NHS SHaLL Coordinating Group

Transcription

1 NHS SHaLL Coordinating Group Minutes of the meeting held on 13 th June 2013 in Stewart House Present: Richard Osborn (Chair), Alison Bramley (Secretary), Tricia Ellis, David Stewart, Clare Edwards, Louise Goswami, Gil Young, Laura Coysh, Ed Young, Lyn Edmonds, Kieran Lamb, Helen Bingham Apologies: Richard Marriott, Kim Wilshaw In Attendance: Ria Corey (HEE), Sean Hinchliffe (HEE), Moira Godbert-Laird (NICE) 2 Update from HEE Ria is the HEE National Relationship Manager with NICE for the Core Content SLA. She outlined her role in relation to SHaLL. To provide added value and benefits to HEE by supporting ShaLL and assisting with its commissioning role. To be the key contact for SHaLL at HEE. To advise on the re-procurement of national, regional and local resources To raise the profile of LKS in the different HEE Directorates and advocate on their behalf To act as Relationship Manager with NICE providing central co-ordination of the Core Content SLA and acting as an intermediary on behalf of SHaLL Sean outlined his role. He is HEE s contract and business manager and he will support the SLA with NICE. The meeting with the DEQs on 16 th July was noted. Chris Welch will attend this meeting to speak on behalf of SHaLL and LKS. Kim will also attend this meeting. Richard Osborn will inform Kim that Lyn would also be able to attend this meeting. SHaLL s current and future working arrangements and the next MOU/SLA with NICE were discussed. The group agreed that a SLA would be preferable to an MOU and this should contain performance standards which could be monitored. It may be necessary to set up a small group from SHaLL to work with HEE and NICE to develop the next SLA/MOU. The Framework Agreement was discussed and it was agreed that this must be promoted both to LKS and Trusts in order to ensure that best value is obtained when purchasing resources. Regionally and Locally Purchased Resources It was agreed that it may be possible to purchase these resources co-operatively which would provide better value for money and a more consistent offer. The opportunity to explore the feasibility and benefits of commissioning these centrally and nationally was also discussed. It was agreed that a small working group should be established to discuss this matter. This will include representatives from SHaLL, HEE in the first instance and NICE once the scoping is complete. 1

2 Richard Osborn will re-send Kim s message about this item. Group Members should respond to Kim by Friday 21 st June to express interest in joining this group. Overall Budget for E-Resources It was agreed that there is a need to increase the overall budget spent on e- resources in the NHS. Compared to HE, the amount spent by the NHS is minimal. From April 2014 LKS spending is badged as in tariff and if funding is allocated on the basis of junior doctor numbers this will cause problems for multidisciplinary services. Ria will provide a briefing for Chris Welch summarising the key messages about this item. SHaLL Name Change It was agreed that the new name of the group will be Health Education England Library and Knowledge Services Leads. The acronym LKSL will be used. Ria informed the group that a graphic device, rather than a logo, can be used. This change will be outlined in the next Briefing for LKS staff. Louise will contact HEE about this matter and circulate the agreed device. Louise and her team will produce the next Briefing in July Ria / Kim will ask Chris Welch to prepare an opening introduction for the Briefing. SHaLL website The time required to make the necessary name changes to the website was noted. The group continued to be very grateful to Linda Ferguson for her excellent work on the website. Richard, aware of the heavy workload involved, wondered whether support should be provided to Linda. The report on the website, circulated by Linda, was noted. David will raise with Linda the group s concern about her workload re: the website and the changes needed in the light of the name change to HEE LKSL Tricia and the Service Development Group will discuss the changes required to the website in order to develop it as the sales face of NHS LKS and report back. Richard Osborn thanked Richard Marriott for preparing an excellent and succinct paper for HEE on the Library Leads current and future working relationship with NICE 3 Update from LETBs and inclusion of LKS in key priorities and work streams Library Leads exchanged information about their local arrangements. 4 Update on progress & communications with other organisations PHE Good progress has been made with PHE but a reply has still not been received to the joint letter signed by Chris Welch and John Newton about the importance of LKS. Anne Brice has been appointed as PHE s Interim Library and Knowledge Services Lead and it was noted that a permanent appointment will be made soon. Kim to invite PHE s Library and Knowledge Services Lead to join this group. NHSE Louise reported that this is on-going. 2

3 Health Research Authority David reported that this is on-going. CCG/CSU This is on-going and David reported that in the North West he has received enquiries about the use of NHS LKS from Patient Information Forums. In the West Midlands queries are being received from GP practices. It was agreed that Area Teams are responsible for GP practices but NHSE should be alerted to the needs of GPs for LKS. 5 Review the promotion of LKS at a national level Attendance at national conferences David outlined which conferences SHaLL have attended recently. It was agreed that: In future, SHaLL will endeavour to partner HEE at conferences Attendance at future conferences will be put on hold until it is known which conferences HEE plan to attend Attendance at the NHS Confederation s conference is vital Updating publicity materials After discussion it was agreed that the group needs a strategic marketing plan and targeted publicity materials will be required in future. Ria will put Louise in touch with the relevant staff in HEE. Ria will identify which conferences will be attended by HEE in Louise will send Linda Ferguson copies of the existing promotional materials for posting on the website. Thanks were recorded to Helen Moore and Jane Wroe from the KSS Team for their work in developing excellent publicity materials. The group also recorded their thanks to Deborah Farmer from the KSS team for her excellent organisational skills which have ensured that SHaLL s attendances at conferences have not only run smoothly but have been an efficient use of staff resources. 6 Update from the HEALER meeting on 16th May David reported that this had been an excellent event and he hoped that it could be repeated in the South. David will discuss this will the Staff Development Group. 7 Update from NICE Moira updated the group on progress: A MOU has been signed with HEE. This covers the period up to 31 st December 2013 A new SLA between HEE and NICE for must be finalised by 30 th September This will include monitoring arrangements and KPIs. NICE are discussing the provision of e-resources with SCIE NICE are in discussion with PHE to identify their requirements for e- resources Moira will keep the group informed of progress. The subsequent discussion included: The need for a seminar in the Autumn to discuss LKS for PHE and public health staff working in local authorities The decision to invite Anne Brice to the next CCDG meeting in September to 3

