual, the agency must ensure the compliance of the transportation provider with the requirements of this part. Ohio Department of (d) Each agency providing transportation services, must ensure that each vehicle used in providing such services is equipped with: Each bus is equipped with a two-way radio that enables the bus drivers to communicate with each other and with the Dispatch office., Manager Upon Initial Bus Purchase, Throughout the program Year Ohio Pupil Operation and Safety Rules, STG International Dispatch Logs, Child Safety Checks, Radio Communications Monthly Invoices, PR for Radio Communications (1) a communication system to call for assistance in case of an emergency (2) safety equipment for use in an emergency, including a charged fire extinguisher that is properly mounted near the driver s seat and a sign indicating its location Each bus is equipped with a charged fire extinguisher, a flare box, flashlight and a blanket. A sign is mounted that indicates the fire extinguisher location. Upon Initial Bus Purchase and throughout the program year Bus Manufacturer, Safety Supplies Manufacturer, Ohio State Highway Patrol, STG International, Lima Fire Equipment LACCA CDS Vehicle Maintenance & Pre-Trip Checklist, Fire Extinguisher Inspection Tags, Annual School Bus Inspection Report Safety equipment is inspected daily prior to transporting Fire extinguishers are inspected annually by Lima Fire Equipment Company. s, Manager Daily throughout program year and annually Lima Fire Equipment Invoice, LACCA CDS Vehicle Maintenance & Pre- Trip Checklist Revised 2/6/15 2

3 (3) a first aid kit and a sign indicated the location of such equipment Each bus is equipped with a first aid kit and a sign indicating its location. Manager Upon Initial Bus Purchase Bus Manufacturer, Ohio State Highway Patrol Annual School Bus Inspection Report First Aid Kits and Body Fluid Kits are inspected monthly and supplies replaced as needed s, Manager Monthly First Aid/Body Fluid Checklist (4) a seat belt cutter for use in an emergency evacuation and a sign indicating its location Each bus is equipped with 2 seat belt cutters and a sign indicating its location, Manger Upon Initial Bus Purchase Replaced throughout program year as appropriate Safety Supplies Manufacturer, Ohio State Highway Patrol, ODE, STG International LACCA CDS Vehicle Maintenance & Pre-Trip Checklist, Annual School Bus Inspection Report (e) Each agency providing transportation services must ensure that any auxiliary seating, such as temporary or folding jump seats, used in vehicles on any type providing such services are built into the vehicle by the manufacturer as part of its standard design, are maintained in proper working order, and are inspected as part of the annual inspection required under Section (a) of this subpart Currently, none of the buses owned by LACCA Child Development Services are equipped with any auxiliary seating. Any future purchase that would include auxiliary seating will be built into the bus as part of its standard design, will be maintained in proper working order and will be inspected annually. CEO, CDS Director Upon Initial Bus Purchase (If Desired) Bus Manufacturer, Ohio State Highway Patrol, Ohio School Bus Construction Codes, ODE, OAPT, OASBO, STG International Annual School Bus Inspection Report, Manufacturer School Bus Equipment Listing Revised 2/6/15 3

4 (f) Each agency providing transportation services must ensure that all accidents involving vehicles that transport children receiving such services are reported in accordance with applicable State requirements Any accident involving a LACCA CDS bus is reported to the Ohio State Highway Patrol Inspection Team if damage is predicted to exceed $ A local or State Police Report is obtained within two working days of accident., CDS Director, CEO, CFO Insurance company will be notified immediately Child & Family Services Coordinator will obtain police report within 2 working days of the accident Lima Police Department, Ohio State Highway Patrol Inspection Team, Ohio Department of Education, National Safety Council, Allen County Sheriff Dept., Operation and Safety Rules, STG International, OAPT, OASBO Accident Report Form, Bus Damage Report Insurance Statements, Motor Vehicle Crash Report, On-lineT-10 School Bus Accident Report, Photographs of Accident, A T-10 School Bus Accident Report is submitted to Ohio Department of Education, which is then forwarded to the National Safety Council. CDS Director Within 15 days of the accident, if damage exceeds $ Repair Estimates, Maintenance Service Agreement, Police Report (g) Each agency must ensure that children are only released to a parent or legal guardian, or other individual identified in writing by the parent or legal guardian. This regulation applies when children are not transported and are picked up from the classroom, as well as when they are dropped off by a vehicle. During the enrollment process parents complete forms that authorize the release of their children to others. Parents may update these forms at their discretion. Staff will request a photo ID from person picking up child to verify name with Child Enrollment and Health Information form and Route form. Drivers will maintain a transportation route book on the bus. The route book Teacher, Co-Teacher, Home Based Teachers FSW, CBC, Bus Drivers, CFSM, Education Manager, Manager Upon completion of application packet As requested by parent/guardian Route Plan, Route Form, Child Enrollment and Health Information Form, STG International, Escort form, Route Form, Child Enrollment and Health Information Form, Change of Status Revised 2/6/15 4

