2016 RENEWAL USER GUIDE

Transcription

1 2016 RENEWAL USER GUIDE What you will need to login Accessing the online renewal application To complete your renewal please visit the online Member Portal. Deadline for renewal is OCTOBER 1, 2016 You will need your and your password. Your login is always your that is on file with the College. If you change your on file with the College, the new will become your new login. Once you have logged in, select the RENEW REGISTRATION button on the welcome page to begin the renewal application. Have you forgotten your password? If you have forgotten your password, click the Forgot Password button and enter your address. The system will then you a link to reset your password. Please follow the instructions in the . 1

2 Helpful Hints Renew Early! The most renewal volume is experienced 7 days prior to the October 1 deadline. To avoid last minute complications, members should allow sufficient time to resolve potential problems. Always view the Member Portal in full screen on your computer. If you hold an Inactive class of registration with the College, you will only be taken to the necessary pages required to complete your renewal. Use only the PREVIOUS or NEXT tab keys at the bottom of every screen to navigate through the screens. Please enter and upload all required information for the section you are in before moving on to the next page. The Member Portal will save all information in each section allowing you to log in and out and complete the renewal application at your convenience. Do not scan all certifications to one document. Please save each certification as a separate file and upload it to the appropriate section of the certification questions. Your renewal application will be processed once your annual membership fee payment has been received (in full by credit card at the end of your renewal application or by cheque in full or two instalments). To help ensure online renewal is quick and easy, prior to beginning the online renewal process, have the following available: Practice details (past and current) Other Registration details Hospital/Birth Centre privilege details Certification course details and electronic documentation Any new education information Details of time spent practising and on call within the past 12 months A calculator Information related to any findings, charges or proceedings Credit card details 2

3 Becoming Inactive or Resigning? Are you changing your class from General to Inactive? If you are in the General class and intend to change your registration class to Inactive on October 1st, you will still need to complete the required sections of the registration renewal application and pay renewal fees to maintain your registration. You will be asked to indicate your intended class on the first screen of the online renewal application. During the 2016 renewal period, your change of class request from General to Inactive will be processed online through the registration renewal application. Are you resigning your membership? If you intend to resign your membership, you will be asked to indicate this on the first screen of the online renewal application and will be directed to the online resignation page. Please complete the Resign your Registration page to submit your request. Resignation applications are completed online but they are processed and verified by College staff who will confirm your resignation. 3

4 Completing your online renewal application Step 1 & 2 Getting Started & Renewal Route The form will automatically recognize your current class of registration, as noted on the Public Register You will be asked to select your registration renewal route for the October 1 Renewal: General, Supervised Practice, Transitional, Inactive or Resignation. Step 3 Home Address & Contact Information Personal contact information Private (this information is not noted on the Public Register) Please ensure that the College has your current home address and contact information. The College uses your personal contact information not your practice contact information to contact you for all College business. All members must provide the College with their residential address, telephone number and personal address, per the College s General By-law (j). Step 4 - Practice Location(s) & Information Practice location - noted on the Public Register In accordance with Articles (h) and (i) of the College s General By-law, as a member of the College, you are required to provide all practice location(s) where you currently provide and previously provided midwifery services. This year, in accordance with the transparency changes to the By-laws, the College is collecting past practice information, which will be included on the Public Register. Inactive members are asked to therefore complete this section in order to provide the historical practice information. Practice change? The practice information previously provided by you will appear here. You may review both your current and past practice information. If your practice information has changed, please click the edit button and update the information. If adding past practice information, please include an end date when adding a practice. You may also add a new practice and will 4

5 be able to select your current practice from the drop-down menu. Please indicate the start date for the new practice. Multiple practices? Please add all practices you work with by selecting the +Add Practice button in the top left hand corner. Not affiliated with a practice? If you are currently registered in the General, Supervised Practice or Transitional class and are not currently affiliated with a practice, please ensure the end date of the last practice you worked with is entered correctly. If your past practice information is listed incorrectly, please contact the College. Step 5 Other Registrations Other current and past registration s in any profession noted on the Public Register New this year, all members are asked to provide information pertaining to any current or past registrations or licenses held in any profession in any jurisdiction. As per Article (e) of the College s General By-law members are asked to list the following information where applicable: Name of regulator/licensing body Profession Province/State/Territory (Canada/USA) Country Start and End date You may add a new registration by clicking the +Add New button at the bottom of the table or you can edit the existing information by clicking the Edit buttons. 5

