HALIBURTON HIGHLANDS HEALTH SERVICES

Transcription

1 HALIBURTON HIGHLANDS HEALTH SERVICES OPEN SESSION Minutes of the Meeting of the Board of Directors Date: Members present: Len Logozar (Board Chair) Varouj Eskedjian (President and CEO) John Kay (Board Vice-Chair) Dave Bonham Jeffrey Gollob Doug Gilpin Carol Groves Bram Lebo Jacquie Richards Charles Simon (via telephone) Jane Taylor-Eastwood Dr. Greg Karaguesian (Chief of Staff) Debbie Watson (CNO/Director of Patient Care) Time: 2:30 p.m. Location: Haliburton Board Room Administration: Kris Baird (HR Director) Shannon Feir (Long-Term Care Director) Marlene Vieira (recorder) Regrets: Dale Robinson Dr. Norm Bottum 1.0 CALL TO ORDER Board Chair, Len Logozar, called the Board Meeting to order at 2:30 p.m. and welcomed guests. 1.2 Approval of Agenda The following changes were made to the agenda (removed from the consent agenda items and placed on the regular agenda): 4.6 Report on LHIN Governance Advisory Committee by John Kay (oral report) 1.3 Conflict of Interest Moved by John Kay, seconded by Jacquie Richards THAT the agenda be approved, as amended. There were no conflicts of interest declared. 2.0 Consent Agenda Moved by Dave Bonham, seconded by Doug Gilpin THAT the consent agenda of the Meeting of the Board of Directors, as follows, be approved: (continued next page)

2 2.0 Consent Agenda (Cont d) That the Minutes of the Board of Directors Meeting, held April 24, 2014, be approved. That the Minutes of the Executive Committee Meeting, held May 5, be received. That the Communication Plan for be approved That the Minutes of the Quality Committee Meeting, held May 5, be received. That the minutes of the Medical Advisory Committee Meeting of April 17, be received; That the following correspondence be received: Minutes of Hyland Crest Residents Council, March 11, 2014 Minutes of Hyland Crest Family Council, March 23, 2014 Minutes of Highland Wood Family Council, April 30, 2014 Letter from PRHC to Vice-Chair John Kay re Strategic Planning session Motion 3.0 BUSINESS ARISING FROM PREVIOUS BOARD MEETINGS There was no outstanding business from previous meetings. All follow-up items have been completed. 4.0 NOTICE OF MOTIONS There were no motions. 5.0 COMMITTEE REPORTING 5.1 Executive Committee Vice-Chair Kay reported that the Executive Committee met on May 5 and had discussed the joint Board Meeting with Community Care which will include discussion on the status of integration and a Community Advisory Committee, as well as a tour of the new accommodations of Community care staff. 5.2 Finance Committee Finance Committee Chair, Doug Gilpin, reported that Finance/Audit Committee met earlier in the day for the presentation of the auditor s draft audited financial statements for year-end. The year ended with a $42k deficit, primarily attributed to costs related to sick leave and overtime, as well as the costs associated with the long winter and harsh weather conditions. The Board recognized Chief Financial Officer, Cathy Outram, and her team for outstanding work. Moved by Doug Gilpin, seconded by Carol Groves THAT the Audited Financial Statements for year-end March 31, 2014, be approved. 5.3 Quality Committee Chair of the Quality Committee, Charles Simon, apprised the Board of presentations made at the Quality Committee Meeting of May 5, He commended staff for their high quality and information presentations. The CEO responded to some questions of clarification about HHHS services

3 5.4 Medical Advisory Committee (MAC) Chief of Staff, Dr. Greg Karaguesian, provided a report on the MAC meeting held on May 15, The meeting had addressed some of the following matters: urgent patient transfers and a trial of on call nursing staff to provide for 24-hour coverage; lab services reviews; CT scans at Ross Memorial Hospital; Diagnostic Imaging Director commenced working as joint director on April 1 st. The Credentials Committee and Medical Advisory Committee, upon review of all applications for hospital privileges through the accredited process set out in the by-laws, had recommended the following be approved: Moved by Dave Bonham, seconded by Jeff Gollob THAT the following physicians be approved for reappointment of Active privileges for Dr. Kristy Gammon Dr. Greg Karaguesian and THAT Active Privileges for be approved for Dr. Judy Suke Nominating Committee Chair Logozar confirmed that a slate of officers and recommendation for three new Board members (from Community Care s board) would be presented at the AGM. 5.6 Central East LHIN s Northeast Governance Advisory Council (GAC) Vice-Chair, John Kay, informed the Board that he had attended the Central East LHIN s GAC meeting on May 1 st and the meeting had included an excellent presentation by keynote speaker, Dr. Joshua Tepper, President and CEO of Health Quality Ontario. John Kay also reported that he had attended a Strategic Planning session of Peterborough Regional Health Centre on May REPORT OF PRESIDENT AND CEO CEO Eskedjian provided a report highlighting national, provincial and Central East LHIN news, as well as information on HHHS happenings. This included updates on the strategic alliance with Ross Memorial Hospital, quality improvement journey in HHHS Long-Term Care Homes, and Ontario Telemedicine Nursing Star Award. Questions of clarification were responded to by the CEO throughout the presentation. Moved by Jacquie Richards, seconded by Dave Bonham THAT the Board recognize HHHS Telemedicine Coordinator, Shelley Van Lieshout, for being nominated as an excellent ambassador for virtual care in Ontario, and being selected as one of the top five exemplary nurses in the Ontario Telemedicine Network

4 7.0 NEW BUSINES 7.1 Haliburton County Health Services Integration Transition The Board was apprised of the status of integration. A Plan has been developed that will require approvals of all the boards involved in integration and will then be presented to the Central East LHIN for approval on June 25, Sixty days notice is required legally for the LHIN to inform organizations about the transfer of agreements/funding. 8.0 FOUNDATION AND AUXILIARIES Chair Logozar pointed out that it became evident during the Audit Committee Meeting while reviewing the audited year-end financial statements, that the fundraising of the Foundation and Auxiliaries has made a significant positive difference to the organization s financial position. 8.1 HHHS Foundation There was no report from the Foundation; however, CEO Eskedjian reminded all Board members about the kick-off celebration for the Palliative Centre fundraising campaign and the draw for the Cash for Care lottery. 8.2 Haliburton Hospital Auxiliary President of the Haliburton Hospital Auxiliary, Tracey Lear, informed the Board that the Auxiliary had hosted the regional hospital auxiliary conference earlier in the day. As well, the Auxiliary had presented a cheque for $95,000 for hospital equipment. 8.3 Minden Hospital Auxiliary President of the Minden Hospital Auxiliary, Val du Manoir, reported that $2,245 was raised through the Bowl-A-Thon in May and that the Auxiliary will be hosting a booth at the local Farmer s Market that will display Gift Shop items. 9.0 PUBLIC QUESTION PERIOD: 10.0 ADJOURNMENT AND NEXT MEETING The next Board Meeting is to be held in Minden on June 26, 2014, following the AGM. Moved by Jane Taylor-Eastwood, seconded by Doug Gilpin THAT the meeting adjourn at 4:00 p.m. Board Chair - 4 -

5 ACTION ITEMS / FOLLOW-UP FROM BOARD MEETINGS Source Description Responsibility Completion March 27, Include Process Improvement and Patient Safety CEO / CNO 2014 Committee story for future education session (Board or QC) April 24, 2014 Invite Kellie Churko, Health Information, to provide an education session on electronic transcription, and scanning & archiving. CEO / EA March 27, 2014 Plaque to be erected in honour of Dr. Fiddler at the Minden Emergency Department CEO / EA - 5 -