5 Agencies must maintain lists of the persons, including alternates in case of emergency, and up-todate child rosters must be maintained at all times to ensure that no child is left behind, either at the classroom or on the vehicle at the end of the route includes a Route Plan (child attendance), each child s Route Form, Child Enrollment and Health Information form Medical Care Plan if applicable, and Change of Status. Child Roster is available in the classroom at all times. Drivers will physically walk to the back of the bus to conduct Child Safety Check and post Bus Empty sign at back window to ensure that no child is left on vehicle. s must remove Bus Empty sign prior to transporting children. Drivers will hang Bus Empty sign anytime the bus will be empty longer than 5 minutes. Drivers radio dispatch when Child Safety Check is complete. Manager, s, Manager of Health Services Manager,, Dispatcher Throughout the program year End of each Transport Change of Status, Child Rosters, STG International STG international, Ohio Pupil Operation and Safety Rules Route Sheet, Child Checklist, Change of Status, Medical Care Plan, Parent Handbook Dispatch Log, Child Safety Check, Child Roster Revised 2/6/15 5

6 Child Restraint Systems Effective January 20, 2004, each agency providing transportation services must ensure that each vehicle used to transport children receiving services is equipped for use of height and weight appropriate child safety restraint systems All agency buses are equipped with seatbelts. All children are required to wear the appropriate child safety vests while on the bus. Bus monitors will communicate children s needs with drivers as they arise. Drivers will check safety vests at least weekly to ensure they are appropriate per child s needs. All safety vests utilized meet state and federal standards CDS Director,, Bus Monitor During Transport Daily, Weekly and throughout the program year Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, Bus Monitor Training, Child Height and Weight Charts, OAPT, OHSAI, STG International Child Restraint Training, Monitor Training, LACCA CDS Vehicle Maintenance and Pre-Trip Checklist, Seating Chart Revised 2/6/15 6

7 Required use of School Buses or Allowable Alternate Vehicles (a) Effective January 18, 2006, each agency providing transportation services must ensure that children enrolled in its program are transported in school buses or allowable alternate vehicles that are equipped for use of height and weight appropriate child restraint systems, and that have reverse beepers. As provided in 45 CFR (a), this paragraph does not apply to transportation services to children served under the home-based option for Head Start and Early Head Start All children are transported in buses that are equipped for use of height and weight appropriate child safety vests. All buses are equipped with reverse beepers. Children in the Home Based option are offered transportation to participate in Family Day events in an agency owned vehicle. CDS Director, s Upon Initial Bus Purchase During Transport Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, OHSAI, OAPT, STG International Bid Specifications, Annual School Bus Inspection Report, Height and Weight, LACCA CDS Vehicle and Maintenance Pre-Trip Checklist Revised 2/6/15 7

8 (b) Effective February 20, 2001, each Head Start and Early Head Start agency receiving permission from the responsible HHS official to purchase a vehicle with grant funds for use in providing transportation services to children in its program or a delegate agency s program must ensure that the funds are used to purchase a vehicle that is either a school bus or an allowable alternate vehicle and is equipped All previous and future grant funds awarded for bus purchase, or an allowable, alternate vehicle, have and will be used to purchase buses that are equipped for use of height and weight appropriate child safety vests. CEO, CDS Director, CFO, Manager Upon purchase of new bus or allowable alternate vehicle Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, Ohio State Highway Patrol Inspection Team, ODJFS Licensing Rules and Regulations Bid Specifications, Annual School Bus Inspection Report (1) for use of height and weight appropriate child restraint systems; and (2) with a reverse beeper All buses purchased are equipped with a reverse beeper CEO, CDS Director, CFO, Manager Upon purchase of new bus Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules Bid Specifications, Annual School Bus Inspection Report Revised 2/6/15 8

9 ( c ) As provided in 45 CFR (a), paragraph (b) of this section does not apply to vehicles purchased for use in transporting children served under the home-based option for Head Start and Early Head Start All buses that are purchased are used to transport both center and home based children. Children in the Home Based option are offered transportation to participate in Family Day events in an agency owned vehicle. CEO, CDS Director, CFO, Manager Upon purchase of new bus Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, STG International Bid Specifications, Annual School Bus Inspection Report Maintenance of Vehicles Each agency providing transportation services must ensure that vehicles used to provide such services are maintained in safe operating condition at all times. The organization operating the vehicle must establish and implement procedures for: All buses are maintained in safe operating conditions at all times. Throughout Program year Federal Motor Vehicle Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules Annual Spot Inspection Report (a) a thorough safety inspection of each vehicle on at least an annual basis through an inspection program licensed or operated by the Start The Ohio State Highway Patrol completes one spot and one scheduled inspection annually on each bus. Two times per year. One scheduled and one unscheduled inspection is completed each year Ohio State Highway Patrol Inspection Team, STG International Annual School Bus Inspection Report Revised 2/6/15 9