6 Not registered or licensed to practice midwifery in another jurisdiction or any other profession in any jurisdiction? Answer no and click the Next button in the lower right hand corner to continue. Step 6 - Hospital & Birth Centre Privileges (Hidden from view for Inactive members) Current Hospital & Birth Centre privileges - noted on the Public Register You must provide the College with the names of all Ontario hospitals and birth centres where you hold privileges in accordance with Article (l) of the College s General By-law. If you cannot locate your hospital/birth centre in the drop-down menu, please contact the College. If you no longer have privileges at a hospital or birth centre, please indicate the date that privileges ended by clicking the Edit button and adding an end date to the entry. Where an end date is entered, the hospital/birth centre privilege will appear under Past Privileges. In addition, please indicate whether you are the head midwife at a hospital where you have privileges. Step 7 Certifications for Continuing Competency Certification information not noted on Public Register, required to maintain certificate of registration If you are in the General, Supervised Practice or Transitional class you must ensure that your certifications (NRP Advanced, CPR HCP, ES) are current on October 1. If your certification data on file at the College is current, they will be visible to you on this screen. If your certifications have expired, they will not be visible. You must complete this section by clicking +Add New and selecting the course and course provider from the drop-down menus. You must also upload legible electronic copies (PDFs) of all individual certifications issued by the course provider. Any document submitted that does not include the date of completion, is expired and/or is illegible will not be accepted and your application will be considered incomplete. Inactive Class: If you are registered in the Inactive class, you are not required to provide the College with proof of certification. You may select NEXT to skip this page and go to the next section. However, if you intend to return to practise soon and/or wish to complete this section, you may do so. 6

7 Instructions to upload your certifications: 1. Ensure your name, the course name and date of completion are visible 2. Ensure each certification is scanned and saved in a legible PDF file in your computer directory 3. For each certification, click on the CHOOSE FILE tab in the bottom left hand of the screen 4. Locate the file in your computer directory and select it 5. You will see the file name appear next to the CHOOSE FILE tab 6. Then click SAVE Course Instructors: Please select the instructor option in the certification drop down menu. Note that you must also submit proof to the College indicating that you are a current course instructor and proof of having instructed the course within the previous 12 months for NRP instructors and within 24 months for ES instructors. Step 8 Ministry of Health and Long-Term Care (MOHLTC) HealthForceOntario Health Professions Database (HPDB) The next sections relate to HPDB requirements. Accurate completion of this section helps the College fulfill its role as a source of information concerning the Ontario midwifery profession. The College is required to report this information directly to the government in accordance with section 36.1 of the Regulated Health Professions Act, Most of the questions have drop-down menus from which you must select an answer. HPDB Section 1 - Languages of care Any languages previously provided will be visible on the screen. Please review the list of languages and either Edit, Delete or +Add New entry and select any additional languages in which you can competently provide midwifery services. The comprehensive list of languages provided in the drop down menu are those approved by the MOHLTC. You may select up to five languages from the drop-down menu provided. You must select either French or English to continue to the next page. 7

8 HPDB Section 2 - Education Details (Education related to your professional qualifications as a midwife and any additional education) Please enter education details related to your professional qualifications as a midwife as well as any additional postsecondary education you have completed. Please select +Add New for each education detail separately. After clicking +Add New you will see three tick boxes: The education that I am now reporting on was granted in: Canada United States Outside of Canada & the United States Each tick box will take you to a different screen; Canada will include an institution list and the province with Canada prepopulated; United States will preselect outside of Canada for institution and show state selection with USA for country pre-populated and; outside of Country preselects outside of Canada, show N/A for province/state and show options for all countries. *Michener graduates should select Michener for institution name and Diploma for education level. IMPP graduates will select Ryerson University for institution name and Diploma for education level. PLA and PLEA graduates should enter PLA or PLEA for institution name and Diploma for education level. *You must select at least one midwifery specific education. HPDB Section 3- Current Practice Location(s) (Not visible for Inactive Members) Please edit your current practice location(s) to provide any missing or updated information. Please select the Edit button (pencil symbol) on each practice listed to complete or update the required practice information. The information listed will show only your current places of practice as previously provided. 8

