INDOOR AIR QUALITY (IAQ)

Transcription

1 INDOOR AIR QUALITY (IAQ) 1. Standard Operating Procedures for reporting indoor air quality concerns 2. Standard Operating Procedures for removal of contaminated suspected mold materials 3. Interview report for school administrator 4. Checklist for school administrator to take appropriate action 5. Custodial checklist to thoroughly clean identified problem areas 6. Preplanning staff checklist for environmental room conditions 7. Lake County School Board IAQ maintenance service report 1

2 LAKE COUNTY SCHOOLS STANDARD OPERATION PROCEDURE Department: Risk Management Title: Procedure for Reporting Indoor Air Quality Concerns Purpose: School Board Policy 8.20 states the Board shall strive to provide well-maintained schools and facilities which are safe from hazards, are sanitary, and are properly equipped and adequately lighted and ventilated. The Superintendent or designee shall be responsible for maintenance and upkeep of school plants. The principal shall report, in writing, to the appropriate District-level department, any needed repairs to any buildings or the grounds. Any emergency repairs shall be reported to the Department by telephone and confirmed in writing. Procedure: 1. Student or staff member, i.e., the originator, identifies concern to a School Administrator. 2. The School Administrator should interview the parties involved to determine if obvious corrective actions can be taken to immediately resolve issue. 3. An Indoor Air Quality interview form should be completed and sent to the District IAQ Coordinator at Risk Management. 4. If further additional corrective actions are necessary, School Administrator will direct Head Custodian to assure that: a. Room has been thoroughly vacuumed and/or mopped b. HVAC vents have been cleaned c. Room has been thoroughly dusted d. Room is free of excess moisture, damp surfaces and there are no signs of mold or mildew growth. e. Room is free of bad odors or their sources 5. If IAQ issue cannot be eliminated within 3 working days, School Administrator will submit a School Dude Work Order under Indoor Air Quality Craft providing notice to District IAQ Coordinator. (Note School Administrator does have the discretion to notify IAQ Coordinator immediately if they believe conditions may present a health hazard to students or employees.). 6. IAQ Coordinator will complete a thorough assessment and take necessary corrective actions, documenting same in School Dude. Depending upon assessment, the following actions may be taken to resolve issue: a. Outside experts may be called in to complete a professional evaluation of the building envelope and building systems. b. More extensive and specialized cleaning may be required c. Professional air sampling may be required to assure students and employees are provided a safe environment. Special Notes: Authority or Resource: School Board policy

3 LAKE COUNTY SCHOOLS STANDARD OPERATION PROCEDURE Department: Maintenance Title: Procedure for removal of contaminated suspected mold materials Purpose: School Board Policy 8.20 states the Board shall strive to provide well-maintained schools and facilities which are safe from hazards, are sanitary, and are properly equipped and adequately lighted and ventilated. The Superintendent or designee shall be responsible for maintenance and upkeep of school plants. The principal shall report, in writing, to the appropriate District-level department, any needed repairs to any buildings or the grounds. Any emergency repairs shall be reported to the Department by telephone and confirmed in writing. Procedure: When removing any suspected contaminated material i.e.; ceiling tile, drywall, carpet/flooring, seal in plastic bags. Building materials and furnishings that are contaminated with suspected mold growth and are not salvageable should be double-bagged using 6-mil polyethylene sheeting. These materials can then usually be discarded as ordinary waste. It is important to package suspected mold contaminated materials in sealed bags before removal from the area to minimize the dispersion of mold spores throughout the building. Personal Protective Equipment (PPE): Skin Protection: Gloves are required to protect the skin from contact with suspected mold allergens (and in some cases suspected mold toxins) and from potentially irritating cleaning solutions. Long gloves that extend to the middle of the forearm are recommended. The glove material should be selected based on the type of materials being handled. If you are using a biocide (such as chlorine bleach) or a strong cleaning solution, you should select gloves made from natural rubber, neoprene, nitrile, polyurethane, or PVC. If you are using a mild detergent or plain water, ordinary household rubber gloves may be used. Eye Protection: To protect your eyes, use properly fitted goggles, goggles must be designed to prevent the entry of dust and small particles. Safety glasses or goggles with open vent holes are not acceptable. Respiratory Protection: Respirators protect cleanup workers from inhaling airborne suspected mold, mold spores, and dust. Minimum: When cleaning up a small area affected by mold, you should use an N-95 respirator. This device covers the nose and mouth and will filter out 95% of the particulates in the air. The District IAQ Coordinator should be consulted prior to cleaning up of any area larger than ten (10) sq. ft... Special Notes: Authority or Resource: School Board policy