10 (b) systematic preventative maintenance on such vehicles; and All buses are maintained in safe operating conditions at all times. Manager schedules all buses as needed for preventative maintenance services. Services that consist of (but is not limited to) oil, filters, grease, battery, hoses, etc., CFO, CDS Director Throughout program year, as services needed Ohio Pupil Operation and Safety Rules, Community Maintenance Service Providers, STG International Vehicle Mileage Form, Purchase Requisition, Maintenance Service Invoice, Maintenance Tracking, Annual School Bus Inspection Report ( c ) daily pre-trip inspection of the vehicles by the driver All buses are maintained in safe operating conditions at all times. All drivers complete a daily pre-trip inspection of the bus prior to putting the bus into operation. Any bus defects are documented and reported to the TM per policy. The TM schedules needed repairs., CDS Director, CFO Throughout the program year School Training Program, Ohio Pupil Operation and Safety Rules, Community Maintenance Service Providers, STG International LACCA CDS Vehicle Maintenance & Pre-Trip Checklist, Mechanical Defects Form, Maintenance Tracking, Annual School Bus Inspection Report, Maintenance Service Invoice, Purchase Requisition Revised 2/6/15 10

11 Inspection of new vehicles at the time of delivery Each agency providing transportation services must ensure that bid announcements for school buses and allowable alternate vehicles for use in transporting children in its program include the correct specifications and a clear statement of the vehicle s intended use. Such agencies must ensure that there is a prescribed procedure for examining such vehicles at the time of delivery to ensure that they are equipped in accordance with the bid specifications and that the manufacturer s certification of compliance with the applicable FMVSS is included with the vehicle. All bid announcements for school buses include correct specifications and a clear statement of the intended use. The Manager and the Ohio State Highway Patrol will inspect all new buses to ensure that the bus is equipped in accordance with the bid specifications. The Manager will ensure that the manufacturer s certification of compliance with the applicable FMVSS is included with the bus. CEO, CDS Director, CFO, Manager Upon bid announcement Upon receipt of new bus Federal Motor Vehicle Safety Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, Ohio State Highway Patrol, STG International, OHSAI, Community Maintenance Service Providers Bid Specifications, Annual School Bus Inspection Report, Fiscal Policies, Community Maintenance Service Contracts The agency ensures that any CDS Director, During Transport Federal Motor Vehicle Child Restraint Training Operation of vehicles individual or agency Manager Safety Standards, Ohio Attendance form Each agency providing providing transportation School Bus, Construction transportation services, services for the Child Standards, Monitor Training either directly or through Development Services Ohio Pupil, Attendance form, Child an arrangement with program meets all federal Operation and Safety Height and Weight Charts, another organization or an and state transportation Rules, ODE Driver Observation Form, Revised 2/6/15 11

12 individual, to children enrolled in its program must ensure that: requirements. Annual Inspection Report, Manufacturer s Certification of Compliance Vehicle Parts Listing (a) On a vehicle equipped for use of such devices, any child weighing 50 pounds or less is seated in a child restraint system appropriate to the height and weight of the child while the vehicle is in motion All agency buses are equipped with seatbelts. All children are required to wear the appropriate child safety vests while on the bus. All safety vests utilized meet state and federal standards. Throughout program year during transport. Bus Monitor Training, Child Height and Weight Charts, Ohio School Bus Construction Standards, FMVSS, Ohio Pupil Operation and Safety Rules Bus Monitor Training Attendance form, Child Restraint Training form, Height and weight charts, Driver Observation form b) Baggage and other items transported in the passenger compartment are properly stored and secured and the aisles remain clear and the doors and emergency exits remain unobstructed at all times Any items transported are properly stored and secured. Aisles remain clear and the doors and emergency exits remain unobstructed at all times., Bus Monitor During Transport School Training Program, Ohio Pupil Operation and Safety Rules Driver Observation Form, Annual School Bus Inspection Report Revised 2/6/15 12

13 ( c ) Effective January 20, 2004, there is at least one bus monitor on board at all times, with additional bus monitors provided as necessary, such as when needed to accommodate the needs of children with disabilities. As provided in 45 CFR (a), this paragraph does not apply to transportation services to children served under the home based option of Head Start and Early Head Start. There will be at least one bus monitor on board at all times with the exception of individual or small group therapy, intervention transports, or dental appointment (with a waiver in place). Buses that are transporting 20 or more children will have two monitors assigned. When needed to accommodate the needs of children with disabilitiesadditional bus monitors may be assigned., Bus Monitor, CBC, Education Manager During Transport Ohio Pupil Operation and Safety Rules, Bus Monitor Training Staff Assignment, Monitor Training, Route forms, Waiver, Special Needs Log (d) Except for bus monitors who are assisting children, all vehicle occupants must be seated and wearing height and weight appropriate safety restraints while the vehicle is in motion All agency buses are equipped with seatbelts. All children are required to wear the appropriate child safety vests while on the bus. All safety vests utilized meet state and federal standards. The bus driver is required to wear a seatbelt at all times. Car seats are utilized for EHS students while on the bus., Bus Monitor During Transport, Throughout the program year Federal Motor Vehicle Safety Standards, Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, Bus Monitor Training, Child Height and Weight Charts Child Restraint Training Attendance form, Bus Monitor Training Attendance form, Child Height and Weight Charts, Driver Observation Form Revised 2/6/15 13

