St Marks Occupational Health and Safety / Policy P-010
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1 1 St Marks Occupational Health and Safety / Policy P-010 INTRODUCTION St Mark s recognises that the health and safety of its staff, volunteers and Parishioners is a priority and that if Incidents, Accidents, Near Miss or Hazards do occur, they should be reported. Incidents should be investigated to ensure that the possibility of recurrence or further risk is minimised. St Mark s understands the importance of incident reporting and investigation and has developed or will develop hazard inspection, hazard reporting and maintenance programs to minimise the workplace accidents or dangerous occurrences. This policy applies to all employees, volunteers, contractors and visitors under the control of St Mark s. PURPOSE This policy has been developed to ensure that all employees (including volunteers) understand the processes to be taken in the event of a dangerous occurrence or accident. St Mark s is committed to ensuring, as far as is reasonably practicable, the health, safety and welfare of the working environment for its staff, volunteers, contractors and visitors to its premises. This policy applies to: (a) All staff members; and (b) Contractors, volunteers and visitors to St Mark s premises, to the extent it is relevant to them. (c) Other members of St Marks DEFINITIONS Incident An unusual occurrence, particularly an error or accident that has or may have adverse consequences. Children running away from playgroup, a leader taking a child off site without permission, bullying, verbal abuse, parental/guardian custodial rights etc. Accident An unfortunate mishap; especially one causing damage or injury, anything that happens suddenly or by chance without an apparent cause. When a person is hurt through: being hit in the head, drawing blood or soft tissue damage Near Miss Something that has the potential to cause an accident or incident e.g. a rope hanging down in the preschool area Hazard Potential situation where an occurrence could happen e.g. gas leak, electrical fault, trip hazard etc. Workplace - includes working on site or off-site, attendance at a work-related conference or function, and attendance at a client or other work-related event, including retreats and social events. POLICY St Mark s commits to preventing workplace accidents and minimising dangerous occurrences and will endeavour to achieve a zero-accident rate. St Mark s will: Provide a mechanism for reporting accidents, incidents, work-related illness and dangerous occurrences;
2 2 Investigate accidents to determine the root cause with the objective of preventing a recurrence; Obtain statistical information about the accident or incidents; Meet legislative requirements for reporting accidents and incidents. All Incidents, Accidents, Near Miss or Hazards that result in an injury or work-related illness during the course of work must immediately be reported as per St Marks Incident/Accident/Near Miss/Hazard Protocol / Policy P-001 and by filling in Form F001, St Marks Incident/Accident/Near Miss/Hazard/ incident Report Form. In the event of a dangerous occurrence or accident St Mark s must ensure the relevant state authority is notified and that a full investigation is undertaken to determine the root cause. The most appropriate corrective action will be taken to ensure the incident does not recur. Health & Safety St Mark s supports the rights of all persons covered by the policy to work in an environment that is, so far as is reasonably practicable, safe and without risks to health. St Mark s is committed to the promotion of a joint and united approach to consultation and resolution of Work Health and Safety issues. St Mark s is committed to improving health and safety with a view to improving workplace efficiency and productivity. This will be accomplished through the ongoing development, in consultation with the St Marks Wardens and the Vicar, of management systems and procedures designed so far as is reasonably practicable: identify, assess and control workplace hazards; reduce the incidence and cost of occupational injury and illness; and provide a rehabilitation system for those staff and volunteers affected by occupational injury or illness. Work Health and Safety statutory requirements, including regulations and codes of practice, are minimum standards and so the aim is for them to be improved upon, where practicable. Breach of this Policy Any breach of this policy may result in counselling and/or disciplinary action, which, in the case of employees, may lead to dismissal, or, in the case of volunteers, may lead to the cessation of their engagement. Any breach of this policy by a contractor may result in cancellation by St Mark s of the services provided by that contractor. Occupational Health and Safety Coordinator The Vicar or his/her delegate will be held accountable for coordinating St Mark s management of health and safety. The Vicar does not assume the responsibilities of supervisors and managers. Health and Safety Committee St Mark s will establish a Health and Safety Committee consisting of the Vicar, Wardens and one other staff member. The Health and Safety Committee will be the principal forum via which the church consults with staff and volunteers on broad health and safety and policy issues. RESPONSIBILITIES It is the responsibility of the Vicar to ensure that: Staff and volunteers notify the Health and Safety Committee of all dangerous occurrences; Staff and volunteer leaders are aware and understand the principles of incident and accident reporting and investigation;
3 3 All incidents and accidents that result in or have the potential to result in injury or damage are recorded, investigated and, where necessary, corrective or preventative action is taken; All matters relating to employee/volunteer welfare are dealt with in the most appropriate and timely manner. Staff and volunteers are committed to the provision and maintenance of a healthy and safe workplace; Staff and volunteers use risk identification, assessment and control principles to reach St Mark s health and safety objectives; Staff and volunteer leaders inform and train all persons to whom this procedure applies in relevant policies, procedures and health and safety obligations; and Staff and volunteer leaders participate in St Mark s inductions and implement all safety procedures. It is the responsibility of all staff and volunteer leaders to: be committed to the provision and maintenance of a healthy and safe workplace; use risk identification, assessment and control principles to reach St Mark s health and safety objectives; inform and train all volunteers in relevant policies, procedures and health and safety obligations; and participate in St Mark s inductions and implement all safety procedures. It is the responsibility of all employees, including volunteers or contractors, to ensure that: Accidents and hazards are reported to the Health and Safety Committee at the earliest opportunity; All requirements and obligations under the relevant legislation are complied with. It is the responsibility of the Vicar and/or his/her delegate to: Help identify the causes of dangerous occurrences and accidents and develop corrective action; Ensure State Authorities are appropriately notified of all reportable occurrences or events. coordinate the identification, development, implementation and review of Work Health and Safety policies and procedures; assist staff and volunteers in the identification, assessment and selection of measures to control hazards and risks to health and safety; assist staff and volunteers in monitoring and evaluating hazards and risk control measures; assist staff and volunteers in the identification, development and provision of appropriate Work Health and Safety -related information, instruction and training; monitor and advise on legislative and technical changes relating to health and safety; monitor and provide regular reports to the Parish Council on St Mark s Work Health and Safety performance; support staff and volunteers to follow policies and ensure that safe work procedures are developed. It is the responsibility of staff and volunteers to: participate in health and safety training, actions and activities and support St Mark s in its efforts to reach its health and safety and, where relevant, rehabilitation objectives; follow reasonable health and safety instructions from the Vicar; report any serious incidents, accidents, injuries or hazards in the workplace to the Health and Safety Committee aim to work in a way that does not endanger the health or safety of themselves or others; properly use and maintain safety equipment; make sure visitors follow safety rules in the workplace; and participate in St Mark s induction programs and implement all detailed safety procedures.
