OMNI HR Training Guide Appointing Faculty via Faculty Express

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1 Appointing OPS Faculty via Faculty OPS Express in OMNI HR This guide will teach you the steps to appoint OPS Faculty via Faculty OPS Express in OMNI HR. Similar to the GA Express process, each semester the Office of Human Resources creates a job opening called the Faculty OPS Express for departments to hire OPS Faculty. The Faculty OPS Express job opening will display for departments in the Recruiting > Search Job Openings list, but it is not advertised as a job for which applicants can apply. When a department identifies Faculty to hire, the department can create the faculty applicant record, link the record to the current Faculty OPS Express pool, and prepare the job offer. Key Information: Job Opening ID Required Roles: FSU_SS_MANAGER and FSU_GRAD_EX_PILOT 1. Go to and sign into OMNI HR with your FSUID and password. Click HR Administration from the drop down menu. 1

2 2. Creating the OPS Faculty Record Click Recruitment > Recruiting > Create GA Appt/OPS Fac Appt. 2

3 3. On the Create Applicant page, enter the candidate's name and click Add Address. Then, enter a valid address, indicate type, and check the Primary box. Click Save, or Save and Create Another to create additional records. 3

4 4. Note the Applicant ID that generates for the next step. 5. Linking the Record to the Faculty Express Pool Navigate to Recruiting > Search Applicants > enter the applicant ID in the Applicant ID field > click Search. 4

5 6. Across from the candidate's name, use the s drop down menu to select Link Applicant to Job. 7. Enter the current semester s Faculty Express job ID in the Job Opening ID field, select Linked from the Disposition drop down, click Link. 5

6 8. Preparing the Job Offer After the applicant record has been successfully linked, click on the candidate's name. 9. Across from the Job Opening, click on Other s > Recruiting s > Prepare/View Job Offer. 6

7 10. On the Offer Details tab, complete the required fields (see highlighted areas below), ensuring the frequency selected is 26.1, the appropriate OPS Faculty Job Code is entered (do not leave as OPS F), and the Calc Period Amt button is clicked. The appropriate VP approver must be entered. In the comments box, indicate whether the candidate is a new hire, rehire, or additional appointment. On the Background Check and Outside Recruiting tabs, complete the questionnaire and outside recruiting information accordingly. 11. When all of the information has been entered, click Submit for Approval in the top right hand corner. Last updated 3/27/2018 7

8 12. Once the job offer has been submitted, an approval chain will generate. Click on the Approvals tab to view the approval chain. To insert additional approvers, click on the plus symbol before the HR Final Approver step. Once approved by the hiring department, VP approver, and other parties (as applicable), the job offer will route to HR for review and processing. Congratulations! You have completed this topic. Questions on this procedure? Contact your assigned Employment Recruiter. 8

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