14 Driver Qualifications (a) Each agency providing transportation services must ensure that persons who drive vehicles used to provide such services, at a minimum: All drivers have a valid Commercial Drivers License (CDL) with School and Passenger Bus Endorsements, COO, CDS Director, HR Coordinator Upon hire prior to driving a route Ohio State Highway Patrol, School Training, Ohio Pupil Operation and Safety Rules Certificate, Ohio Drivers License with CDL School and Passenger Bus Endorsements (1) in States where such licenses are granted, have a valid Commercial Driver s License (CDL) for vehicles in the same class as the vehicle the driver will be operating; All drivers are required to maintain a current valid Ohio Commercial Drivers License with School Bus and Passenger endorsement., Human Resource Coordinator, CDS Director On-Going Bureau of Motor Vehicles, ODE, OHSAI Ohio Drivers License with CDL School and Passenger Bus Endorsements (2) meet any physical, mental, and other requirements established under applicable law or regulations as necessary to perform job-related functions with any necessary reasonable accommodations. All drivers are required to pass an annual T-8 School physical Upon hire prior to driving a route Annually and more often if warranted Medical Examiners as scheduled by CFSC or designee. T-8 Physical Form Revised 2/6/15 14

15 (b) Each agency providing transportation services must ensure that there is an applicant review process for use in hiring drivers, that applicants for driver positions must be advised of the specific background checks required at the time application is made, and that there are criteria for the rejection of unacceptable applicants. The applicant review procedure must include, at minimum: The HR Coordinator, and CDS parent, will interview all applicants for driver positions. Applicants are informed of all employment requirements that include (but is not limited to) a local background check, fingerprints (state and federal background checks) and a request for a current driving abstract. HR Coordinator, Manager Pre-Employment, Local Background Check - Upon Hire, Fingerprints State and Federal Background Checks Upon Hire and Every 6 Years, Abstract - Quarterly Ohio Pupil Operation and Safety Rules, Sheriff s Department, Allen County Pre-Service Center, Bureau of Motor Vehicles, ODE, Ohio State Bureau of Criminal Identification and Investigation Interview Questionnaire, Local Background Check, BCI & I Report, Federal Background Check, Driving Abstract Report (1) all elements specified in 45 CFR (b), with additional disclosure by the applicant of all moving traffic violations, regardless of penalty The driving abstract contains any moving traffic violations and indicates current valid driver s license with endorsements. Abstracts that indicate more than 6 points against the driver s license within the past 24 months will result in the driver being terminated. Manager Quarterly Federal Bureau of Criminal Identification and Investigation, STG International, ODE Ohio Pupil Operation and Safety Rules, Bureau of Motor Vehicles Driver Abstract Report Revised 2/6/15 15

16 (2) a check of the applicant s driving record through the appropriate State agency, including a check of the applicant s record through the National Driver Register, if available in the State See Driver Qualifications section (b) Manager Upon Hire Quarterly Ohio Pupil Operation and Safety Rules, Bureau of Motor Vehicles, ODE Driving Abstract Report (3) after a conditional offer of employment to the applicant and before the applicant begins work as a driver, a medical examination, performed by a licensed doctor of medicine or osteopathy, establishing that the individual possesses the physical ability to perform any job related functions with any necessary accommodations. ( c ) As provided in 45 CFR (a), this section does not apply to transportation services to children to children served under the home based option for Head Start and Early Head Start. All drivers are required to pass an annual T-8 School physical Prior to driving route Annually Medical Examiners as scheduled by CFSC or designee, Ohio Pupil Operation and Safety Rules T-8 Physical Form Revised 2/6/15 16

17 Driver and bus monitor training (a) Each agency providing transportation services must ensure that persons employed to drive vehicles used in providing such services will have received the training required under paragraphs (b) and (c) of this section no later than 90 days after the effective date of this section as established by section of this part. The agency must ensure that drivers who are hired to drive vehicles used in providing transportation services after the close of the 90 day period must receive the training required under paragraphs (b) and (c) prior to transporting any child enrolled in the agency s program. The agency must further ensure that at least annually after receiving the training required under paragraphs (b) and (c), all drivers who drive vehicles used to provide such services receive the training required under paragraph (d) of this section All driver s receive training required under para (b) & (c) of section (Driver & Bus Monitor Training) prior to transporting any child enrolled in the agency s program. All drivers receive annual training as required under para (d) of section (Driver & Bus Monitor Training) See section para (b), (c), and (d) for the list of specific trainings. s Prior to transport of children Annually School Training, Ohio Pupil Operation and Safety Rules, Ohio Department of Education, STG International, OHSAI, OAPT Certificate, In-Service Certificates, Purchase Requisition, Training Attendance Form Revised 2/6/15 17