4 INDOOR AIR QUALITY INTERVIEW Name Position Date School Location of Concern Completed by Position 1. What kind of symptoms or discomfort are you experiencing? eye irritation skin irritation sneezing coughing nose irritation breathing difficulty dizziness bad odor throat irritation other 2. Are you aware of other people with similar symptoms or concerns? Yes No If so, what are their names and locations? Do you have any health conditions that may make you particularly susceptible to environmental problems? contact lenses chronic cardiovascular disease undergoing chemotherapy or radiation therapy allergies chronic respiratory disease immune system suppressed chronic neurological problems currently taking medication Other 3. When did the symptoms start? 4. When are they most severe? 5. Do they go away? If so, When? 6. Have you noticed any other events (i.e., weather, or activities in this building) that tend to occur around the same time as your symptoms? 7. Where are you when you experience symptoms or discomfort? 8. Where do you spend most of your time in the building? 9. Have you sought medical attention for your symptoms? 10. Do you have any observations or comments, which might help, explain your symptoms? (Attach additional pages if needed.) 4

5 SCHOOL ADMINISTRATOR S CHECKLIST 1. Have any changes occurred in this area in the last year? (i.e., painting, new carpet, etc.) 2. Corrective action taken: Assigned custodians to do a complete cleaning of area (dust, vacuum, etc.). Date: Contacted IAQ Coordinator Date: 3. When did the first follow-up conference occur (within 2 days)? Date: 4. Was the problem corrected? Yes: Problem corrected, no further action needed at this point. Informed concerned party to contact you if problem recurs. No: Contacted District IAQ to discuss other options Informed originator that further action will be taken and to contact you for updates Comments: 5. Did the person contact you within 10 days after corrective action that problem persists? Yes No Date of Conference If so, what was discussed? 6. Recommendations: School Administrator: 5

6 CUSTODIAL CHECKLIST FOR COMPLETE CLEANING OF ROOM For Room # PLEASE CHECK EACH AREA WHEN COMPLETED AND TURN IN TO A SCHOOL ADMINISTRATOR 1. Room was given a thorough vacuuming or mopping. 2. All items in room dusted (with dust collecting spray). (If applicable) 3. Chalk dust was removed from the blackboard tray. (If applicable) 4. Erasers were cleaned outside to remove excess chalk dust. (If applicable) 5. Air filter in room checked and has been: replaced, or cleaned. 6. Room was checked for damp areas, mildew growth, etc. 7. Room was checked for any sources of bad odors. Are there any observations made that you feel could be creating poor air quality in this area? This room has been thoroughly cleaned and checked by: Custodial Signature: Date: 1 st cleaning Check One: 2 nd cleaning 6

7 PRE-PLANNING STAFF CHECKLIST FOR ENVIRONMENTAL ROOM CONDITIONS Assigned Room # PLEASE CHECK YOUR ASSIGNED AREA AND RETURN THIS COMPLETED FORM TO YOUR SCHOOL ADMINISTRATOR 1. Room has been thoroughly vacuumed or mopped. 2. Room has been thoroughly dusted. 3. Chalk dust has been removed from the chalk trays and adjacent surfaces. (If applicable) 4. Chalk erasers are free of excess chalk dust. (If applicable) 5. Room is free of excess moisture, damp surfaces, mold or mildew growth, etc. 6. Room is free of bad odors or their sources. Are there any observations that you feel could be creating poor air quality in this area? This room has been checked for environmental conditions by: Staff Signature: Date: *Note: Principals may use this form throughout the year to evaluate cleaning conditions in their school. 7

8 LAKE COUNTY SCHOOLS INDOOR AIR QUALITY SERVICE REPORT TECHNICIAN DATE SCHOOL ROOM # * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 2. TEMPERATURE SETPOINT 3. FILTER CONDITION 4. COIL CONDITION 5. GRILL AND LOUVER CONDITION 6. ZONE TEMPERATURE 7. SUPPLY TEMP RETURN AIR TEMP 8. RELATIVE HUMIDITY 9. RECORDING DATE START FINISH 10. RECORDED ZONE TEMP AVERAGE 11. RECORDED R/H AVERAGE 12. CONDITION OF CARPET 13. CONDITION OF WALLS 14. CONDITION OF CEILING TILES 15. MOLD OR MILDEW PRESENT RECOMMENDATION PRINCIPAL SIGNATURE MIS # /7/1999 8