4 4 Contractors and visitors to St Mark s will: assess risks to their health and safety arising from the provision of their services; have control measures in place to address those risks, including complying with any relevant St Mark s policies and practices. The role of the Health and Safety Committee (if relevant) is to: assist in the development, monitoring and review of health and safety policies and procedures; consider any proposal for, or changes to the workplace, policies, work practices or procedures which may affect the health and safety of employees; promote the importance of health and safety amongst management and employees; monitor St Mark s health and safety performance; monitor the rehabilitation of injured staff or volunteers; assist in the resolution of health and safety disputes. The Wardens meet on a monthly basis and any Accident / Near Miss / Hazard / Incidents will be part of the Agenda PROCEDURES All accidents or incidents that result in an injury or illness at work must be reported to the Vicar / St Marks Wardens within 24 hours of the incident occurring. Refer St Marks Report From F-001 Any workplace accident or incident (dangerous occurrence) which has the potential to result in injury or damage to property must be reported in the same manner as an incident or accident that results in injury or damage. Immediate actions All injuries and illnesses should be assessed by a qualified First Aid Officer to determine whether medical treatment is required. If medical treatment is required, the responsible staff member or volunteer must ensure that suitable arrangements are made for transport to a doctor or hospital. It must be noted that: All eye injuries (including foreign objects between the eye and eye lid which is not dirt or dust particles) must be referred to a doctor or hospital. When injury or illness involves a chemical, a Material Safety Data Sheet and other information which may have been prepared for such incidents must accompany the injured person to the doctor or hospital. The Vicar must be notified immediately in the event of any incident which occurs. All injuries resulting in lost work time must be reported to the Vicar within 24 hours. The following documents must be completed for all incidents and injuries involving staff, volunteers, contractors, visitors or the general public: The St Mark s Accident/Incident Report Form F-001 Incident notification as appropriate to the relevant WorkCover authority. A copy of the completed incident report form must be retained and filed by the Health and Safety Committee. If the incident/injury results in a Worker s Compensation claim, the following forms need to be completed: Worker s Compensation form from the employee; Worker s Compensation form from St Mark s; All claims for compensation must be accompanied with an appropriate medical certificate for time lost. Ensure
5 5 copies of all documents are kept on the employee s personnel file. For volunteers create an OH&S file The Health and Safety Committee will ensure that an appropriate incident investigation for all lost time injuries and major incidents is conducted and reported to the Parish Council. Each accident or incident must be investigated to ensure that corrective or preventative action is taken as appropriate. Staff and volunteers are required to liaise with the Health and Safety Committee to implement corrective or preventative actions arising from any investigation. In the event of a death Advise Emergency Services on 000. If an incident results in a death, the site of the incident must not be disturbed until: an inspector arrives at the site of the incident; or an inspector directs otherwise at the time of notification. The above does not apply if the disturbance to the site is for the purpose of: protecting the health and safety of any person; or aiding an injured person involved in an incident; or taking essential action to make the scene safe or to prevent a further occurrence of an incident. Advise the Vicar immediately. The Vicar will advise the Melbourne Diocese immediately. Review of Policy and Procedure This procedure will be reviewed every two years by the Parish Council. The review will involve assessing the effectiveness of the procedures by (among other things): reviewing overall health and safety performance; and monitoring the effectiveness of policies and procedures. Dissemination of Policy and Procedure The Health & Safety Policy and related procedures will be displayed in the workplace and all staff will be provided with a copy by the Vicar. New staff members will be provided with a copy of the documents as part of their induction. The policy and related procedures will be updated as required to ensure compliance.
6 6 Appendix A LEGISLATIVE REVIEW OF FIRST AID REQUIREMENTS Caution: please check for updates STATE APPLICABLE STATE LEGISLATION, REGULATION OR CODE OF PRACTICE GENERAL REQUIREMENT IN RELATION TO FIRST AID OFFICERS / QUALIFICATIONS Section Description VIC Occupational Health and Safety Act 2004 See: First Aid in the Workplace Compliance Code (Victorian WorkCover Authority) Provides guidance on the establishment of appropriate requirements, facilities and training and suggests factors to consider in an assessment (workplace size, layout; location, number and distribution of employees including shift work arrangements; nature of work hazards; known occurrences of accidents or illnesses; and the distance from the workplace to the nearest available and appropriate medical / occupational health / ambulance service. Reference Documents: St Marks Incident/Accident/Near Miss/Hazard Protocol / Policy P-001 St Marks Incident/Accident/Near Miss/Hazard/ incident Report Form F-001. St Marks Risk Register R-005 St Marks Emerald Document P-001 Adapted for St Marks April 2017 Approved by Wardens
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