18 (b) Drivers must receive a combination of classroom instruction and behind-thewheel instruction sufficient to enable each driver to: (1) operate the vehicle in a safe and efficient manner All drivers complete the School Training Program prior to driving a route. The training program consists of 15 hours of classroom instruction and an additional 12 hours or more of behind the wheel instruction with an on-board instructor. Prior to Driving Route, Certificate Renewal every 6 years School Training (Ohio Department of Education), Behind the Wheel Instruction completed by the designated On-Bus Instructor, Driving Exam Station, Annual In-Service Training Certificate, In-Service Certificates, Ohio Drivers License with CDL Passenger and School Bus Endorsements, CDL, Pre-Service Certificate Renewal Tracking The instruction includes operating the bus in a safe and efficient manner (2) safely run a fixed route, including loading and unloading children, stopping at railroad crossings and performing other specialized driving maneuvers All drivers complete the School Training Program prior to driving a route. (see (b). The instruction includes safely running a fixed route, including loading and unloading children, stopping at railroad crossings and performing other specialized driving maneuvers. Prior to Driving Route, Certificate Renewal every 6 years, More often if deemed necessary School Training (Ohio Department of Education), Behind the Wheel Instruction completed by the designated On-Bus Instructor, Driving Exam Station, Annual In-Service Training Certificate, In-Service Certificates, Ohio Drivers License with CDL Passenger and School Bus Endorsements, Directional Map, Route Plan, Route Hazards Survey 3) administer basic first aid in case of injury All drivers are certified in first aid. Health Services Coordinator Upon Hire Every 3 years, or as Allen County American Red Cross, Apollo Career Center, Local Hospitals In-Service Certificate, First Aid Card, Incident Reports Revised 2/6/15 18

19 (4) handle emergency situations, including vehicle evacuation procedures All drivers complete the School Training Program prior to driving a route (see (b) The instruction includes handling emergency situations, including evacuation procedures, HR Coordinator, CDS Coordinator required Prior to Driving Route, Certificate Renewal every 6 years, As appropriate throughout program year School Training (Ohio Department of Education), Behind the Wheel Instruction completed by the designated On-Bus Instructor, Driving Exam Station, Annual In-Service Training Certificate, In-Service Certificates, LACCA Emergency Response Plan, Directional Map, Route Hazards, Bus Fire and Tornado Drills, Ohio Drivers License with CDL School and Passenger Bus Endorsements, Fire/Tornado Drill Forms (5) operate any special equipment, such as wheelchair lifts, assistance devices or special occupant restraints (6) conduct routine maintenance and safety checks of the vehicle All drivers complete the School Training Program prior to driving a route (see (b) The instruction includes operating any special equipment, such as wheelchair lifts, assistance devices or special occupant restraints All drivers complete the School Training Program prior to driving a route. (see (b). The instruction includes conducting routine maintenance and safety checks of the vehicle Prior to Driving Route Certificate Renewal every 6 years As appropriate throughout program year Prior to Driving Route, Certificate Renewal every 6 years, As appropriate throughout program year School Training (Ohio Department of Education), Behind the Wheel Instruction completed by the designated On-Bus Instructor, Driving Exam Station, Annual In-Service Training School Training, ODE, Behind the Wheel Instruction completed by the designated OBI, OHSAI, Driving Exam Station, Annual In-Service Training Certificate, In-Service Certificates, Ohio Drivers License with CDL School and Passenger Bus Endorsements, AC/DD Certificate, In-Service Certificates, Ohio Drivers License with CDL Passenger and School Bus Endorsements, LACCA CDS Vehicle Maintenance and Pre-Trip Checklist Revised 2/6/15 19

20 (7) maintain accurate records as necessary All drivers complete the School Training Program prior to driving a route. (see (b). The instruction includes maintaining accurate records as necessary Prior to Driving Route, Certificate Renewal every 6 years, As appropriate throughout program year School Training, ODE, Behind the Wheel Instruction completed by the designated OBI, Driving Exam Station Annual In-Service Training Certificate, In-Service Certificates, Ohio Drivers License with CDL Passenger and School Bus Endorsements, Required and Agency Documentation ( c ) Drivers must also receive instruction on the topics listed in 45 CFR (k)(1), (2) and (3)(i) and the provisions of the Head Start Program Performance Standards for Children with Disabilities (45 CFR 1308) relating to transportation services for children with disabilities All drivers receive instruction through orientation and staff inservice as listed in 45 CFR (k)(1), (2) and (3)(i) and the provisions of the Head Start Program Performance Standards relating to transportation services for children with disabilities, Health Team, CBC s Prior to Driving Route Throughout program year as children are enrolled OHSAI, LEA, STG International, Local Health Professionals In-Service Certificates, Child Services Report form, New Staff Orientation Checklist, Enrollment Report, Disabilities Report, Training Attendance Form, Attendance Form, Medical Care Plan, In-Service Certificates, Health History (d) Drivers must receive refresher training course including the topics listed in paragraphs (b) and (c) of this section and any additional necessary training to meet the requirements applicable in the State where the agency operates All drivers receive refresher training courses including but not limited to paragraphs (b) and (c) of this section Throughout the program year as necessary Ohio Department of Education, Ohio Department of, CFSC, LACCA Trainings, OHSAI, STG International In-Service Certificates, Child Services Report form, New Staff Orientation Checklist, Enrollment Report, Disabilities Report, Training Attendance Form, Attendance Form, Medical Care Plan, In-Service Certificates, Health History Revised 2/6/15 20