9 HPDB Section 4- Practice Information & History Please complete this section to reflect your initial year and location of your first midwifery practise and indicate your current practise status. HPDB Section 4- Practice Information & History Please complete this section to reflect your initial year and location of your first midwifery practise and indicate your current practise status. HPDB Section 5 Practise Information within the past 12 months First Screen All members are required to complete the first question to indicate your preferred work status based on the options provided by HealthForceOntario in the drop down menu. This remainder of this section relates to the amount of time you have spent practising midwifery within the past 12 months (weeks and hours). Please review all of the bullet points before answering the remaining questions in this section. *Note: The number of weeks you spent practising in the past 12 months should not exceed 52. Inactive? Inactive members may complete this section if you have practised at some point within the past 12 months, or you may skip the remaining questions by clicking Next>. Second Screen This section relates to your allocation of time to different activities. You must provide numeric answers to these questions. 9

10 You are asked to break your workweek down into percentages. If the question does not apply to you, please select 0 (zero) to reflect Not Applicable. All questions that ask for a percentage value must add up to 100%. Inactive? If you are Inactive, your percentage answers related to time spent in clinical practise and clinical education should reflect 0 (zero). However, you may teach, conduct research or spend time on non-clinical administrative or other activities. Time spent on these activities must add up to 100%. Step 9 - Disclosures The disclosure questions are to be answered Yes or No. If you answer Yes to any question, you must provide details in the space provided. Please answer each of the disclosure questions carefully. Public Register As of March 1, 2016, the College s General By-laws include changes to the information to be included on the Public Register in the interest of greater transparency. The disclosure questions are required to capture this information and relate to information about findings, charges, proceedings and professional conduct. Step 10 Authorization You must declare that you have current professional liability insurance as required or hold an Inactive certificate of registration, and that all information provided is true, complete and accurate before being able to proceed to the next section. Step 11 - Payment Confirm and submit your method of payment in this section. The system will guide you through the secure online payment 10

11 process. *Note: Your registration renewal application will not be processed until payment has been received and processed. If you are paying by cheque please ensure that your payment is received well before October 1 to be sure that your renewal is not deemed late. Payments must be received and processed by October 1. Renewal after October 1 If you are completing your renewal after October 1, the late penalty fee (15% of the total annual membership fee) will be automatically added to the total fees owed. College fees can only be paid by: 1. Credit Card through the Member Portal (full annual fee only) $2000 General, Supervised Practice or Transitional $1025 Inactive 2. Cheque (up to two instalments) Payable to the College of Midwives of Ontario Cheques must be signed and dated accordingly. Your name and CMO registration number must be clearly visible on the face of the cheque Personal cheques not honoured are subject to a $40 NSF processing fee in addition to the penalty fee and your application may be deemed late If your fees are paid by your practice, please ensure that the cheque includes the name(s) and registration number(s) of the member(s) for whom the payment is being made If paying by cheque in two installments, you must provide the College with both installment cheques by October 1. The second instalment cheque must be dated on or before February 1, 2017 to ensure ample time for processing before the February 1, 2017 deadline. If the second installment cheque is not honoured you will be subject to the late penalty fee (15% of the total annual membership fee). 11

12 General, Supervised Practice or Transitional Full Fee: $2000 Installments: $1025 (dated October 1 st, 2016) and $975 (dated February 1 st, 2017) Inactive Full Fee: $1025 Installments: $ (dated October 1 st, 2016) and $ (dated February 1 st, 2017) Submitted - Confirmation Page Only once you have reached the Submitted page have you successfully completed your online renewal application. A copy of this confirmation will be sent to your . Please ensure that your renewal is complete and received by the College by October 1. Incomplete or late renewals will be subject to a penalty of an additional 15% the annual fee. Once your application for renewal of registration has been reviewed by the College and is deemed complete, you will be able to download your new annual registration card and/or certificate of registration. Invoices and Receipts are available for payment and download through the left hand menu in the Member Portal. 12

13 Renewal applications are deemed complete once: 1. You have completed your online renewal application 2. The College has received your annual fee payment(s) 3. The College has received accurate and legible proof of certifications * Reminder: please ensure you go on to complete and submit your Active Practice Requirement and your Quality Assurance reporting before the deadline of October 1st, You will see these options on the left side menu of the Member Portal. 13