4 give a formal briefing on progress Is there any need for more detail in the HEE/NICE SLA regarding the HEE s responsibility to ensure that there are Regional Athens Administrators and Link Resolver Administrators in post? Moira also informed the group that, if there are any changes to the databases purchased in the new Core Content agreement, this will involve a significant cost (both in terms of finance and time) by NICE to change the relevant APIs. As procurement rules now demand transparency this cost must be taken into consideration before any final decision is made. 8 Work programme for Confirmation of group priorities for / Priority spending areas CCDG David had circulated a report. The group s priority for the current year is to ensure that the re-procurement of the national e-resources is funded and the process is completed to the agreed timescales. Staff Development Group Gil had circulated a report. After discussion, the group agreed to the recommendation that SHaLL allocates funding ( 5K) to sponsor NHS librarians presenting, or giving a poster, at non-library conferences. The aim of these presentations will be to promote NHS LKS and their value and to develop the presenter s skills and confidence. It was agreed that there must be a transparent process of assessment and a reporting mechanism must be in place. Louise requested that the Staff Development group facilitates a training course for LKS staff in order to showcase the skills required by LKS staff to work for commissioners. The Staff Development Group will take the sponsorship work forward and report progress to SHaLL. Gil will discuss the commissioning training with Louise. Service Development Group Tricia had circulated a report. Louise will finalise the guidelines on a minimum standard of verification of the LQAF returns. SIMTG Kieran had circulated a report. It was noted that: Ingrid Evans (NICE) has joined SIMTG. Moira will chair a systems management forum which will be attended by suppliers and librarians. Consumer Health Information Group Richard Osborn had circulated a report. It was noted that the Patient Information Conference held on 5 th June 2013 had been very successful and delegates had asked if this could be an annual event. Richard Osborn will discuss HEE s views on patient information with Ria. Group Members to inform Moira if they receive requests for Athens registration from patients and/or carers. 4

5 Work programme for Richard Osborn will discuss this with Kim. 9 Data from staff who have moved to public health: impact on the LQAF, costings wiki and annual statistics It was agreed that: The data collected for the annual statistical return will need to be adapted to reflect changes in the NHS organisation. The infrastructure will need to be in place so that data can be collected in the future 10 Minutes of the last Meeting (7 th March 2013 AM Session) With minor amendments it was agreed that these are a correct record. Matters arising not on the Agenda: HLISD It was noted that HLG are now making a financial contribution to the directory. Link Resolver It was noted that the Task and Finish Group has completed its work but will meet once more to finalise any outstanding matters. A report on the work of the Task and Finish Group will be submitted to CCDG. It was agreed that it is the role of the Regional Link Resolver Leads to support local library staff who are having difficulties with the Link Resolver. HHE/PHE/SHaLL meeting on 8 th March 2013 Outstanding Action Kim will prepare a proposal about Athens administration and include the current gaps in public health provision. Minutes of the last Meeting (7 th March 2013 PM Session) With minor amendments it was agreed that these are a correct record. Alison will remove chair approved from the copy on the SHALL website. Matters arising not on the Agenda: Staff Development Group Outstanding Action: Gil will investigate the links between the TNA and the National Staff Survey. Minutes of the Teleconference (24 th April 2013) It was agreed that these are a correct record. Alison will remove chair approved from the copy on the SHALL website. Matters Arising not on the agenda Budgets Outstanding Action: Kim will investigate the sign-off limit. Costing Licence Louise reported that she has asked NHS Innovations SE to draft a solicitor s letter. HSJ 5

6 It was noted that some Library Leads are still not receiving the HSJ. Ria to investigate this contract. Richard Osborn will forward the circulated by Claire to Ria. 11 AOB SHaLL PLUS Meeting It was agreed this should take place on 19 th September The theme could be The Future Strategic Direction for NHS LKS Suggested speakers for this event included Chris Welch, Bruce Keogh, John Newton, Alexia Tonnel and a AHSN representative. Richard Osborn will investigate which room has been booked. Ria/Kim will ask Chris Welch if he would attend this event. Moira will ask Alexia if she would attend this event. National List of printed journals It was agreed to support this proposal if the group proposing this list could produce an acceptable business case and identify who will carry out the work. It may be possible to use the Link Resolver to produce this list. David will follow up with Ian Wilkes. Dates of Next Meetings SHALL PLUS 19 September: Stewart House* 5 December: Stewart House* *Room TBC 6