21 (e) Each agency providing transportation services must ensure that drivers who transport children receiving [Page 5314] the services qualify under the applicable driver training requirements in its State (f) Each agency providing transportation services must ensure that: (1) the annual evaluation of each driver of a vehicle used to provide such services includes an onboard observation of road performance All drivers meet the applicable driver training requirements for the State of Ohio All bus drivers receive an annual Performance Evaluation and complete Professional Development Plan with supervisor three (3) times per year. All bus drivers receive a minimum of one on-board observation during each program year. s Manager Upon Hire Throughout Program Year Annually within the first 60 working days of the program year Ohio Pupil Operation and Safety Rules, School Training,ODE, Behind the Wheel Instruction completed by the designated OBI Procedures Manual, Ohio Pupil Operation and Safety Rules Certificate, T-8 Physical, Ohio Drivers License with CDL School and Passenger Bus Endorsements, Local, State and Federal Background Checks, Driving Abstract, Attendance Training form Driver Observation Form, Performance Evaluation (2) before bus monitors assigned to vehicles used to provide such services begin their duties, they are trained on child boarding and exiting procedures, use of child restraint systems, any required paperwork, responses to emergencies, emergency evacuation procedures, use of special equipment, child pick-up and release procedures and pre and post trip vehicle check All bus monitors receive training on child boarding and exiting procedures, use of child safety vests, required paperwork, responses to emergencies, emergency evacuation procedures, use of special equipment, child pick up and release procedures and pre and post trip vehicle checks prior to monitoring the bus. s, FSW, HR Coordinator, CBC, Teacher, Co-Teacher, Primary Caregiver, Home Based Teacher, Health Team, Education Manager Annually Prior to Monitoring Throughout program year as new staff are hired Monitor Training, Safety Committee In-Service Certificate, Training Attendance Form, Bus Monitor Handout, LACCA Emergency Response Plan Revised 2/6/15 21

22 Subpart C Trip Routing (a) Each agency providing transportation services must ensure that in planning fixed routes the safety of the children being transported is the primary consideration (b) The agency must also ensure that the following basic principles of trip routing are adhered to (1) The time a child is in transit to and from the Head Start or Early Head Start program must not exceed one hour unless there is no shorter route available or any alternative shorter route is either unsafe or impractical (2) Vehicles must not be loaded beyond the maximum passenger capacity at any time Upon planning fixed routes the safety of the children being transported is the primary consideration. Route areas have been developed and routes are planned so that the time a child is in transit to or from the Child Development Services program should not exceed one hour. Route timings will be completed for each route. The Manager will review route plan and provide suggestions for driver to decrease the route time. Buses will not be loaded beyond maximum capacity. Annually - prior to transporting On-Going Annually - prior to transporting On-Going Within the first 60 working days of the program year Annually - prior to transporting and throughout program year Route Map, Route Hazards Survey Route Map, Ohio Pupil Operation and Safety Rules, OHSAI Ohio School Bus Construction Standards, Ohio Pupil Operation and Safety Rules, OHSAI, ODE, OAPT Route Plan, Route Hazards Survey, Route Timings, Directional Map Route Plan, Route Timings, Directional Map, Dispatch Logs Route Plans and forms, Training Attendance Forms Revised 2/6/15 22

23 (3) Vehicles must not be required to back up or make U turns, except when necessary for reasons of safety or because of physical barriers (4) Stops must be located to minimize traffic disruptions and to afford the driver a good field of view in front of and behind the vehicle Drivers must receive approval from the Manager prior to implementing any turn- around or U turns on the route. The Managerwill review the route plan and only approve when necessary for reasons of safety or because of physical barriers. No approvals will be granted if pupils are outside of bus. LACCA CDS Bus stops are determined by the address of each child scheduled to ride the bus. Traffic disruptions cannot be avoided on some routes. To reduce the disruption time, drivers have been instructed to continue after one minute at all scheduled stops. Each driver determines the best location nearest to the stop that will provide the best view in front of and behind the vehicle with supervisor guidance. Annually - prior to transporting November 1 October 31 if deemed necessary. November 1 October 31 Ohio Pupil Operation and Safety Rules, Route Hazards Survey Ohio Pupil Operation and Safety Rules, OHSAI, OAPT, ODE Route Hazards Survey, Driver Observation Form, Log Book, Directional s Route Form, Route Timings, Route Plan, Route Map, Agreement Revised 2/6/15 23

24 (5) When possible, stops must be located to eliminate the need for children to cross the street or highway to board or leave the vehicle Drivers must receive approval from the Manager prior to scheduling any crossovers on the route. The Manager will review the route plan to determine the need for the crossover Annually - prior to transporting and as routes are updated Ohio Pupil Operation and Safety Rules, Route Hazards Survey, OHSAI, ODE, OAPT Route Plan, Route Hazards Survey, Driver Observation Form, Directional Map (6) If children must cross the street before boarding or after leaving the vehicle because curbside drop off or pick up is impossible, they must be escorted across the street by the bus monitor or another adult All children being transported are escorted to and from the bus by the parent or an authorized adult. Monitors are not permitted to exit the bus during the route without prior approval from the Manager and/or immediate supervisor., CBC, Education Manager During Route As deemed necessary throughout program year Parent Handbook, OHSAI, Bus Monitor Training, Bus Monitor Handout Route Form, Parent Handbook, Agreement, Bus Monitor Training Attendance (7) Specific procedures must be established for use of alternate routes in the case of hazardous conditions that could affect the safety of the children who are being transported, such as ice or water build up, natural gas line breaks, or emergency road closing. In selecting among alternatives, transportation providers must choose routes that comply as much as possible with the requirements of this section Drivers determine the need to alter a route. Any time a route is altered the driver is required to contact dispatch. The reason for altering the route is documented by the dispatcher. Drivers re-route using the quickest, safest alternative, Dispatcher, CBC, Health Team, Education Manager During Route As deemed necessary throughout program year Route Hazard Survey, Ohio Pupil Operation and Safety Rules, ODE, OHSAI Dispatch Logs, Driver s Log Book, School Bus (fix route), Drivers Hazard Survey Revised 2/6/15 24

25 Safety Education (a) Each agency must provide training for parents and children in pedestrian safety. The training provided to children must be developmentally appropriate and an integral part of program experiences. The need for an adult to accompany a preschool child while crossing the street must be emphasized in the training provided to parents and children. The required transportation and pedestrian safety education of children and parents, except for the bus evacuation drills required by paragraph (d) of this section, must be provided within the first thirty days of the program year. (b) Each agency providing transportation services, directly or through another organization or an individual, must ensure that children who receive such services are taught Within 30 calendar days after the first day of classes all currently enrolled children will receive developmentally appropriate pedestrian and bus safety training. The training will take place on the bus and in the classroom. Training will be on going to benefit children that are enrolled after the first 30 days. Within 30 calendar days after the first day of classes, parents will receive information regarding transportation and pedestrian safety. Training and/or information will also be given at parent orientation, parent meetings and scheduled trainings. In addition, parents will periodically receive pedestrian and bus safety materials when child is entering or exiting the bus., Teacher, CBC Co-Teacher, FSW, Education Manager Within 30 days after the first day of classes As deemed necessary throughout program year as new children are enrolled Safety Materials, Parent Handbook, Pedestrian and Bus Safety Training, Bus Training Materials, Lesson Plans, Parent Handbook, Parent Contact Form Revised 2/6/15 25

26 (1) safe riding practices All children are taught safe riding practices that include but are not limited to: wearing seat belts, child safety vests, keeping hands inside the bus, talking quietly etc. FSW, CBC, Bus Monitor Teacher, Manager, Co-Teacher, Education Manager During Transport Throughout program year as necessary Safety Materials, Safety Training, Bus School Bus Rules, Training Materials, Lesson Plans (2) safety procedures for boarding and leaving the vehicle All children are taught safety procedures for boarding and leaving the bus, Bus Monitor During Transport Throughout program year as necessary Safety Materials, Safety Training, Bus, ODE, OHSAI Training Materials, Lesson Plans (3) safety procedures in crossing the street to and from the vehicle at stops All children are taught safety procedures in crossing the street. Children are escorted to and from the bus by an adult., Teacher, Co-Teacher, FSW During Transport Throughout program year as necessary Safety Materials, Safety Training, Bus, OHSAI, STG International, ODE Training Materials, Lesson Plans, Driver Log Book, Orientation (4) recognition of the danger zones around the vehicle All children are taught safety procedures in recognition of the danger zones around the bus, Teacher, Co-Teacher, FSW, CBC, Education Manager During Transport Safety Materials, Safety Training, Bus Training Materials, Lesson Plans, Orientation (5) emergency evacuation procedures, including participating in an emergency evacuation drill conducted on the vehicle the child will be riding All children are taught safety procedures in emergency evacuation procedures. Children will participate in monthly fire and tornado evacuation drills, Teacher, Co-Teacher, FSW During Transport, Fire Drills Monthly, Tornado Drills Monthly Safety Materials, Safety Training, Bus Training Materials, Lesson Plans, Fire / Tornado Drill Form, Driver Log Book Revised 2/6/15 26

27 ( c ) Each agency providing transportation services must provide training for parents that: (1) emphasizes the importance of escorting their children to the vehicle stop and the importance of reinforcing the training provided to children regarding vehicle safet Parents/Guardians will be informed of the importance of escorting their children to and from the bus stop. Parents/Guardians are required to escort their children to and from the bus stop Refer to Safety Education (a) (b)(c), Teacher, Co-Teacher, FSW, CFSM Upon Enrollment During Transport Parent Handbook, Pedestrian and Bus Safety Training, STG International, OHSAI Route Form, In-service Certificate, Parent Handbook, Agency Newsletter, Parent Orientation (2) complements the training provided to their children so that safety practices can be reinforced both in Head Start / Early Head Start and at home by the parent Parents are encouraged to participate in pedestrian safety with their child through the program year through parent meetings, various information sent home, and home visits, etc, Teacher, Co-Teacher, FSW,CBC, Education Manager, CFSM During Transport November 1 October 31 Parent Handbook, Pedestrian and Bus Safety Training, Bus, Safety Materials, OHSAI, STG International Training Materials, Lesson Plans, Safety Materials, Parent Orientation, Attendance Form, Parent Orientation (d) Each agency providing transportation services must develop activities to remind children of the safety procedures. These activities must be developmentally appropriate, individualized and be an integral part of the Head Start or Early Head Start program activities Children with Disabilities (a) Effective January 18, 2006 each agency must Refer to Safety Education (a) (b) (c) Bus drivers will conduct a transportation/pedestrian safety activity within the first 30 days of the program year. /pedestrian safety activities will be documented on the lesson plans. The agency will ensure that there are school buses adapted or designed for transportation of children, Teacher, Co-Teacher, FSW, CBC, Education Manager, CFSM CEO, CDS Director, CFO, Health Team, Ed Manager, CBC s During Transport November 1 October 31 Throughout program year if deemed necessary Parent Handbook, Pedestrian and Bus Safety Training, Bus, Safety Materials, OHSAI, STG International Ohio School Bus Construction Standards, Ohio State Highway Patrol, Community Service Training Materials, Lesson Plans, Safety Materials, Parent Contact, Parent Meeting Minutes Bid Specifications, School Bus Inspection Report, Service Agreement, Revised 2/6/15 27

28 ensure that there are school buses or allowable alternate vehicles adapted or designed for transportation of children with disabilities available as necessary to transport such children enrolled in the program. This requirement does not apply to the transportation of children receiving home based services unless school buses or allowable alternate vehicles are used to transport the other children served under the home based option by the grantee. Whenever possible, children with disabilities must be transported in the same vehicles used to transport other children enrolled in the Head Start or Early Head Start program with disabilities available as necessary to transport such children enrolled in the program Providers, AC/DD, CDC, Help Me Grow, ODE, Health Team Case Notes, Medical Care Plan Revised 2/6/15 28

29 (b) Each Head Start, Early Head Start and delegate agency must ensure compliance with the Americans with Disabilities Act (42 U.S.C et seq.), the HHS regulations at 45 CFR part 84, implementing Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Head Start Program Performance Standards on Services for Children with Disabilities (45 CFR part 1308) as they apply to transportation services. The agency ensures compliance with the Americans with Disabilities Act, the Rehabilitation Act and the Head Start / Early Head Start Program Performance Standards when providing transportation services for children with disabilities. Individual transports are determined as needed for children with special needs/disabilities., Health Team, CBC s, Ed Manager Upon transport of child with disabilities Throughout program year if necessary Americans with Disabilities Act, Rehabilitation Act, ODJFS Licensing Rules and Regulations, LEA, ODE School Bus Inspection Report, Medical Care Plan ( c ) Each agency must specify any special transportation requirements for a child with a disability when preparing the child s Individual Education Plan (IEP) or Individual Family (IFSP), and ensure that in all cases special transportation requirements in a child s IEP or IFSP are followed, including: 1) special pick-up and drop-off requirements requirements for a child with a disability will be documented as needed on the child s IEP or IFSP. Special pick-up and dropoff requirements will be indicated as needed on the child s IEP and IFSP, Health Team, CBC s, Ed Manager, Health Team, CBC s, Ed Manager Prior to transport Throughout program year if necessary Prior to Transport Throughout program year if necessary or as deemed necessary Americans with Disabilities Act, Rehabilitation Act, Help Me Grow, LEA Americans with Disabilities Act, Rehabilitation Act, LEA, AC/DD, CDC, Easter Seals IEP (Individual Education Plan), IFSP, Weekly Therapy Log, Escort Form, Release Of Information, Diagnostic Report, Doctor s Instructions IEP (Individual Education Plan), IFSP, Weekly Therapy Log, Release Of Information, Diagnostic Report, Doctor s Instructions Revised 2/6/15 29